In Re: Amendments to Florida Rule of Judicial Administration 2.420

Supreme Court of Florida
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No. SC19-1049
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IN RE: AMENDMENTS TO FLORIDA RULE OF JUDICIAL
ADMINISTRATION 2.420.

November 7, 2019

PER CURIAM.

Previously, in this case, the Court, on its own motion, 1 amended Florida

Rule of Judicial Administration 2.420(d) (Procedures for Determining

Confidentiality of Court Records) to add two new categories of information in

court records that the clerk of court must designate and maintain as confidential

under subdivision (d)(1)(B) of the rule. See In re Amends. to Fla. Rule of Jud.

Admin. 2.420, No. SC19-1049 (Fla. June 27, 2019). The Court has jurisdiction 2

and further amends subdivision (viii) of rule 2.420(d)(1)(B).

1. See Fla. R. Jud. Admin. 2.140(d).

2. See art. V, § 2(a), Fla. Const.
In response to newly enacted section 394.464(1), Florida Statutes, 3 which

makes certain Baker Act records confidential, the Court amended subdivision (viii)

of rule 2.420(d)(1)(B) to add “all petitions, court orders, and related records under

the Baker Act” as a category of court records that the clerk must designate and

maintain as confidential under the rule. See In re Amends., slip op. at 1, 4. In

response to amendments to section 119.0714(1)(k), Florida Statutes (2018), the

Court added new subdivision (xxiii) to the rule to list “[i]nformation that can be

used to identify a petitioner or respondent in a petition for an injunction against

domestic violence, repeat violence, dating violence, sexual violence, stalking, or

cyberstalking, and any affidavits, notice of hearing, and temporary injunction until

the respondent has been personally served with a copy of the petition for

injunction, affidavits, notice of hearing, and temporary injunction.” See In re

Amends., slip op. at 2, 4. 4 Because the Court did not publish the amendments

before adopting them, interested persons were given seventy-five days from the

date of the opinion to comment on the amendments. See id.at 2.

3. See ch. 2019-51, §§ 1-2, Laws of Fla. (creating § 394.464 (Court records;
confidentiality), Fla. Stat.).

4. See ch. 2019-39, § 1, Laws of Fla. (amending § 119.0714(1)(k), Fla.
Stat.).

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The Court received three comments. One of the comments filed suggests an

amendment to rule 2.420(d)(1)(B) that is beyond the scope of the amendments at

issue here. The Florida Public Defenders Association filed a comment supporting

the amendment to subdivision (viii) of the rule. The Rules of Judicial

Administration Committee (RJA Committee) filed a comment supporting the rule

amendments, providing majority and minority positions on the two amendments,

with a majority of the committee suggesting an amendment to new subdivision

(xxiii) of rule 2.420(d)(1)(B) and a minority of the committee suggesting an

amendment to subdivision (viii) of the rule. After considering the majority and

minority views of the RJA Committee, we amend subdivision (viii) of the rule

consistent with subsection (3) of section 394.464, Florida Statutes, as suggested by

the minority, to add “all personal identifying information of a person subject to the

[Baker] Act.”

However, we decline to amend new subdivision (xxiii) to include “[r]ecords

that contain” the confidential identifying information listed in that subdivision of

the rule. This Court cannot adopt a rule that makes an entire record in a court file

confidential simply because that record contains identifying information that is

confidential under section 119.0714(1)(k)(3). 5

5. See In re Amends. to Fla. Rules of Crim. Pro., 188 So. 3d 764, 768 (Fla.
2015) (recognizing that the Court cannot limit public access to judicial branch
records by rule adopted after the 1992 adoption of article I, section 24 of the

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Accordingly, the Florida Rules of Judicial Administration are amended as

reflected in the appendix to this opinion. New language is indicated by

underscoring. The amendment shall become effective immediately upon the

release of this opinion.

It is so ordered.

CANADY, C.J., and POLSTON, LABARGA, LAWSON, LAGOA, LUCK, and
MUÑIZ, JJ., concur.

THE FILING OF A MOTION FOR REHEARING SHALL NOT ALTER THE
EFFECTIVE DATE OF THESE AMENDMENTS.

Original Proceeding – Florida Rules of Judicial Administration

Joseph W. Rogan, Jacksonville, Florida; Carey Haughwout, Public Defender, and
Paul Edward Petillo, Assistant Public Defender, Fifteenth Judicial Circuit, West
Palm Beach, Florida; Honorable Josephine Gagliardi, Chair, Rules of Judicial
Administration Committee, Fort Myers, Florida; and Joshua E. Doyle, Executive
Director, and Krys Godwin, Staff Liaison, The Florida Bar, Tallahassee, Florida,

Responding with comments

Florida Constitution, which mandates that all records of the judicial branch are
public, except those exempted by court rule in effect on the date of its adoption and
those exempted by the Legislature); In re Amends. to Fla. R. Jud. Admin.—Public
Access to Jud. Records, 608 So. 2d 472, 473 (Fla. 1992) (recognizing that
proposed Sunshine Amendment to the Florida Constitution, providing that all
records of the judicial branch shall be public except those exempted by court rule
in effect on the date of adoption of the amendment or those exempted by the
Legislature, will prohibit the Court from later enacting rules that would exempt any
other records); cf. Fla. R. Jud. Admin. 2.420(b)(4) (“To the extent reasonably
practicable, restriction of access to confidential information shall be implemented
in a manner that does not restrict access to any portion of the record that is not
confidential.”).

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APPENDIX

RULE 2.420. PUBLIC ACCESS TO AND PROTECTION OF
JUDICIAL BRANCH RECORDS

(a) – (c) [No Change]

(d) Procedures for Determining Confidentiality of Court Records.

(1) The clerk of the court shall designate and maintain the
confidentiality of any information contained within a court record that is described
in subdivision (d)(1)(A) or (d)(1)(B) of this rule. The following information shall
be maintained as confidential:

(A) [No Change]

(B) except as provided by court order, information subject to
subdivision (c)(7) or (c)(8) of this rule that is currently confidential or exempt from
section 119.07, Florida Statutes, and article I, section 24(a) of the Florida
Constitution as specifically stated in any of the following statutes or as they may
be amended or renumbered:

(i) – (vii) [No Change]

(viii) Clinical records under the Baker Act, §
394.4615(7), Fla. Stat., and all petitions, court orders, and related records under the
Baker Act, including all personal identifying information of a person subject to the
Act, § 394.464, Fla. Stat.

(ix) – (xxiii) [No Change]

(2) – (5) [No Change]

(e) – (m) [No Change]

Committee Note
[No Change]

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2002 – 2007 Court Commentary
[No Change]

APPENDIX TO RULE 2.420

[No Change]

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