FY 2019 Solicitation Companion Guide: OVW Grant Programs & Post-Award Information

U.S. Department of Justice
Office on Violence Against Women
FY 2019 Solicitation Companion Guide
OVW Grant Programs & Post-Award Information
This Guide offers applicants pertinent information about all OVW Programs and post-award
requirements. It is not a substitute for any of OVW's program-specific solicitations or any of the
applicable statutes, regulations, or policies that govern OVW's programs.
Applicants are responsible for reading each solicitation in its entirety and for following the
instructions set forth in each solicitation.

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Table of Contents
I. OVW Grant Programs and Pertinent Information ................................................................... 2
II. Post-Award Requirements for All Federal Award Recipients .................................................. 6
Violence Against Women Act Non-Discrimination Provision .................................................6
Civil Rights Compliance .......................................................................................................6
Funding to Faith-Based Organizations .................................................................................7
Confidentiality and Privacy Protections ................................................................................7
Research and Protection of Human Subjects .......................................................................8
Anti-Lobbying Act .................................................................................................................8
Audit Reporting Requirements .............................................................................................9
OVW Reporting Requirements .............................................................................................9
National Environmental Policy Act......................................................................................10
Non-Supplanting of State and Local Funds ...................................................................... 111
Remedies for Noncompliance or for Materially False Statements ...................................... 11
Reporting Potential Fraud, Waste, Abuse and Similar Misconduct ..................................... 11
Suspension or Termination of Funding...............................................................................11
Rights in Intellectual Property.............................................................................................12
Federal Funding Accountability and Transparency Act of 2006 (FFATA) ........................... 12
Federal Award Performance and Integrity Information System (FAPIIS) Requirements ..... 13
Awards in Excess of $5,000,000 – Federal Taxes Certification Requirement ..................... 13
Prohibited Conduct by Recipients and Subrecipients Related to Trafficking in Persons ..... 13
Whistleblower Protections for Employees of OVW Recipients............................................ 13
General Appropriations Law Restrictions ...........................................................................14
Subrecipient and Contractor Determinations Under OVW Awards ..................................... 14
III. Activities That Compromise Victim Safety and Undermine Offender Accountability............166

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I. OVW Grant Programs and Pertinent Information
In Fiscal Year (FY) 2019, the Office on Violence Against Women (OVW) expects to award
funding under the grant programs in the table below, including the Technical Assistance
Initiative. Four of these programs are formula programs, meaning the enacted legislation
specifies how the funds are to be distributed among all eligible applicants. The remaining
programs are discretionary, meaning OVW has the responsibility to select recipients from the
pool of eligible applicants. It is anticipated that solicitations for FY 2019 will be released on a
rolling basis starting in November 2018.
Refer to the current solicitations posted on OVW's website for the most up-to-date
information on deadlines, project periods, and budget caps.
OVW Grant Programs and Pertinent Information
OVW Grant Program 	Project Period 	Projected Budget Caps*
Enhanced Training And
Services To End Abuse In
Later Life Program
Up to 36 months for new
Up to 24 months for continuation
Up to $400,000 for new
Up to $300,000 for
continuation
Grants to Reduce Sexual
Assault, Domestic
Violence, Dating Violence,
and Stalking on Campus
Program Solicitation
36 months
Up to $300,000 for individual
schools
Up to $550,000 for
consortium projects with 2-4
schools working together
Up to $750,000 for
consortium projects with 5+
schools working together
Grants to Enhance
Culturally Specific Services
for Victims of Sexual
Assault, Domestic
Violence, Dating Violence,
and Stalking Program
24 months
Up to $300,000
* Budget caps for each program are subject to FY 2019 appropriations and availability of funds.

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Training and Services to End
Violence Against Women with
Disabilities
Up to 36 months for new
Up to 24 months for
continuation
Up to $500,000 for new,
state-focused project
Up to $425,000 for new,
local-focused project
Up to $400,000 for
continuation, state-focused
project
Up to $325,000 for
continuation, local-focused
project
Improving Criminal Justice
Responses to Sexual Assault,
Domestic Violence, Dating
Violence, and Stalking Grant
Program
36 months
Up to $450,000 - $900,000
depending on the population
of the service area
Grants to Tribal Governments
to Exercise Special Domestic
Violence Criminal Jurisdiction
36 months 	Up to $450,000
Legal Assistance for Victims
Grant Program 36 months
New and continuation LAV
applicants proposing to
provide primarily domestic
violence focused legal
services or less than 80%
sexual assault focused legal
services may request up to
$600,000.
New and Continuation LAV
applicants proposing to
provide 80% or more sexual
assault focused legal
services may request up to
$800,000.
Rural Sexual Assault,
Domestic Violence, Dating
Violence, and Stalking
Program
36 months
Up to $750,000 for
continuation
Up to $500,000 for new
Sexual Assault Services
Formula Program 24 months
OVW will make a maximum
of 56 awards to each state
and territory, with award

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amounts based on a
statutory formula.
Sexual Assault Services
Culturally Specific Program 36 months 	Up to $300,000
Grants to Tribal Domestic
Violence and Sexual Assault
Coalitions Program
12 months
OVW will make awards to
each recognized tribal
coalition based on a
statutory formula.
State and Territorial Sexual
Assault and Domestic
Violence Coalitions Program
12 months
OVW will make awards to
each state and territorial
coalition based on a
statutory formula.
STOP Formula Grant
Program 24 months
OVW will make a maximum
of 56 awards to each state
and territory, with award
amounts based on a
statutory formula.
Transitional Housing
Assistance Grants for Victims
of Sexual Assault, Domestic
Violence, Dating Violence,
and Stalking
36 months 	Up to $350,000
Tribal Sexual Assault
Services Program 36 months 	Up to $325,000
Justice for Families Program 	36 months
Up to $550,000 for projects
with purpose area 1
(supervised visitation) plus
one other purpose area or
just purpose area 5 (court-
based and court-related
programming).
Up to $700,000 for projects
proposing to
comprehensively address
purpose areas 1 (supervised
visitation), 5 (court-based
and court-related
programming), and 6 (civil
legal assistance).

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Grants for Outreach and
Services to Underserved
Populations
36 months Up to $450,000
Research and Evaluation 	12 to 36 months 	Up to $450,000
Consolidated Grant Program
to Address Children and
Youth Experiencing Domestic
and Sexual Assault and
Engage Men and Boys as
Allies
36 months
Up to $750,000 for
Comprehensive projects
Up to for $350,000 for
Engaging Men projects
Technical Assistance
Initiative
For Targeted TA Projects:
Up to 36 months
Up to $900,0001
For Comprehensive TA
Projects:
Up to 60 months
Up to $1,000,0002 for the
first three years of the five-
year award.
Tribal Governments Program
(CTAS Purpose Area #5), 36 Months
Up to $450,000 for new
projects
Up to $900,000 for
continuation projects
1 Funding levels under the Technical Assistance Initiative are provided with each purpose area.
2 OVW has the discretion to award cooperative agreements for greater or lesser amounts than requested and to
negotiate the scope of work and budget with applicants prior to making an award.

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II. Post-Award Requirements for All Federal Award
Recipients
All OVW award recipients must comply with the requirements below. In addition, the general
terms and conditions applicable to all OVW grants and cooperative agreements are available
at https://www.justice.gov/ovw/award-conditions.
Violence Against Women Act Non-Discrimination Provision
The Violence Against Women Reauthorization Act of 2013 added a civil rights provision that
applies to all OVW grants (34 U.S.C. § 12291(b)(13)). This provision prohibits OVW grantees
from excluding, denying benefits to, or discriminating against any person on the basis of
actual or perceived race, color, religion, national origin, sex, gender identity, sexual
orientation, or disability in any program or activity funded in whole or in part by OVW. For
more information on this prohibition, see http://www.justice.gov/ovw/docs/faqs-ngc-vawa.pdf.
Civil Rights Compliance
As a condition for receiving funding from OVW, recipients must comply with applicable federal
civil rights laws, including Title VI of the Civil Rights Act of 1964, Section 504 of the
Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age
Discrimination Act of 1975, and the Department of Justice (DOJ) regulation for the Equal
Treatment of Faith-Based Organizations. Depending on the funding source, a recipient must
also comply with the nondiscrimination provisions within the applicable program statutes,
which may include the Omnibus Crime Control and Safe Streets Act of 1968 (“the Omnibus
Crime Control and Safe Streets Act”). Collectively, these federal laws prohibit a recipient of
OVW funding from discriminating either in employment (subject to the exemption for certain
faith-based organizations discussed below) or in the delivery of services or benefits on the
basis of race, color, national origin, sex, religion, or disability. In addition, recipients of OVW
funding may not discriminate on the basis of age in the delivery of services or benefits.
Compliance with Title VI of the Civil Rights Act of 1964, which prohibits recipients from
discriminating on the basis of national origin in the delivery of services or benefits, entails
taking reasonable steps to ensure that persons with limited English proficiency (LEP) have
meaningful access to their programs and activities. An LEP person is one whose first
language is not English and who has a limited ability to read, write, speak, or understand
English. To assist recipients in meeting their obligation to serve LEP persons, DOJ has
published a number of resources, including a language access assessment and planning tool,
which are available at https://www.lep.gov/guidance/guidance_DOJ_Guidance.html.
Additional resources are available at http://ojp.gov/about/ocr/lep.htm. Additionally, applicants
must include within their program budgets the costs for providing interpretation and translation
services to eligible LEP persons or explain how language access will be provided if grant
funds are not needed for this purpose.
Similarly, recipients are responsible for ensuring that their programs and activities are readily
accessible to qualified individuals with disabilities. Grantees must allocate grant funds or other
available resources to support activities that help to ensure meaningful and full access to their
programs. For example, grant funds can be used to support American Sign Language (ASL)
interpreter services or the purchase of adaptive equipment. For resources, see www.ADA.gov
or contact OVW.
For technical assistance on complying with the civil rights laws linked to the receipt of federal
financial assistance from OVW, please contact:

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Office of Justice Programs
Office for Civil Rights
810 7th Street NW
Washington, DC 20531
202-307-0690
Fax: 202-616-9865
TTY: 202-307-2027
Funding to Faith-Based Organizations
In 2002, President Bush issued Executive Order 13279, and in 2004, DOJ issued the
regulation, Equal Treatment for Faith-Based Organizations, 28 C.F.R. Part 38, implementing
the executive order. In 2014, President Obama issued Executive Order 13559, Fundamental
Principles and Policymaking Criteria for Partnerships With Faith-Based and Other
Neighborhood Organizations, and in April 2016, DOJ issued a final rule implementing the
2014 executive order by amending Part 38; the final rule was effective May 4, 2016.
Part 38 provides that faith-based or religious organizations are able to participate in DOJ-
funded programs on an equal basis with other organizations. In addition, grantees, and any
subgrantees at any tier, must comply with all applicable requirements of Part 38, which,
among other things, prohibits specific forms of discrimination on the basis of religion, religious
belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38 also sets out rules and requirements that pertain to grantee and subgrantee
organizations that engage in or conduct explicitly religious activities, as well as rules and
requirements that pertain to grantees and subgrantees that are faith-based or religious
organizations.
The text of the regulation, now entitled "Partnerships with Faith-Based and Other Neighborhood
Organizations," is available via the Electronic Code of Federal Regulations (currently accessible
at http://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial
Administration, Chapter 1, Part 38, under e-CFR "current" data. For more information, see
https://ojp.gov/about/ocr/partnerships.htm.
Confidentiality and Privacy Protections
By statute, OVW grantees and their subgrantees are prohibited from disclosing, revealing, or
releasing personally identifying information or individual information collected in connection
with services requested, utilized, or denied through grantees’ and subgrantees’ programs,
regardless of whether the information has been encoded, encrypted, hashed, or otherwise
protected (34 U.S.C. § 12291(b)(2)).
The statute permits disclosure when the victim provides informed, written, and reasonably
time-limited consent to the release or when a statute or a court compels that the information be
released. Where there is a statutory or court mandate to release information, grantees and
subgrantees must make reasonable attempts to provide notice to victims affected by the
disclosure of information. They must also take necessary steps to protect the privacy and
safety of the persons affected by the release of the information (34 U.S.C. § 12291(b)(2)(C)).
A parent or guardian may consent to disclosure regarding an unemancipated minor or legally
incapacitated person; however, an abuser of a minor, of the minor’s other parent, or of the
legally incapacitated person is prohibited from giving consent to the disclosure. If a minor or a
person with a legally appointed guardian is permitted by law to receive services without the
parent’s or guardian’s consent, the minor or person with a guardian may release information
without additional consent (34 U.S.C. § 12291(b)(2)(B)(ii)).

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Grantees and subgrantees must document their compliance with these requirements (34
U.S.C. § 12291(b)(2)(G)), and applicants for OVW funding must acknowledge that they have
received notice of these statutory requirements, including the requirement to document
compliance. The acknowledgement form is available on the OVW website at
http://www.justice.gov/sites/default/files/ovw/pages/attachments/2015/01/20/confidentiality_ack
nowledgement_form_42015.pdf.
In addition, grantees and subgrantees may share aggregate information regarding their
services and demographics of victims for certain purposes, if this information does not identify
specific individuals or reveal personally identifying information. They may share such
aggregate information with appropriate agencies to comply with federal, state, tribal, or
territorial reporting, evaluation, and data collection requirements. For protection order
enforcement purposes, they may also share court- and law enforcement-generated
information contained in secure, governmental registries. Moreover, they may share law
enforcement- and prosecution-generated information necessary for law enforcement and
prosecution purposes (34 U.S.C. § 12291(b)(2)(D)).
DOJ regulations (28 C.F.R. Part 22) also require recipients of OVW funding to submit a
Privacy Certificate as a condition of approval of any grant application or contract proposal that
contains a research or statistical component under which "information identifiable to a private
person" will be collected, analyzed, used, or disclosed. These regulations define a research
or statistical project as “any program, project, or component thereof … whose purpose is to
develop, measure, evaluate, or otherwise advance the state of knowledge in a particular area”
(28 C.F.R. 22.2(c)).
Research and Protection of Human Subjects
Research involving human subjects is outside the scope of most OVW grant programs. The
Department of Justice’s Office of Justice Programs (OJP) has developed a “decision tree” to
assist applicants/grantees in determining whether an activity they plan to undertake with
federal funds constitutes research involving human subjects. If research involving human
subjects is involved, DOJ regulations as described below are applicable. Applicants must
use this decision-tree to ensure that their proposed activities can be supported with OVW
funding. See also related “Confidentiality and Privacy Protections” above.
DOJ regulations (28 C.F.R. Part 46) protect the human subjects of federally-funded research.
In brief, these regulations require that most research involving human subjects that is
conducted or supported by a federal department or agency be reviewed and approved by an
Institutional Review Board (IRB), in accordance with the regulations, before federal funds are
expended for that research. As a rule, persons who participate in federally-funded research
must provide their "informed consent" and must be permitted to terminate their participation at
any time. For additional information on this topic, please see
http://www.nij.gov/funding/humansubjects/pages/welcome.aspx.
Note that “research” does not include program assessments conducted only for internal
improvement purposes. If an OVW program solicitation asks for a more comprehensive
program evaluation or other type of activity that constitutes research implicating human
subject research and confidentiality/privacy protections, the solicitation will so state.
Anti-Lobbying Act
In 2002, the Anti-Lobbying Act (18 U.S.C. § 1913) was amended to expand significantly the
restriction on use of appropriated funding for lobbying. This expansion also makes the anti-
lobbying restrictions enforceable via large civil penalties, with civil fines between $10,000 and

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$100,000 per each individual occurrence of lobbying activity. This statute, along with the
Violence Against Women Act (VAWA), as amended (34 U.S.C. § 12291(b)(10)), prohibits the
use of federal funds, either directly or indirectly, in support of the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government.
However, pursuant to 34 U.S.C. § 12291(b)(3), OVW grantees and subgrantees may
collaborate with or provide information to federal, state, local, tribal, and territorial public
officials and agencies to develop and implement policies and develop and promote state,
local, or tribal legislation or model codes designed to reduce or eliminate domestic violence,
dating violence, sexual assault, and stalking (as those terms are defined in 34 U.S.C. §
12291(a)), when consistent with the activities otherwise authorized under the applicable grant
program. In addition, some OVW program statutes contain purpose areas for developing and
promoting legislation and policies that promote best practices for responding to domestic
violence, dating violence, sexual assault, and stalking.
Another federal law (31 U.S.C. § 1352) generally prohibits federal funds awarded by OVW
from being used to pay any person to influence (or attempt to influence) a federal agency, a
member of Congress, or Congress (or an official or employee of any of them) with respect to
the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or
loan, or with respect to actions such as renewing, extending, or modifying any such award.
Certain exceptions to this law apply, including an exception that applies to Indian tribes and
tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or
subrecipient) would or might fall within the scope of these prohibitions, the recipient is to
contact OVW for guidance, and may not proceed without the express prior written approval of
OVW.
Audit Reporting Requirements
For fiscal years beginning on or after December 26, 2014, any non-federal entity that expends
$750,000 or more during the non-federal entity's fiscal year in federal awards must have a
single or program-specific audit conducted for that year in accordance with the provisions of 2
C.F.R. Part 200, Subpart F- Audit Requirements. This audit report must be submitted to the
Federal Audit Clearinghouse within nine months after the close of the fiscal year during the
term of the award.
OVW Reporting Requirements
Grantees must comply with the following OVW reporting requirements:
1. 	Federal Financial Report (SF-425)
OVW grantees are required to file a Federal Financial Report (FFR) quarterly via the FFR
module in the web-based Grants Management System (GMS). OVW grantees are required
to designate and approve at least one Financial Point of Contact (FPOC) in GMS before they
can file the FFR. An FPOC must be registered and approved by the Grant Point of Contact
through GMS at https://grants.ojp.usdoj.gov/.
The FFR is used to track actual expenditures and unliquidated obligations and is due no later
than 30 days after the calendar quarter ends. The final FFR is due 90 days after the grant end
date. Grantees are encouraged to submit the FFR as soon as the quarter ends to avoid
delays in processing and access to grant funds.
The schedule for submitting Federal Financial Reports is as follows:

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Reporting quarter: 	Due no later than:
January 1–March 31 	April 30
April 1–June 30 	July 30
July 1–September 30 	October 30
October 1–December 31 	January 30
2. 	Progress Reports
Under the Government Performance and Results Act (GRPA) and Violence Against
Women Act (VAWA) of 2000, grantees are required to collect and maintain data that
measure the effectiveness of their grant-funded activities.
Each grant program’s progress reporting form reflects the different statutorily authorized
activities that grantees perform and collects uniform information on victims served,
demographics, and common activities that occur across grant programs. These progress
report forms provide OVW with comprehensive data regarding grantee activities and are used
for Congressional reporting, OVW’s outreach strategy, and other performance-related data
reporting.
OVW grantees are required to submit semi-annual or annual progress reports through the
Grants Management System (GMS). If selected for funding, the applicant will have a special
condition on the award requiring the submission of these progress reports. For information
on progress reporting and sample reporting forms, visit the VAWA Measuring Effectiveness
Initiative website: http://muskie.usm.maine.edu/vawamei/index.htm.
If either a Federal Financial Report or Progress Report is late, GMS will automatically place a
hold on grant funds. GMS will generate a GAN informing the recipient that the funds have
been placed on hold. Once the delinquent report has been submitted, GMS will automatically
generate a GAN releasing the hold. Delinquent reports may affect future awards and may
lead to suspension and/or termination of the award.
National Environmental Policy Act
All OVW awards are subject to the National Environmental Policy Act (NEPA) and other
related federal laws, if applicable (42 U.S.C. § 4321 et seq.). DOJ has established procedures
to implement NEPA (28 C.F.R. Part 61). The regulations state that "all federal agencies are
required to give appropriate consideration to the environmental effects of their proposed
actions in their decision-making and to prepare detailed environmental statements on . . .
major federal actions significantly affecting the quality of the human environment" (28 C.F.R.
61.2). Under the regulations, DOJ, among other things, is required to "consider from the
earliest possible point in the process all relevant environmental documents in evaluating
proposals for Department action" (28 C.F.R. 61.6.).
OVW has responsibility to ensure compliance with NEPA and 28 C.F.R. Part 61, including
Appendix D to Part 61. For many projects that are funded by OVW, NEPA may have no
applicability. However, if OVW funds will be used, for example, to pay for renovation projects,
programs involving the use of chemicals, or any other activity, including research and
technology development, that may have an effect on the environment, at a minimum, the
funding recipient must provide a full description of proposed project activities to OVW. Prior to
allowing a recipient to spend OVW funds for such a project, OVW must make a finding that the
project does not significantly affect the human environment and that further environmental
assessment is not necessary.

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Non-Supplanting of State and Local Funds
Grantees must use federal funds to supplement existing funds for program activities and may
not replace (supplant) nonfederal funds that they have appropriated for the same purpose.
Potential supplanting will be the subject of monitoring and an audit. Violations can result in a
range of penalties, including suspension of current and future OVW funds, suspension or
debarment from federal grants, recoupment of monies provided under an award, and civil
and/or criminal penalties.
Remedies for Noncompliance or for Materially False Statements
The conditions of an OVW award are material requirements of the award. Compliance with
any certifications or assurances submitted by or on behalf of a recipient that relate to conduct
during the period of performance is a material requirement of the award.
Failure to comply with any one or more of the award requirements – whether a condition set
out in full or incorporated by reference in the award document or a certification or assurance
related to conduct during the award period – may result in OVW taking appropriate action with
respect to the recipient and the award. Among other things, OVW may withhold award funds,
disallow costs, or suspend or terminate the award. OVW also may take other legal action as
appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to an
OVW award (or concealment or omission of a material fact) may be the subject of criminal
prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-
10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. §§ 3729-3730 and 3801-3812).
Reporting Potential Fraud, Waste, Abuse, and Similar Misconduct
The Office of the Inspector General (OIG) conducts independent investigations, audits,
inspections, and special reviews of DOJ personnel and programs to detect and deter waste,
fraud, abuse, and misconduct, and to promote integrity, economy, efficiency, and
effectiveness in DOJ operations. Grantees should report potential fraud, waste, abuse, or
misconduct to the DOJ OIG by contacting:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
1425 New York Avenue, N.W.
Suite 7100
Washington, DC 20530
Hotline (contact information in English and Spanish):
(800) 869-4499 (phone) or (202) 616-9881 (fax)
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
Suspension or Termination of Funding
OVW may suspend funding in whole or in part, terminate funding, or impose other sanctions
on a recipient for the following reasons:
1. 	Failing to comply substantially with applicable laws, regulations, and/or the terms
and conditions of the award or relevant solicitation.

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2. 	Failing to make satisfactory progress toward the goals, objectives, or strategies set
forth in the application.
3. 	Proposing or implementing substantial plan changes to the extent that, if
originally submitted, the application would not have been selected for funding.
4. 	Failing to submit required financial or progress reports.
5. 	Filing a false certification in the application or other report or document.
Before imposing sanctions, OVW will provide reasonable notice to the recipient of its intent to
impose sanctions and will attempt to resolve the problem informally. Hearing and appeal
procedures will follow those in DOJ regulations in 28 C.F.R. Part 18.
Rights in Intellectual Property
DOJ reserves certain rights with respect to data, patentable inventions, works subject to
copyright, and other intellectual property associated with an award of federal funds. See 2
C.F.R. 200.315 and 37 C.F.R. Part 401.
Federal Funding Accountability and Transparency Act of 2006 (FFATA)
Applicants receiving an OVW award should be aware of the requirements of the Federal
Funding Accountability and Transparency Act of 2006 (FFATA), which called for the
establishment of a single searchable website http://www.USASpending.gov that is accessible
by the public and includes the following information for each Federal award:
1. 	The name of the entity receiving the award;
2. 	The amount of the award;
3. 	Information on the award including the transaction type, funding agency, the North
American Industry Classification System code or Catalog of Federal Domestic
Assistance number (where applicable), program source, and an award title descriptive
of the purpose of each funding action;
4. 	The location of the entity receiving the award and primary location of performance
under the award, including the city, state, congressional district, and country;
5. 	A unique identifier of the entity receiving the award and of the parent entity of
the recipient, should the entity be owned by another entity; and
6. 	Any other relevant information specified by OMB.
DOJ awarding agencies are responsible for collecting grantee information and providing it to
the public website, using data provided by recipients through the Grants Management
System. For more information, visit the USASpending.gov website.
Under FFATA, all recipients of awards of $25,000 or more are required to report award
information on any first-tier subawards totaling $25,000 or more and, in certain
circumstances, to report the names and total compensation of the five most highly
compensated executives of the recipient and first-tier subrecipients. The FFATA Subaward
Reporting System (FSRS), accessible via the Internet at www.fsrs.gov, is the reporting tool
recipients will use to capture and report subaward information and any executive
compensation data required by FFATA. The subaward information entered in FSRS will then
be displayed on www.USASpending.gov and associated with the prime award, furthering
federal spending transparency. Each applicant entity must ensure that it has the necessary
processes and systems in place to comply with these reporting requirements should it receive
funding.
For additional information regarding the executive compensation and subaward reporting
requirements, go to the OVW website at https://www.justice.gov/ovw/award-conditions

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and click on “Award Condition: Reporting Subawards and Executive Compensation,” or
see Vol. 75, No. 177 (September 14, 2010) of the Federal Register,
www.gpo.gov/fdsys/pkg/FR-2010-09-14/pdf/2010-22705.pdf.
Federal Award Performance and Integrity Information System (FAPIIS)
Requirements
Recipients that have a total value of current active grants, cooperative agreements, and
procurement contracts from all federal awarding agencies that exceeds $10,000,000 for any
period of time during the period of performance of their OVW award must maintain the currency
of information about civil, criminal, or administrative proceedings reported to the System for
Award Management (SAM) that is made available in the designated integrity and performance
system (currently the Federal Awardee Performance and Integrity Information System
(FAPIIS)).
FAPIIS reporting requires recipients to comply with any and all applicable requirements
regarding reporting of information on civil, criminal, and administrative proceedings connected
with (or connected to the performance of) either their OVW award or any other grant,
cooperative agreement, or procurement contract from the federal government. Under certain
circumstances, recipients of OVW awards are required to report information about such
proceedings, through SAM, to the designated federal integrity and performance system
(currently, “FAPIIS”). The details of the recipient obligations regarding this requirement are
available on the OVW website at https://www.justice.gov/ovw/award-conditions in the document
titled “Award Condition: Recipient Integrity and Performance Matters, including recipient
reporting to FAPIIS.” OVW includes a special condition regarding this requirement on all
awards where the cumulative amount of the award will exceed $500,000.
Awards in Excess of $5,000,000 – Federal Taxes Certification Requirement
A prospective recipient of an award in excess of $5,000,000 may be required to submit a
detailed certification concerning filing of federal tax returns, criminal convictions under the
Internal Revenue Code, and unpaid federal tax assessments.
Prohibited Conduct by Recipients and Subrecipients Related to Trafficking
in Persons
A recipient of an OVW award, and any subrecipients at any tier, must comply with all
applicable requirements (including requirements to report allegations) pertaining to prohibited
conduct related to the trafficking of persons, whether on the part of recipients, subrecipients, or
individuals defined as “employees” of the recipient or of any subrecipient. The details of these
obligations, including reporting requirements, OVW’s authority to terminate the award, and the
definition of “employee,” are available on OVW’s website at https://www.justice.gov/ovw/award-
conditions in the document titled “Award Condition: Prohibited conduct by recipients and
subrecipients related to trafficking in persons.”
Whistleblower Protections for Employees of OVW Recipients
Recipients of OVW grants and cooperative agreements must comply with, and are subject to, all
applicable provisions of 41 U.S.C. § 4712, including all applicable provisions that prohibit, under
specified circumstances, discrimination against an employee as reprisal for the employee's
disclosure of information related to gross mismanagement of a federal grant, a gross waste of
federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger
to public health or safety, or a violation of law, rule, or regulation related to a federal grant.

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Recipients also must inform their employees, in writing (and in the predominant native language
of the workforce), of employee rights and remedies under 41 U.S.C. § 4712.
General Appropriations Law Restrictions
The federal appropriations statutes that provide (among many other things) the funds that OVW
awards in its grants and cooperative agreements include various restrictions on how the
appropriated funds may be used. These restrictions, which often appear in sets of "General
Provisions," typically do not relate to a particular program, or even to a particular agency such
as OVW. Rather, they are wide-ranging, "cross-cutting" restrictions. For more information on
the general appropriations-law restrictions applicable to OVW awards each fiscal year, go to
https://www.justice.gov/ovw/award-conditions and click on “Award Condition: General
appropriations-law restrictions on use of federal award funds” under each fiscal year.
Subrecipient and Contractor Determinations Under OVW Awards
Under 2 C.F.R. § 200.330, recipients of OVW grants and cooperative agreements must make
case-by-case determinations whether each agreement they make for the disbursement of
federal program funds casts the party receiving the funds in the role of a subrecipient or a
contractor. The substance of the relationship between the two parties is more important than
the form of the agreement in classifying each agreement as a subaward or a procurement
contract. The characteristics of each type of relationship are set forth in section 200.330, and
the determination is important because the requirements for subawards and procurement
contracts are different. Recipients should incorporate into their internal procedures a
documented process for making the subrecipient versus contractor determination and maintain
documentation of the decision-making process in each case in their internal files.
A subaward is for the purpose of carrying out a portion of the federal award, and the
subrecipient is typically responsible for adhering to applicable program requirements and for
fulfilling a program purpose, as opposed to providing goods or services for the benefit of the
direct recipient. Partners with which the recipient has entered into a memorandum of
understanding to carry out the funded project are generally considered subrecipients because
of their role in meeting program objectives, participating in programmatic decision-making, and
in some cases determining who is eligible to receive assistance or services with program
funds. See 2 C.F.R. § 200.330(a). The agreement for disbursement of funds to the
subrecipient must be clearly identified as a subaward and include the information required in 2
C.F.R. § 200.331(a). The recipient must evaluate the subrecipient’s risk of noncompliance with
federal statutes, regulations, and award requirements, monitor the activities of the subrecipient,
and take all other actions specified in 2 C.F.R. § 200.331(b)-(h).
A contract is for the purpose of obtaining goods and services for the recipient’s own use and
creates a procurement relationship with the contractor. A contractor provides goods and
services within normal business operations, and the goods or services provided are ancillary to
the project, rather than fulfilling one of the purposes of the grant program under which the
project is funded. A contractor also provides similar goods and services to many different
purchasers, normally operates in a competitive environment, and is generally not subject to the
compliance requirements of the federal program as a result of the agreement. See 2 C.F.R. §
200.330(b). In awarding contracts, recipients must follow the procurement standards set forth
in 2 C.F.R. §§ 200.317-200.326, including following sole source requirements. Recipients also
must include in the contract the applicable provisions described in Appendix II to 2 C.F.R. Part
200.
Other important distinctions between subrecipients and contractors include the following: the
procurement standards and sole source requirements in 2 C.F.R. Part 200 do not apply to

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subawards; instead, the program requirements and conditions in the recipient’s award pass
down to subrecipients. In addition, contractors may earn a normal profit under agreements
with direct OVW recipients, but subrecipients may not earn a profit; subrecipients are
reimbursed for their actual costs and not on a fee-for-service basis.
Questions regarding the determination as to whether an agreement is a subaward or a contract
may be directed to the recipient’s program manager or to OVW’s Grants Financial
Management Division at OVW.GFMD@usdoj.gov.

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III. Activities That Compromise Victim Safety and
Recovery and Undermine Offender Accountability
OVW does not fund activities that jeopardize victim safety, deter or prevent physical or
emotional healing for victims, or allow offenders to escape responsibility for their actions. Below
is information about these activities and related statutory requirements.
1) Procedures or policies that exclude victims from receiving safe shelter, advocacy services,
counseling, and other assistance based on their actual or perceived sex, age, immigration
status, race, religion, sexual orientation, gender identity, mental health condition, physical health
condition, criminal record, work in the sex industry, income or lack of income, or the age and/or
sex of their children.3
2) Procedures or policies that compromise the confidentiality of information and/or privacy of
persons receiving services.
3) Procedures or policies that require victims to take certain actions (e.g., seek an order of
protection, receive counseling, participate in couples counseling or mediation, report to law
enforcement, seek civil or criminal remedies) in order to receive services.
4) Procedures or policies that fail to include conducting safety planning with victims.
5) Project designs, products, services, and/or budgets that fail to account for the unique needs
of individuals with disabilities, with limited English proficiency, or who are Deaf or hard of
hearing, including accessibility for such individuals.
Additional activities that compromise victim safety and recovery and undermine offender
accountability appear in the table below.
Additional Activities That Compromise Victim Safety and Undermine Offender
Accountability
The use of pre-trial diversion programs in cases of domestic violence, dating violence, sexual
assault, or stalking or the automatic placement of offenders in such programs.
Couples counseling, family counseling, or any other joint victim-offender counseling as a
routine or required response to sexual assault, domestic violence, dating violence, or stalking,
or in situations in which child sexual abuse is alleged.
Mediation in cases of domestic violence, dating violence, sexual assault, or stalking, except
where the mediation is voluntary for the victim and there is screening for such victimization
prior to the start of mediation, there is informed consent on the part of the victim, the
mediators have appropriate training on such victimization issues, and the process includes
3 If an award is made, the recipient will also be subject to statutory prohibitions on discrimination. For further
information on the civil rights requirements governing recipients of federal funding, see Post-Award Requirements for
All Federal Grant Recipients above.

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ongoing safety planning for victims and flexibilities such as having the victim and offender
physically separated.
Offering or ordering anger management programs for offenders as a substitute for batterer
intervention programs or relying on batterer intervention programs that do not use court
monitoring to hold batterers accountable for their behavior.
Partnering with individuals or organizations that support/promote practices that compromise
victim safety and recovery or undermine offender accountability.
Policies or procedures that require victims to report the crime to law enforcement, participate
in the criminal justice system, or seek a protection or restraining order against the offender,
and penalize them for failing to do so.
Training and technical assistance that do not reflect an understanding of domestic violence,
dating violence, sexual assault, and stalking, and the experience of survivors, that fail to
incorporate the experiences and unique needs of underserved communities, or that include or
promote practices that may re-victimize survivors.
Except if required by law, procedures or policies that require automatic reporting to child or
adult protective services, regardless of the circumstances of an incident. This includes
automatically reporting situations that may implicate victims of domestic violence solely for
failure to protect a minor child.
Procedures or policies that deny individuals access to services based on their relationship to
the perpetrator.
Procedures or policies that deny victims and non-abusing parents or caretakers and their
children access to services based on their involvement with the perpetrator.
Procedures or policies that do not provide for the meaningful involvement of student victims in
discussions and decisions that have a direct impact on them, such as changes to class
schedules or living arrangements.
Dissemination of information, education, or prevention materials that blame the victim or
focus primarily on changing victim behavior.
Establishment or enhancement of a multidisciplinary collaborative community response
without developing appropriate policies regarding confidentiality and information sharing for
the members.

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Requiring survivors to meet restrictive conditions in order to receive services (e.g.,
background checks of victims; clinical evaluations to determine eligibility for services) or other
screening processes that elicit information that is not necessary for services, such as
questions about immigration status, gender identity, sexual orientation, disability, physical or
mental health, and work or criminal history that the service provider does not need to know to
provide services safely.
Materials that are not tailored to the dynamics of sexual assault or domestic violence or to the
specific population(s) to be addressed by the funded project.
Issuance of mutual restraining orders of protection except in cases where both parties file a
claim and the court makes detailed findings of fact indicating that both parties acted primarily
as aggressors and that neither party acted primarily in self-defense.
Requiring that victims bear the costs associated with: (1) the prosecution of any misdemeanor
or felony domestic violence, dating violence, sexual assault, or stalking offense; (2) the filing,
issuance, registration, modification, enforcement, dismissal, or service of a protection order,
or a petition for a protection order, to protect a victim of sexual assault, domestic violence,
dating violence, or stalking; (3) the filing of criminal charges against the offender; or (4) the
filing, issuance, registration, modification, enforcement, dismissal or service of a warrant,
protection order, petition for a protection order, or witness subpoena.
Policies or practices that discourage accepting cases that have little or no physical evidence.
Refusal to represent victims who are also respondents/defendants.
Study designs, interventions, recruitment and assignment methods, privacy and
confidentiality procedures, and data management and reporting strategies that do not fully
account for the safety needs of participants.
Policies and procedures that fail to account for the physical safety of victims.
Enforcing or promoting nuisance abatement ordinances, crime-free housing ordinances, or
crime-free lease addenda (often associated with crime-free housing programs) that require or
encourage the eviction of tenants or residents who may be victims of domestic violence,
sexual assault, dating violence, or stalking. For additional information on this subject, see the
U.S. Department of Housing and Urban Development’s website at:
https://www.hud.gov/sites/documents/FINALNUISANCEORDGDNCE.PDF.

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Policies or procedures that require testing of sexual assault forensic evidence in cases where
the victim obtained a medical forensic exam but has not chosen to participate in the criminal
justice system. For additional information on this subject, see the OVW website at:
https://www.justice.gov/ovw/page/file/931391/download.
Using technology without addressing implications for victim confidentiality, safety planning,
and the need for informed consent.
Internet publication of registration, issuance, or filing of a petition for a protection order,
restraining order, or injunction in either the issuing or enforcing state, tribal, or territorial
jurisdiction, if such publication would reveal the identity or location of the party protected by
such order. See 18 U.S.C. § 2265(d)(3).
For supervised visitation projects:
• 	Failure to align supervised visitation and safe exchange services with the Guiding
Principles of the Supervised Visitation Program, which can be found here:
https://www.justice.gov/sites/default/files/ovw/legacy/2008/08/06/guiding-
principles032608.pdf.
• 	Charging fees to either parent for OVW-funded supervised visitation and exchange
services.
• 	Providing visitation or exchange services that do not account for the safety of adult
victims.
• 	Requiring a court order to access visitation and/or exchange services.
• 	Providing custody evaluations or court reports based on subjective information and
opinions of center staff and volunteers.
In child- or youth-focused projects, failing to develop policies addressing confidentiality,
parental involvement/consent, mandatory reporting, and collaboration with other ancillary
services providers.