us-cms-medicare-manuals-pub-100-04-clm104c21•100-04 Medicare Claims Processing Manual: Chapter 21 - Medicare Summary Notices
100-04 Medicare Claims Processing Manual: Chapter 21 - Medicare Summary Notices
us-cms-medicare-manuals-pub-100-04-clm104c21100-04 Medicare Claims Processing Manual: Chapter 21 - Medicare Summary NoticesGuidance
Medicare Claims Processing Manual Chapter 21 - Medicare Summary Notices Table of Contents (Rev. 13380; Issued: 08-21-25) Transmittals for Chapter 21 10 - General Medicare Summary Notices (MSN) Requirements 10.1 - General Requirements for the MSN 10.2 - Correction/Reissuance of Faulty MSNs 10.3 - A/B MAC (A), (B), (HHH), and DME MAC Instructions for Preparing the MSN 10.3.1 - Basic Concepts and Approaches 10.3.2 - Format Conventions for the MSN 10.3.3 - Specifications for Section 1: Summary (Page 1) 10.3.4 - Specifications for Header for Other Pages 10.3.5 - Specifications for Section 2: Making the Most of Your Medicare (Page 2) 10.3.6 - Specifications for Section 3: Claims 10.3.7 - Claims Calculations 10.3.8 - Specifications for Section 4 (Last Page): Denials and Appeals 10.3.9 - Specifications for Pay MSN Cover Sheet & Check 10.3.10 - Specifications for Envelopes 10.3.11 - Specifications for RRB Part B MSNs 10.3.12 - Specifications for SSA Part B MSNs 10.3.13 - Character Measurements for Fonts 20 - Specifications for Spanish MSN 20.1 - Specifications for Content Variation of Spanish MSNs 30 - Exhibits 30.1 - Exhibits of the Extended Family of MSNs in Black and White 30.2 - Exhibits of Alternate Scenarios 30.3 - Exhibits of MSNs in Spanish 30.4 - Exhibits of the Extended Family of MSNs in Color 40 - General Information, Explanatory, and Denial Messages
10 - General Medicare Summary Notices (MSN) Requirements (Rev. 13380; Issued: 08-21-25; Effective: 01-01-26; Implementation: 01-05-26) Effective July 1, 2002, the MSN is used by all A/B MACs (A), (B), (HHH), and DME MACs. The MSN is the primary vehicle by which beneficiaries are notified of decisions on their claims for Medicare benefits. The A/B MAC (A), (B), (HHH), or DME MAC mails a single MSN at the end of the month to each beneficiary for whom claim was processed during the month to inform the beneficiary of the disposition of all claims. All MACs shall issue No-Pay MSNs on a 180-day mailing cycle. MSNs with checks to the beneficiary will continue to be mailed out as processed. To ensure that all messages are uniform throughout the Medicare program, A/B MACs (A), (B), (HHH), and DME MACs may not use locally developed MSN messages until approved by the regional office (RO). The MSNs are not sent to providers. Providers receive remittance advice records. (See Chapter 22 for instructions about the provider remittance record.) The MSN contains the following sections or areas: • Disclaimer; • Title; • Claims Information; • Message; and • Appeals. Detailed requirements for completion of each section are included in §10.3. Generally, A/B MAC (A), (B), (HHH), or DME MAC requirements are the same. Where there are differences or where the specific specification applies to only the A/B MAC (B)/DME MAC or to only the A/B MAC (A)/(HHH), the difference is noted in the specific instruction. Although every attempt has been made to make the MSN as simple as possible, the MSN is sufficiently complex that MACs must maintain continuing training efforts directed at beneficiaries and providers for understanding and interpretation of data on the MSN. Although providers are not mailed copies of MSNs, beneficiaries frequently show MSNs to providers to establish deductible status for provider billing. 10.1 - General Requirements for the MSN (Rev. 13380; Issued: 08-21-25; Effective: 01-01-26; Implementation: 01-05-26) A. A/B MAC (A)/(HHH) MSN The MSN is used to notify Medicare beneficiaries of action taken on A/B MAC
(A)/(HHH) processed claims. MSNs are not used by A/B MACs (HHH) for RAPs, and RAP data are not included on the monthly MSN. The MSN provides the beneficiary with a record of services received and the status of any deductibles. The MSN also informs the beneficiary of appeal rights. The Balanced Budget Act of 1997 requires all Part A benefit notices to include the amount of Medicare payment for each service. A/B MACs (A) and (HHH), must furnish an MSN to all beneficiaries for whom claims are filed during the month unless the situation is specifically excluded by other manual instructions. MACs shall issue No-Pay MSNs on a 180-day mailing cycle. MSNs with a payment check to the beneficiary shall continue to be mailed out as processed. No-pay MSNs are defined as those MSNs which do not require payment to the beneficiary for the respective claim(s). The MSN replaced the following documents: • Form CMS-1533, Part A Medicare Benefit Notice, also known as the Part A Notice of Utilization (NOU) sent for inpatient services; • Form CMS-1954, Benefit Denial Letter (BDL), sent for partially denied claims; and • Form CMS-1955, BDL sent for totally denied claims. Since CMS eliminated BDLs, Medicare beneficiaries receive the information previously conveyed on BDLs through narrative messages contained on the MSN. Providers no longer receive a separate written notification or copy of the BDL. Providers must utilize the coding information (e.g., ANSI Reason Codes) conveyed on the financial remittance advice to ascertain reasons associated with Medicare claims determinations affecting payment and applicable appeal rights and/or appeals information. 10.2 - Correction/Reissuance of Faulty MSNs (Rev. 159, 04-30-04) Occasionally programming errors will occur which cause inaccuracies on MSNs that do not materially affect benefits. An example of a potential programming error could be one data column writing in another data column. So long as the claims are correctly paid and the notice is intelligible, it is not necessary to identify the impacted MSNs or reissue them. The resources to identify and reissue all of the documents would not be justified. In situations where MACs feel reissuance is absolutely necessary, they must work with their regional office to identify costs involved before proceeding. When such problems occur, MACs must take actions that will inform beneficiaries of the situation. These actions should fall within the framework of routine operations. Such actions include, but are not limited to, fielding calls from beneficiaries and alerting customer service representatives of the situation and posting an alert on MACs’ Web sites. While not all of these solutions may be possible, MACs should take the most appropriate steps to best
mitigate the potential confusion, but not incur special costs. Any communication regarding this type of situation should convey that it was a temporary programming error, which has been fixed, and is believed not to have affected the beneficiary’s benefits. A beneficiary may call the MAC to request a copy of the MSN with the correct information. In such cases, the MAC will provide one. 10.3 - A/B MAC (A), (B), (HHH), or DME MAC Instructions for Preparing the MSN (Rev. 1, 10-01-03) PM A-99-48 10.3.1 - Basic Concepts and Approaches (Rev. 3210, Issued: 03-03-15, Effective: 04-16-15. Implementation: 04-16-15) A. Overview The Medicare Summary Notice (MSN) is a printed notification, sent to Medicare beneficiaries enrolled in Original Medicare, that displays data for claims processed during a given reporting period. The MSN lists claim information in a summarized format. It also contains other helpful information for beneficiaries. Each MSN consists of the following four sections: SECTION 1: SUMMARY (PAGE 1) A one-page summary of the beneficiary’s Medicare status and of the claims’ data on the notice. SECTION 2: MAKING THE MOST OF YOUR MEDICARE (PAGE 2) One page with tips for beneficiaries on how to use their MSN, get help with Medicare issues, and learn more about Medicare services. SECTION 3: CLAIMS (PAGE 3 - X) A section, which may extend over multiple pages, listing the beneficiary claims submitted to Medicare over the period of the notice. SECTION 4: DENIALS & APPEALS (LAST PAGE) One page containing details on beneficiaries’ appeals rights and, more generally, on how they can get help with denied claims. Layout and content specifications for these sections begin at §10.3.4. Specifications address the position, formatting, content, and (if applicable) rules for dynamic content in individual subsections of each section. B. Claim Types: The ‘Extended Family’ of MSNs
Medicare claims are processed and paid under a range of different systems. (In addition, different claim types may be processed and printed by separate MACs.) While the overall appearance and format of all MSNs is consistent, different claim types do require some variations in the notice, in both the type of content supplied and the specific language used. This document identifies eight primary claim types in the “extended family” of MSNs: GLOBAL NOTICE: This file version does not include specifications for Part A claims for inpatient mental health care in a psychiatric hospital. The instructions for these claims will be included in a subsequent version. • Part A Inpatient Claims for inpatient hospital services and skilled-nursing facility services. • ‘B of A’ Claims for outpatient services provided by medical facilities; these claims are paid under the Part B program, but their claim data is presented in a format similar to Part A Inpatient claims. • Hospice Claims for hospice care, which are paid for under Part A but require a claim format more similar to Part B claims. • Home Health Claims for home-health services that are paid under Part A or Part B. These MSNs also require a claim format more similar to Part B claims. • Part B, unassigned Claims for Part B medical services from providers that do not accept Medicare assignment; payment for unassigned claims may be made directly to beneficiaries, which affects the format of claims data on the MSN. • DME, assigned Claims for durable medical equipment (DME) and related services from suppliers that accept Medicare assignment. • DME, unassigned Claims for DME from suppliers that do not accept Medicare assignment; payment for unassigned claims may be made directly to beneficiaries, which affects the format of claims data on the MSN. COMBINED MSNs
In some instances, multiple claim types may be combined on a single MSN. This most commonly occurs with Part A Inpatient and ‘B of A’ claims, with Part B assigned and unassigned claims, and with DME assigned and unassigned claims. Instructions related to combined MSNs will be found below in any section or subsection that is affected. PAY MSNs From time to time, beneficiaries may receive an MSN that includes a check, refunding an overpayment made (most often) for Part B services, either assigned or unassigned. Instructions related to Pay MSNs will be found below in any section or subsection that is affected. Instructions for the check cover sheet are located near the rear of this chapter. Instructions for Pay MSN envelopes are located in the Envelopes section. In addition, there are examples of complete Pay MSNs in the Exhibits section. EFFECT OF CLAIM TYPES In the specifications below, layout and content instructions can be assumed to be global - that is, they apply to all MSNs, regardless of what types of claims appear on the notice. However, there are particular sections and subsections of the MSN where the type of claims on the MSN determines not only what specific claim data is printed, but also affects the inclusion of other content and language across the notice. If a given subsection is affected by the claim type(s) on the notice, specifications for that subsection will be split - into global specifications and specifications for each member of the extended family. 10.3.2 - Format Conventions for the MSN (Rev. 3210, Issued: 03-03-15, Effective: 04-16-15. Implementation: 04-16-15) This information describes the overall format conventions for the MSN. MSNs are a combination of fixed and variable length sections, using a range of different typefaces and type styles, as well as a number of static graphic elements. For discussion of the display in specific areas of the notice, see the technical specifications beginning in section 10.3.3. MACs should establish page layout and page breaks as specified by these instructions and exhibits. A. Printing Requirements MSN MACs must follow these instructions: • Generate all MSN forms by a laser printer. • Ensure that the MSN is printed on 8.5 by 11 inch paper, exclusive of perforated marginal pin-feed tabs. • Print duplex.
• Use black ink only on white paper. • Use shading as required by the instructions and exhibits. • Allow for coding necessary for mail sorting equipment (e.g., bar coding, aims marks). • Ensure any MAC’s notations placed on the MSN do not affect the design of the MSN. • Refer to the specifications and exhibits for placement of information on the MSN. B. Page Margins and Layout Use 0.5-inch outer margins on the notice with exceptions when noted in the instructions. Alternate approved margins, 0.75-inch left and 0.25-inch right, may also be used when extra space is needed for bar code placement. The MSN pages use two different column layouts, full page and two-column. Full-page layouts are 7.5 inches or 540 points wide with 0.5-inch margins on each side, as stated above. The Notice title, Foreign Language Footer, Section Title, and Claims section use this layout. This layout may be used on just a portion of a page, with the remainder of the page content split across two columns. Two-column layouts have two separate 259 point columns with a 22 point gutter between, also with 0.5-inch margins on each side. The Summary section, Making the Most of Your Medicare section, Claims definitions, and Appeals section use this layout. In the specifications below, a given subsection may be described as being one-column wide; this means that the subsection’s content runs within one column in a two-column layout. C. Type & Graphic Styles The MSN uses two typefaces, Minion (serif) and CMS Myriad (sans serif) in Opentype format. Minion is a standard system font. The CMS Myriad font is customized for CMS
use; the font file contains additional glyphs to be used in the MSN. (Font files may be requested from CMS, or may be included with Chapter 21 on an enclosed CD.) Type & Graphics Glossary: Alignment: The positioning of text within the page margins. Alignment can be flush left, flush right, justified, or centered. Flush left and flush right are sometimes referred to as left justified and right justified. Baseline: The imaginary line on which the majority of the characters in a typeface rest. Body Text: The paragraphs in a document that make up the bulk of its content. The body text should be set in an appropriate and easy-to-read face, typically at 10- or 12- point size. Glyph: The word glyph is used differently in different contexts. In the context of modern computer operating systems, it is often defined as a shape in a font that is used to represent a character code on screen or paper. The most common example of a glyph is a letter, but the symbols and shapes in a font like ITC Zapf Dingbats are also glyphs. Header: The short lines of emphasized text that introduce detail information in the body text that follows. Also the category of faces that are designed to work best in headline text. Italic: A slanting or script-like version of a face. The upright faces are often referred to as Roman. Leading (pronounced: ledding): The amount of space added between lines of text to make the document legible. The term originally referred to the thin lead spacers that printers used to physically increase space between lines of metal type. Most applications automatically apply standard leading based on the point size of the font. Closer leading fits more text on the page, but decreases legibility. Looser leading spreads text out to fill a page and makes the document easier to read. Leading can also be negative, in which case the lines of text are so close that they overlap or touch. Letterspacing: Adjusting the average distance between letters in a block of text to fit more or less text into the given space or to improve legibility. Kerning allows adjustments between individual letters; letterspacing is applied to a block of text as a whole. Letterspacing is sometimes referred to as tracking or track kerning. Margin: The white spaces around text blocks. Margins typically need to be created on the edges of a page, since most printers can't print to the very edge. White space also makes a document look better and easier to read. Point: A unit of measure in typography. There are approximately 72 points to the inch. A pica is 12 points.
Point Size: The common method of measuring type. The distance from the top of the highest ascender to the bottom of the lowest descender in points. In Europe, type is often measured by the cap-height in millimeters. Rule: A solid or dashed graphic line in documents used to separate the elements of a page. Rules and other graphic devices should be used sparingly, and only for clarifying the function of other elements on the page. Sans Serif: A type face that does not have serifs generally a low-contrast design. Sans serif faces lend a clean, simple appearance to documents. Serif: Small decorative strokes that are added to the end of a letter's main strokes. Serifs improve readability by leading the eye along the line of type. Style: One of the variations in appearance, such as italic and bold, that make up the faces in a type family. In most instances, Myriad is used for headers and for beneficiary-specific and dynamic information. Minion is typically used for instructional body text. MSN MACs should: • Use the exact type point sizes and leading in the specifications. • Use uppercase and lowercase letters, as well as bold printing, throughout the form, except as specifically noted in the specifications. • Not print text in italic type. In instances where italic is typically used, as in document titles, quotes are used instead (e.g., “Medicare & You” handbook). See below for a list of the different type styles used in printing the MSN. The styles described below will be referenced throughout the detailed section and subsection specifications that follow. All elements can be assumed to be printed in 100% black, unless otherwise noted. The naming convention of the different style groups are based on usage. Type Header is abbreviated to TH, Type Body to TB, Graphic style to GR, and Glyph to GL.
TYPE HEADER STYLES Code Name Font Point Size Leading TH 1.1 Notice Title Myriad Bold 25 pt 25 pt TH 1.2 Notice Subtitle Myriad Regular 22 pt 25 pt TH 1.3 Notice Subtitle Alternate Myriad Regular 18 pt 25 pt TH 1.4 Notice Subtitle Alternate 2 Myriad Regular 17 pt 25 pt TH 2 Section Name Myriad Bold 21 pt 22 pt TH 3 Body Header Myriad Bold 14 pt 16 pt TH 4 Claim Date Myriad Bold 16 pt 18 pt TH 5.1 Claim Column Title Myriad Semibold 10 pt 10 pt TH 5.2 Claim Column Maximum Myriad Bold 10 pt 10 pt TYPE BODY STYLES Code Name Font Point Size Leading TB 1.1 Body Text Minion Regular 12 pt 15 pt TB 1.2 Body Highlight Minion Bold 12 pt 15 pt TB 1.3 Alternate Address Text 1 Minion Bold 11 pt 12 pt TB 1.4 Alternate Address Text 2 Minion Bold 10 pt 11 pt TB 2.1 Bene Data Text Myriad Regular 12 pt 15 pt TB 2.2 Bene Data Highlight Myriad Bold 12 pt 15 pt TB 3 Notice Title Tagline Minion Regular 11 pt 25 pt GRAPHIC STYLES AND SPACING D. Glyphs & Static Print Elements There are several locations on the MSN that require the insertion of graphic elements. Code Name Graphic Style Space Before Space After GR 1 Gray Fill 15% tint of black N/A N/A GR 2.1 Black Rule 2 pt black line 0 points 6 points GR 2.2 Black Rule only 2 pt black line N/A N/A GR 3.1 Dotted Rule 1 pt dotted line 7 points 6 points GR 3.2 Dotted Rule 2 1 pt dotted line 0 points 7 points GR 3.3 Dotted Rule 3 1 pt dotted line 5 points 7 points GR 4.1 Space after header No rule 14 points 0 points GR 4.2 Space after icon No rule 10 points 0 points GR 5 Space after text No rule 7 points 0 points GR 6 Space between paragraphs No rule 12 points 0 points GR 7 Appeals Form White fill and 0.5 pt black line all around box N/A N/A GR 8 Space after Notice Title No rule 17 points 0 points
FLASH IMAGE Code Name Location Size Sample GL 1 HHS Seal Page 1 72 pt x 72 pt GL 2 Foreign-Language Footer Page 1 540 pt x 27 pt See section 10.3.3.J GL 3 Check logo Pay MSN 540 pt x 27 pt See section 10.3.9.C GL 4 Notice Title, Part A Pay MSN 540 pt x 27 pt See section 10.3.9.D GL 5 Notice Title, Part B Pay MSN 540 pt x 27 pt See section 10.3.9.D GL 6 Notice Title, Part A and Part B Pay MSN 540 pt x 27 pt See section 10.3.9.D GL 7 HHS Seal for envelope Envelope 57.5 pt x 57.5 pt GL 8 Envelope Liner Envelope See section 10.3.10.D GL 9 RRB Logo Page 1 of RRB Part B MSNs 70 pt x 70 pt
GLYPHS Smaller icons used in headers can be found in CMS Myriad font file as glyphs. Code Name Location Size Character Code Sample GL 9 Check This Notice Page 2 15 pt x 15 pt GL 10 Report Fraud Page 2 15 pt x 15 pt GL 11 Get Help Page 2 15 pt x 15 pt GL 12 Benefit Period Page 2 15 pt x 15 pt GL 13 Preventive Services Page 2 15 pt x 15 pt GL 14 Messages from Medicare Page 2 15 pt x 15 pt GL 15 Claims Continued Arrow Claims N/A E. Language & Style Conventions The MSN generally follows CMS conventions for style and language use. One MSN- specific convention is noted below: facility vs. provider vs. supplier When describing the provider of the claimed services on an MSN, different terms are used for the different ‘extended family’ members: Part A Inpatient and ‘B of A’ use “facility,” Part B (assigned and unassigned) use “provider,” and DME notices (assigned and unassigned) use “supplier.” F. Organizing Principles for Specifications The specifications that follow can be assumed to apply globally; when specifications vary by extended family member, the specifications will indicate which instructions apply globally and which relate to a particular member or members of the extended family. The specifications are organized into chunks that relate to the individual subsections of the notice. Each unit of specifications will typically contain: POSITION • Instructions relating to the position of the subsection and its elements. The position coordinates are based on top and left edge of margin set as (0˝, 0˝). Adjust measurement according to margins used. • Dimensions of content area and spacing between subsections. • Specifications per section, listed by page position: top, left column, then right column.
FORMATTING
• All figures are style and layout examples. Any magenta guides are for layout
reference only and are not to be printed. Refer to exhibits for accurate printed
examples.
• Graphic example of subsection with type formats, graphic style and spacing used,
and the content to which those formats are applied.
• Line by line code containing type, graphic, and spacing styles.
DYNAMIC RULES
• Description of any dynamically generated content within the section, and what
rules should be applied to generate the content.
CONTENT
• Language and other specific content that should appear.
• General specifications are presented in Roman text. Type formats are indicated by
bracketed codes (e.g., [TH 1.1]). Content that should be replicated on the MSN is
presented in italic type; dynamic elements within the content are surrounded by
curly brackets, {like this}.
In addition to figures for each subsection, exhibits are available for full MSNs for the
base design family and worst-case scenarios. Reference will be made to corresponding
files as needed.
10.3.3 - Specifications for Section 1: Summary (Page 1)
(Rev. 11510, Issued: 07-28-22, Effective: 01-01-23, Implementation: 01-03-23)
A. Notice Title
This section names the notice, specifies the function of the notice and the Medicare
program under which the notice’s claims are paid, and identifies the Federal agencies
responsible for generating the notice.
GLOBAL SPECIFICATIONS
POSITION
This subsection contains information of a fixed size. It does not vary in overall width or
length.The content area begins (0˝, 0˝), and is full page or 540 points in width, 72 points in height. The Department of Health & Human Services seal, a flash image, is 72 points by 72 points. Indent 9 points from the seal to start the three text elements. MACs are not to change the format of the Notice Title subsection in order to use double window envelopes. FORMATTING [GL 1] DHHS Seal [TH 1.1] notice title [TH 1.2] notice subtitle, indicating to which Medicare program the notice relates [TB 3] notice descriptive tagline NOTE: Pagination specification on next subsection NOTE: Use [TH 1.3] or [TH1.4] instead of [TH 1.2] for combined subtitle to fit in one line. NOTE: Use [TH 1.4] only if using [TH 1.3] for combined subtitle will not fit in one line. DYNAMIC RULES The notice subtitle is dynamically generated based on which type(s) of claims are present on the MSN: • Only claims paid by the Part A program; • Part B, ‘B of A’, or DME claims - all of which are paid by the Part B program; or • A combination of Part A Inpatient and ‘B of A’ claims that are paid by both Part A and Part B.
PART A INPATIENT, HOSPICE, AND HOME HEALTH (A) SPECIFICATIONS CONTENT Notices with only claims paid by the Part A program should have text content as follows: Medicare Summary Notice for Part A (Hospital Insurance) The Official Summary of Your Medicare Claims from the Centers for Medicare & Medicaid Services PART B (ASSIGNED & UNASSIGNED), HOME HEALTH (B), ‘B OF A’, AND DME SPECIFICATIONS CONTENT Notices with only claims paid by the Part B program should have text content as follows: Medicare Summary Notice for Part B (Medical Insurance) The Official Summary of Your Medicare Claims from the Centers for Medicare & Medicaid Services COMBINED PART A INPATIENT AND ‘B OF A’ SPECIFICATIONS CONTENT Notices that include both claims paid by the Part A program and also claims paid by the Part B programs - as on notices that have both inpatient hospital claims and outpatient ‘B of A’ claims - should have text content as follows: Medicare Summary Notice for Part A (Hospital Insurance) and Part B (Medical Insurance) The Official Summary of Your Medicare Claims from the Centers for Medicare & Medicaid Services B. Pagination The page number indicator, in the format Page 1 of #, must include the dynamically generated total page count for the notice in the second numeric position. Refer to specimen on section A for type style and placement relative to Notice title. NOTE: This specification is for pagination on page 1 only. See section 10.3.4 for pagination included on page header for other pages. POSITION
This subsection contains information of a fixed size. It does not vary in overall height but may vary in width depending on total page count. The content area begins (0˝, 6.75˝), right aligned from right margin. It is 90 points in width, 11 points in height. FORMATTING [TB 2.1] all text, right aligned C. Recipient Address POSITION This subsection contains information of a variable size. The content area begins (0˝, 1.35˝) with 32 point indent from left margin. It is 1-column or 259 points in width with variable height, from 3 to 6 lines of text, not to exceed 82 points at 6 lines. The name and address information is listed with 9-point clearance around the address when inserted into window envelope, to meet U.S. Postal Service regulations. For specifications on window size and position, see section 10.3.10. The position may vary for envelope to align with the recipient address of the inserted MSN. Depending on the alignment, the address field of the printed MSN may be adjusted for ideal positioning. [ The below figure is new.]
FORMATTING
[TB 1.1] all text, all caps
NOTE: MACs may also use a smaller font size [TB 1.3] or [TB 1.4] if needed.
DYNAMIC RULES
All of the content in this subsection is dynamically generated.
At minimum, the beneficiary name and one- or two-line mailing address should be
printed. The name should be printed with the given name first, followed by any middle
initial(s), the family name, then any suffixes (e.g., Jr.)
If applicable, when the beneficiary’s primary residence is a healthcare facility, a facility
name may be appended above the beneficiary’s name.
As necessary, a second name (the beneficiary’s legal representative) may be added above
the beneficiary’s name, followed by “for”. The name should be printed in bold with the
given name first, followed by any middle initial(s), the family name, then any suffixes
(e.g., Jr.)
In the case that a legal representative is indicated, the designated recipient’s mailing
address (if different from the beneficiary’s address) should be used instead of the
beneficiary’s address.
The hierarchy of address should be as follows:
• Legal representative
• Beneficiary’s temporary address
• Beneficiary’s permanent address
CONTENT
{BENEFICIARY’S GIVEN NAME}{BENEFICIARY’S MIDDLE
INITIAL}{BENEFICIARY’S FAMILY NAME}{BENEFICIARY’S SUFFIX}
{PERMANENT STREET ADDRESS}
{SECOND LINE OF STREET ADDRESS}
{CITY}, {STATE ABREVIATION} {ZIP+4}Or
{BENEFICIARY’S GIVEN NAME}{BENEFICIARY’S MIDDLE
INITIAL}{BENEFICIARY’S FAMILY NAME}{BENEFICIARY’S SUFFIX}
{TEMPORARY ADDRESS FACILITY NAME OR STREET ADDRESS}
{SECOND LINE OF STREET ADDRESS}
{CITY}, {STATE ABREVIATION} {ZIP+4}
Or
{LEGAL REPRESENTATIVE’S GIVEN NAME}{LEGAL REPRESENTATIVE’S
MIDDLE INITIALS}{LEGAL REPRESENTATIVE’S FAMILY NAME}{LEGAL
REPRESENTATIVE’S SUFFIX} FOR
{BENEFICIARY’S GIVEN NAME}{BENEFICIARY’S MIDDLE
INITIAL}{BENEFICIARY’S FAMILY NAME}{BENEFICIARY’S SUFFIX}
{LEGAL REPRESENTATIVE’S STREET ADDRESS}
{SECOND LINE OF STREET ADDRESS}
{CITY}, {STATE ABREVIATION} {ZIP+4}
NOTE: Comma between City and State is optional, to follow current practice.
D. Notice Details
This subsection provides a summary of whom the notice is for and what time period it
covers.
POSITION
This subsection has a fixed size and position.
The subsection is printed on a gray highlight box. The gray area begins (0˝, 2.75˝). It is
one-column or 259 points in width and 108 points in height.
Indent in 8 points all around to begin content area.
The three lines of body content are organized into static and dynamic text. Static text is
in regular text, without changing content. Indent 133 points in from left margin to start
dynamic text (e.g., beneficiary’s Medicare number) in bold.FORMATTING [GR 1] gray background [TH 3] notice details header [GR 4.1] spacing after header [GR 3.1] dotted rule [TB 2.1] static body content [TB 2.2] dynamic body content [GR 3.1] dotted rule [TB 2.1] static body content [TB 2.2] dynamic body content [GR 3.1] dotted rule [TB 2.1] static body content [TB 2.2] dynamic body content DYNAMIC RULES This subsection is comprised of four lines; each line has both static and dynamic content. Notice for… The first line has the static text “Notice for” followed by the beneficiary’s given and family names. Note that for space purposes the middle initial(s) and suffixes should not be included here. Medicare Number The second line has a static title and the beneficiary’s Medicare number.
When possible, the number should be broken by dashes in the format (e.g., 1EG4-TE5-
MK72).
Date of This Notice
The third line has a static title and the date that the notice was printed. The date is listed
with a spelled-out month, numeric day, and complete numeric year (e.g., October 15,
2021).
Claims Processed…
On a typical MSN, the fourth line has a static title, “Claims Processed Between” and
dates that represent the start and end dates of the complete claim-processing period. The
first date printed should correspond to the first day of the period that was reviewed for
claims prior to the generation of the notice. The final date printed should reflect the final
day that was reviewed for claims prior to the printing of the notice. This period typically
spans an entire 90-day period prior to the printing of the notice. (Note that this is not the
same as the processing dates of the first- and last-processed claims on the notice, which
may cover a much shorter period.)
The dates are listed with a spelled-out month, numeric day, and complete numeric year
(e.g., October 15, 2021) and are separated by an en-dash (not a hyphen); insert spaces to
each side of the en-dash. If both the first and last date are within the same calendar year,
drop the year from the first date (e.g., October 15 - November 3, 2021). If the dates are
in different calendar years, keep the year in both dates (e.g., October 15, 2021 - January
3, 2022).
NOTE: When printing a Pay MSN or other MSN with a single processing date, replace
static text “Claims Processed Between” with the label “Claims Processed”; on an MSN of
this kind, only the single processing date should be listed, following the formatting
conventions described above.
CONTENT
Notice for {Beneficiary Given Name}{Beneficiary Family Name}
Medicare Number {XXXX-XXX-MK72}
Date of This Notice {Month DD, YYYY}
Claims Processed {Month DD, YYYY} -
Between {Month DD, YYYY}
Or, if the notice is a Pay MSN or an MSN with a single processing date, use the
following:
Notice for {Beneficiary Given Name}{Beneficiary Family Name}
Medicare Number {XXXX-XXX-MK72}
Date of This Notice {Month DD, YYYY}Claims Processed {Month DD, YYYY}
10.3.4 - Specifications for Header for Other Pages
(Rev. 2522, Issued: 08-21-12, Effective: 07-01-12 (Analysis and Design) 10-01-12
(Final Design Testing) 01-03-13(Final Implementation), Implementation: 07-01-12
(Analysis and Design) 10-01-12 (Final Design Testing) 01-03-13(Final
Implementation)
This element repeats at the top of every page of the MSN, except for the first page. It
contains the beneficiary’s name, a notification, and page numbering.
POSITION
This subsection is of a fixed size. It does not vary in overall width or length.
It begins (0˝, 0˝) and is full-page or 540 points in width.
The first content unit, the beneficiary’s name, is flush left. The second content unit,
containing the notification text and page numbering, is flush right.
FORMATTING
[TB 2.2] beneficiary name
[TB 2.2] “This Is Not a Bill”, all caps, right aligned
[TB 2.1] ”|”, then page number, right aligned
DYNAMIC RULES
This section contains two dynamic elements, the beneficiary’s name and the page
numbering.
The beneficiary’s name should be printed with the given name first, followed by any
middle initial(s), the family name, then any suffixes (e.g., Jr.)
The page number indicator, in the format {Page # of #}, must include the number of the
page on which the element appears and, in the second numeric position, the total page
count for the notice.
CONTENT{Beneficiary’s Given Name}{Beneficiary’s Middle Initials}{Beneficiary’s Family
Name}{Beneficiary’s Suffix}
THIS IS NOT A BILL | {Page # of #}
10.3.5 - Specifications for Section 2: Making the Most of Your Medicare
(Page 2)
(Rev. 11509, Issued: 07-28-22, Effective: 01-01-23 Implementation: 01-03-23)
A. Section Title
POSITION
This subsection contains information of a fixed size. It does not vary in overall width or
length.
The content area begins (0˝, 5˝), 7 points from the baseline of the Headers for Other
Pages subsection. It is full-page or 540 points in width and 24 points in height.
FORMATTING
[GR 2.1] black rule
[TH 2] section name
DYNAMIC RULES
N/A - this section is static.
CONTENT
Making the Most of Your Medicare
B. How to Check This Notice
Global Specifications
POSITION
This subsection contains information of varying size per MSN type. It does not vary in
overall width or length per type.
The content area begins (0˝, 0.94˝), 28 points from the baseline of the Section Title
subsection. It is one-column or 259 points in width and varies in height depending on the
MSN type. Content is static per type.Indent 8 points from the top, left, and right, and 12 points at bottom to begin content area. FORMATTING [GL 9] glyph [TH 3] subsection header, center vertically to glyph [GR 4.2] space after glyph [TB 1.2] first sentence of each paragraph [TB 1.1] remaining text in each paragraph [GR 6] space between paragraph [TB 1.2] first sentence of each paragraph [TB 1.1] remaining text in each paragraph [GR 6] space between paragraph [TB 1.2] first sentence of each paragraph [TB 1.1] remaining text in each paragraph DYNAMIC RULES The body-text content varies depending on which member of the extended family the MSN belongs to - see the content specifications below. PART A INPATIENT AND ‘B OF A’, SPECIFICATIONS CONTENT How to Check This Notice Do you recognize the name of each facility? Check the dates. Did you get the claims listed? Do they match those listed on your receipts and bills? If you already paid the bill, did you pay the right amount? Check the maximum you may be billed. See if the claim was sent to your Medicare supplement insurance (Medigap) plan or other insurer. That plan may pay your share.
HOSPICE AND HOME HEALTH SPECIFICATIONS CONTENT How to Check This Notice Do you recognize the name of each doctor or provider? Check the dates. Did you have a visit or service that day? Did you get the services listed? Do they match those listed on your receipts and bills? If you already paid the bill, did you pay the right amount? Check the maximum you may be billed. See if the claim was sent to your Medicare supplement insurance (Medigap) plan or other insurer. That plan may pay your share. PART B (ASSIGNED AND UNASSIGNED) SPECIFICATIONS CONTENT How to Check This Notice Do you recognize the name of each doctor or provider? Check the dates. Did you have an appointment that day? Did you get the services listed? Do they match those listed on your receipts and bills? If you already paid the bill, did you pay the right amount? Check the maximum you may be billed. See if the claim was sent to your Medicare supplement insurance (Medigap) plan or other insurer. That plan may pay your share. DME (ASSIGNED AND UNASSIGNED) SPECIFICATIONS CONTENT How to Check this Notice Do you recognize the name of each supplier? Check the dates. Did you make a purchase that day? Did you get the items/services listed? Do they match those listed on your receipts and bills? If you already paid the bill, did you pay the right amount? Check the maximum you may be billed. See if the claim was sent to your Medicare supplement insurance (Medigap) plan or other insurer. That plan may pay your share. C. How to Report Fraud Global Specifications POSITION This subsection is fixed in width and varies in length depending on content, however the position is dynamic.
The content area begins 19 points from the baseline of the How to Check This Notice subsection. It is one-column or 259 points in width. FORMATTING [GR 2.1] black rule [GL 10] glyph [TH 3] subsection header, center vertically to glyph [GR 4.2] space after glyph [TB 1.1] body text [GR 6] space between paragraph [TB 1.1] body text [GR 6] space between paragraph [TB 1.2] first sentence highlight [TB 1.1] body text DYNAMIC RULES Body-text content in the first paragraph varies depending on which member of the extended family the MSN belongs to - see the content specifications below. The third and final paragraph of this section contains a fraud-specific message from CMS. The message must be a maximum 185 characters long (inclusive of spaces). The current fraud-specific message can be found on the CMS website: http://www.cms.gov/Medicare/Medicare-General- Information/MSN/index.html?redirect=/MSN/02_MSNMessages.asp PART A INPATIENT AND ‘B OF A’, SPECIFICATIONS CONTENT How to Report Fraud
If you think a facility or business is involved in fraud, call us at 1-800-MEDICARE (1-
800-633- 4227).
Some examples of fraud include offers for free medical services or billing you for
Medicare services you didn’t get. If we determine that your tip led to uncovering fraud,
you may qualify for a reward.
{CMS fraud message of 185 characters (four lines of text) The first sentence may be
bold, while the remaining text is roman, with occasional bits, such as monetary figures
or important words, highlighted in bold.}
PART B (ASSIGNED AND UNASSIGNED), HOSPICE, AND HOME HEALTH
SPECIFICATIONS
CONTENT
How to Report Fraud
If you think a provider or business is involved in fraud, call us at 1-800-MEDICARE (1-
800-633- 4227).
Some examples of fraud include offers for free medical services or billing you for
Medicare services you didn’t get. If we determine that your tip led to uncovering fraud,
you may qualify for a reward.
{CMS fraud message of 185 characters (four lines of text) The first sentence may be
bold, while the remaining text is roman, with occasional bits, such as monetary figures
or important words, highlighted in bold.}
DME (ASSIGNED AND UNASSIGNED) SPECIFICATIONS
CONTENT
How to Report Fraud
If you think a supplier or business is involved in fraud, call us at 1-800-MEDICARE (1-
800-633- 4227).
Some examples of fraud include offers for free medical services or billing you for
Medicare services you didn’t get. If we determine that your tip led to uncovering fraud,
you may qualify for a reward.
{CMS fraud message of 185 characters (four lines of text) The first sentence may be
bold, while the remaining text is roman, with occasional bits, such as monetary figures
or important words, highlighted in bold.}
D. How to Get Help with Your QuestionsGLOBAL SPECIFICATIONS POSITION This subsection contains information of a fixed size. It does not vary in overall width or length. This subsection begins 19 points below the How to Report Fraud subsection. It is one- column or 259 points in width and 142 points in height. FORMATTING [GR 2.1] black rule [GL 11] glyph [TH 3] subsection header, center vertically to glyph [GR 4.2] space after glyph [TB 1.2] phone number [TB 1.1] body text [GR 6] space between paragraph [TB 1.2] TTY phone number [TB 1.1] body text [GR 6] space between paragraph [TB 1.1] body text [TB 1.2] SHIP phone number highlight DYNAMIC RULES This subsection contains three pieces of dynamic content: language in the first paragraph that’s variable by extended-family member; a MAC ID number; and the SHIP phone number. Body-text content in the first paragraph varies depending on which member of the extended family the MSN belongs to - see the content specifications below.
The first paragraph also contains the printing MAC’s ID number, in order to assist in
tracking and routing beneficiary calls to the Medicare call center. This ID number is
referred to on the notice as a “customer-service code.”
The final paragraph should contain the primary phone number for the State Health
Insurance Office, corresponding to the state listed in the notice mailing address in Section
1. The phone numbers for the SHIP offices can be found on the CMS website:
http://www.medicare.gov/contacts/organization-search-criteria.aspx.
NOTE: If the mailing address is that of the legal representative and the beneficiary’s
address indicates that the beneficiary lives outside of the 50 U.S. states and U.S.
territories, then the final paragraph should be suppressed.
PART A INPATIENT, HOSPICE, HOME HEALTH, AND ‘B OF A’, SPECIFICATIONS
CONTENT
How to Get Help with Your Questions
1-800-MEDICARE (1-800-633-4227)
Ask for “hospital services” Your customer-service code is {5-DIGIT A/B MAC (A) ID
CODE}.
TTY 1-877-486-2048 (for hearing impaired)
Contact your State Health Insurance Program (SHIP) for free, local health insurance
counseling. Call {10-DIGIT PHONE NUMBER FOR SHIP IN RECIPIENT’S STATE
OF RESIDENCE}.
Or, if the MSN mailing address is outside the 50 states:
How to Get Help with Your Questions
1-800-MEDICARE (1-800-633-4227)
Ask for “hospital services.” Your customer-service code is {5-DIGIT A/B MAC (A) ID
CODE}.
TTY 1-877-486-2048 (for hearing impaired)
PART B (ASSIGNED AND UNASSIGNED) SPECIFICATIONS
CONTENT
How to Get Help with Your Questions
1-800-MEDICARE (1-800-633-4227)Ask for “doctors services.” Your customer-service code is {5-DIGIT A/B MAC (B) ID
CODE}.
TTY 1-877-486-2048 (for hearing impaired)
Contact your State Health Insurance Program (SHIP) for free, local health insurance
counseling. Call {10-DIGIT PHONE NUMBER FOR SHIP IN RECIPIENT’S STATE
OF RESIDENCE}.
Or, if the MSN mailing address is outside the 50 states:
How to Get Help with Your Questions
1-800-MEDICARE (1-800-633-4227)
Ask for “doctors services.” Your customer-service code is {5-DIGIT A/B MAC (B) ID
CODE}.
TTY 1-877-486-2048 (for hearing impaired)
DME (ASSIGNED AND UNASSIGNED) SPECIFICATIONS
CONTENT
How to Get Help with Your Questions
1-800-MEDICARE (1-800-633-4227)
Ask for “medical supplies.” Your customer-service code is {5-DIGIT DME MAC ID
CODE}.
TTY 1-877-486-2048 (for hearing impaired)
Contact your State Health Insurance Program (SHIP) for free, local health insurance
counseling. Call {10-DIGIT PHONE NUMBER FOR SHIP IN RECIPIENT’S STATE
OF RESIDENCE}.
Or, if the beneficiary’s pricing state is outside the 50 U.S. states and U.S. territories:
How to Get Help with Your Questions
1-800-MEDICARE (1-800-633-4227)
Ask for “medical supplies.” Your customer-service code is {5-DIGIT DME MAC ID
CODE}.
TTY 1-877-486-2048 (for hearing impaired)
E. Your Benefit PeriodsThis subsection is only for Part A Inpatient MSNs. It can also be included in combined Part A Inpatient and ‘B of A’ MSNs. It should be suppressed for Hospice, Home Health, Part B (assigned and unassigned), and DME (assigned and unassigned). The Your Benefit Periods subsection may contain up to three dynamically generated content units, providing beneficiary-specific information related to inpatient hospital benefit days, inpatient lifetime reserve days, inpatient mental health care in a psychiatric hospital limit, and skilled nursing facility (SNF) benefit days. Language variations exist to describe whether a beneficiary has used all their benefit days for a given type of claim period, or if benefit days remain. See Exhibit 2.3 for examples of different scenarios regarding benefit periods. POSITION This subsection begins (3.9˝, 0.94˝). This should top align with the How to Check This Notice subsection on the left column. It is one-column or 259 points in width with a variable height, dependent on dynamic content. FORMATTING
[GR 2.1] black rule
[GL 12] glyph [TH 3] subsection header, center vertically to glyph
[GR 4.2] space after glyph
[TB 1.1] body text of intro paragraph [TB 1.2] text in bold
[GR 3.1] dotted rule
[TB 2.2] headers for benefit period types [TB 1.1] beneficiary-specific dynamic data
within benefit-period info
[GR 3.1] dotted rule
[TB 2.2] headers for benefit period types [TB 1.1] beneficiary-specific dynamic data
within benefit-period info
[GR 3.1] dotted rule
[TB 1.2] final paragraph
INPATIENT HOSPITAL DAYS
Content in the beneficiary-specific portion of this subsection is subject to the following
variations:
• If a claim on the notice is for an inpatient hospital stay, and
• The benefit period associated with the claim was still active on the notice date of
the MSN - because fewer than 60 days had passed between the last claimed date
of stay in the benefit period and the notice date - then this subsection should list
how many covered benefit days remain in the benefit period; or
• The benefit period associated with the claim is closed - because more than 60
days had passed since the last claimed date of stay and the notice date - then this
subsection should indicate that the benefit period has ended.
• There is no benefit period associated with the claim because it was rejected,
therefore no benefit days were used.
The possible dynamic statements for inpatient hospital days are as follows:
You have {#} out of 90 covered benefit days remaining for the benefit period that
began {Month DD, YYYY}.
or
You have used all of your 90 covered benefit days for the benefit period that began
{Month DD, YYYY}.
or
The benefit periods for all claims on this notice have ended.or
You didn’t have an active benefit period.
LIFETIME RESERVE DAYS
Content in the beneficiary-specific portion of this subsection is subject to the following
variations:
• If a claim on the notice is for an inpatient hospital stay and all inpatient hospital
benefit days for the benefit period have been exhausted, and all or a portion of the
claimed days have been paid using inpatient lifetime reserve days, and
• The beneficiary still has some number of inpatient lifetime reserve days available,
then this subsection should list the remaining inpatient lifetime reserve days the
beneficiary had on the date of the notice; or
• The beneficiary had exhausted all of their inpatient lifetime reserve days, then this
subsection should indicate that all inpatient lifetime reserve days have been used.
• The beneficiary did not use any inpatient lifetime reserve days because the claim
was rejected.
The possible dynamic statements for inpatient lifetime reserve benefit days are as
follows:
You have {#} out of 60 lifetime reserve days remaining.
or
You have used all of your 60 lifetime reserve days.
or
You didn’t have an active benefit period.
INPATIENT MENTAL HEALTH DAYS
Content in the beneficiary-specific portion of this subsection is subject to the following
variations:
• If a claim on the notice is for an inpatient mental health care in a psychiatric
hospital stay, and• The beneficiary still has some number of lifetime mental health care days
available, then this subsection should list the remaining lifetime mental health
care days the beneficiary had on the date of the notice; or
• The beneficiary had exhausted all of their lifetime mental health care days, then
this subsection should indicate that all lifetime mental health care days have been
used.
• The beneficiary did not use any mental health care days because the claim was
rejected.
The possible dynamic statements for inpatient lifetime reserve benefit days are as
follows:
You have {#} out of 190 mental health care days remaining.
or
You have used all of your 190 mental health care reserve days.
or
You didn’t have an active benefit period.
SKILLED NURSING FACILITY DAYS
Content in the beneficiary-specific portion of this subsection is subject to the following
variations:
• If a claim on the notice is for a skilled nursing facility (SNF) stay, and
• The benefit period associated with the claim was still active on the notice date of
the MSN - because fewer than 60 days had passed between the last claimed date
of stay in the benefit period and the notice date - then this subsection should list
how many covered benefit days remain in the benefit period; or
• The benefit period associated with the claim is closed - because more than 60
days had passed since the last claimed date of stay and the notice date - then this
subsection should indicate that the SNF benefit period has ended.
• There is no benefit period associated with the claim because it was rejected,
therefore no benefit days were used.
The possible dynamic statements for skilled nursing facility hospital days are as follows:You have {#} out of 100 covered benefit days remaining for the benefit period that
began {Month DD, YYYY}.
or
You have used all of your 100 covered benefit days for the benefit period that began
{Month DD, YYYY}.
or
The benefit periods for all claims on this notice have ended.
or
You didn’t have an active benefit period.
DYNAMIC RULES
In an open inpatient hospital or skilled nursing facility benefit period, the number of
remaining covered/reserve days should reflect the number of days that remained on the
notice date. If the beneficiary had no remaining benefit days on that date, but the period
was still open, then the second inpatient/SNF statement above should be used, indicating
that all benefit days have been used for the period beginning on the stated date.
Only one active benefit period related to the claims listed on the statement should be
printed. If there are any additional claims that pertain to another benefit period, suppress
the status.
If claims on the notice use any combination of inpatient hospital days, inpatient lifetime
reserve days, inpatient mental health care days or skilled nursing facility (SNF) days,
then all of the applicable statements, as described above, should be included in this
subsection.
If claims did not use lifetime reserve days or inpatient mental health care days, suppress
this section and list skilled nursing facility benefit period immediately after inpatient
hospital.
CONTENT
Static content, and sample dynamic content, is as follows:
Your Benefit Periods
Your hospital and skilled nursing facility (SNF) stays are measured in benefit days
and benefit periods. Every day that you spend in a hospital or SNF counts toward
the benefit days in that benefit period. A benefit period begins the day you firstreceive inpatient hospital services or, in certain circumstances, SNF services, and
ends when you haven’t received any inpatient care in a hospital or inpatient skilled
care in a SNF for 60 days in a row.
Inpatient Hospital: You have {#} out of 90 covered benefit days remaining for the
benefit period that began {Month DD, YYYY}.
Inpatient Lifetime Reserve: You have {#} out of 60 lifetime reserve days
remaining.
Inpatient Mental Health: You have {#} out of 190 mental health care days
remaining.
Skilled Nursing Facility: You have {#} out of 100 covered benefit days remaining
for the benefit period that began {Month DD, YYYY}.
See your “Medicare & You” handbook for more information on benefit periods.
F. Medicare Preventive Services
This subsection is only for Part B assigned and unassigned MSNs. It should be
suppressed on all other types including Part A Inpatient, Hospice, Home Health, ‘B of A’,
and DME. For Part A Inpatient claims, this subsection should be replaced by the Your
Benefit Periods subsection, described above.
POSITION
This subsection contains information of a fixed size. It does not vary in overall width or
length.
It begins (3.9˝, 0.94˝). This should top align with the How to Check This Notice
subsection on the left column. It is one-column or 259 points in width and 139 points in
height.FORMATTING [GR 2.1] black rule [GL 14] glyph [TH 3] subsection header, center vertically to glyph [GR 4.2] space after glyph [TB 1.1] body text of intro paragraph [GR 6] space between paragraph [TB 1.1] body text of bulleted paragraph DYNAMIC RULES This section should be printed only on Part B assigned and unassigned notices. The content of the section is completely static. CONTENT Medicare Preventive Services Medicare covers many free or low-cost exams and screenings to help you stay healthy. For more information about preventive services: • Talk to your doctor. • Look at your “Medicare & You” handbook for a complete list. • Create an account on Medicare.gov. G. Your Messages from Medicare POSITION The position of this subsection varies depending on the extended family member: On Part A Inpatient and combined MSNs, it follows the Your Benefit Periods subsection, positioned 19 points from the baseline. On Part B assigned and unassigned MSNs, it follows the Medicare Preventive Services subsection, with 19 points of space from the baseline. On Hospice, Home Health (A) and (B), ‘B of A’, and DME MSNs, it has a
fixed start location at (3.9˝, 0.94˝), and is top aligned with the How to Check This Notice subsection. In all cases, it is one-column or 259 points in width with variable height from the dynamic content, depending on the length of the CMS messages. FORMATTING [GR 2.1] black rule [GL 9] glyph [TH 3] subsection header, center vertically to glyph [GR 4.2] space after glyph [TB 1.2] first sentence [TB 1.1] body text [GR 6] space between paragraph [TB 1.2] first sentence [TB 1.1] body text [GR 6] space between paragraph [TB 1.2] first sentence [TB 1.1] body text [GR 6] space between paragraph [TB 1.2] first sentence [TB 1.1] body text DYNAMIC RULES This subsection can accommodate up to four messages from CMS. First and second messages must be no longer than 200 characters (inclusive of spaces) and third and fourth messages must be no longer than 250 characters (inclusive of spaces).
Current messages for this subsection, previously known as General Information Messages from Medicare, can be found on the CMS website: http://www.cms.gov/Medicare/Medicare-General-Information/MSN/index.html. The first sentence, or the phrase up to the punctuation, will be bolded depending on the message. Specific detail on where to bold will be provided by the CR of the variable messages. 10.3.6 - Specifications for Section 3: Claims (Rev. 12712; Issued:07-11-24; Effective:01-01-25; Implementation: 01-06-25) A. Section Title POSITION This subsection contains information of a fixed size. It is fixed in width but may vary in overall length. The content area begins (0˝, 0.22˝), 7 points from the baseline of the content described above under the Headers for Other Pages subsection. It is full-page or 540 points in width and variable in height. FORMATTING [GR 2.1] black rule [TH 2] section header DYNAMIC RULES The language in this section varies for different members of the extended family of MSNs. See the specific content specifications below for details. When there is a combined MSN for Part A, order the claims as follows: • Part A Inpatient
• ‘B of A’ • Home Health • Hospice When there is a combined MSN for Part B or DME, order the claims as follows: • Assigned • Unassigned PART A INPATIENT SPECIFICATIONS CONTENT Your Inpatient Claims for Part A (Hospital Insurance) HOSPICE SPECIFICATIONS CONTENT Your Hospice Claims for Part A (Hospital Insurance) HOME HEALTH SPECIFICATIONS CONTENT Your Home Health Claims for Part A (Hospital Insurance) PART B ASSIGNED AND DME ASSIGNED SPECIFICATIONS CONTENT Your Claims for Part B (Medical Insurance)
PART B UNASSIGNED AND DME UNASSIGNED SPECIFICATIONS CONTENT Your Unassigned Claims for Part B (Medical Insurance) ‘B OF A’ SPECIFICATIONS CONTENT Your Outpatient Claims for Part B (Medical Insurance) B. Definitions of Columns GLOBAL SPECIFICATIONS POSITION The subsection usually begins (0˝, 0.94˝) or 28 points from the baseline of the Section Title subsection. The content area is full-page or 540 points in width but is divided into two columns, each column 259 points in width with 22 point gutter in between. The height is variable, depending on the length of the content, which is determined by the member of the extended family to which the MSN belongs. The left column should always be longer than the right column. If a definition is split between the columns, there should be at least two lines on both left and right columns.
FORMATTING [TB 1.1] first paragraph and body text of subsequent paragraphs [GR 6] space between paragraph [TH 3] column-definition title [GR 6] space between paragraph [TB 1.2] definition terms, through colon [TB 1.1] definition NOTE: The column header is bolded with the rest of the type usually in regular Roman text. There are a few instances where there may be additional bolded words within the body text. DYNAMIC RULES The language in this section differs for each member of the extended family of MSNs. See the specific content specifications below for details. PART A INPATIENT SPECIFICATIONS CONTENT
Part A Inpatient Hospital Insurance helps pay for inpatient hospital care, inpatient care in a skilled nursing facility following a hospital stay, home health care, and hospice care. Definitions of Columns Benefit Days Used: The number of covered benefit days you used during each hospital and/or skilled nursing facility stay. (See page 2 for more information and a summary of your benefit periods.) Claim Approved?: This column tells you if Medicare covered the inpatient stay. Non-Covered Charges: This is the amount Medicare didn’t pay. Amount Medicare Paid: This is the amount Medicare paid your inpatient facility. Maximum You May Be Billed: The amount you may be billed for Part A services can include a deductible, coinsurance based on your benefit days used, and other charges. For more information about Medicare Part A coverage, see your “Medicare & You” handbook. HOSPICE SPECIFICATIONS CONTENT Part A Hospital Insurance helps pay for inpatient hospital care, inpatient care in a skilled nursing facility following a hospital stay, home health care, and hospice care. Definitions of Columns Service Approved?: This column tells you if Medicare covered the hospice service. Amount Provider Charged: This is your provider’s fee for this service.
Medicare-Approved Amount: This is the amount a provider can be paid for a Medicare service. It may be less than the actual amount the provider charged. Your provider has agreed to accept this amount as full payment for covered services. Medicare usually pays 80% of the Medicare-approved amount. Amount Medicare Paid: This is the amount Medicare paid the provider. This is usually 80% of the Medicare-approved amount. Maximum You May Be Billed: This is the total amount the provider is allowed to bill you. This is usually $0, but can include copayments for outpatient prescription drugs, as well as 5% of the Medicare- approved amount for inpatient respite care. If you have Medicare Supplement Insurance (Medigap policy) or other insurance, it may pay all or part of this amount. HOME HEALTH SPECIFICATIONS CONTENT Part A Hospital Insurance helps pay for inpatient hospital care, inpatient care in a skilled nursing facility following a hospital stay, home health care, and hospice care. Definitions of Columns Service Approved?: This column tells you if Medicare covered the home health service. Amount Provider Charged: This is your provider’s fee for this service. Medicare-Approved Amount: This is the amount a provider can be paid for a Medicare service. It may be less than the actual amount the provider charged. Your provider has agreed to accept this amount as full payment for covered services. Medicare usually pays 80% of the Medicare-approved amount. Amount Medicare Paid: This is the amount Medicare paid the provider. This is usually 80% of the Medicare-approved amount.
Maximum You May Be Billed: This is the total amount the provider is allowed to bill you. This is usually $0. For durable medical equipment, it can include 20% of the Medicare-approved amount. If you have Medicare Supplement Insurance (Medigap policy) or other insurance, it may pay all or part of this amount. PART B ASSIGNED SPECIFICATIONS CONTENT Part B Medical Insurance helps pay for doctors’ services, diagnostic tests, ambulance services, and other health care services. Definitions of Columns Service Approved?: This column tells you if Medicare covered this service. Amount Provider Charged: This is your provider’s fee for this service. Medicare-Approved Amount: This is the amount a provider can be paid for a Medicare service. It may be less than the actual amount the provider charged. Your provider has agreed to accept this amount as full payment for covered services. Medicare usually pays 80% of the Medicare-approved amount. Amount Medicare Paid: This is the amount Medicare paid your provider. This is usually 80% of the Medicare-approved amount. Maximum You May Be Billed: This is the total amount the provider is allowed to bill you, and can include a deductible, coinsurance, and other charges not covered. If you have Medicare Supplement Insurance (Medigap policy) or other insurance, it may pay all or part of this amount. PART B UNASSIGNED SPECIFICATIONS CONTENT
Medicare claims may be assigned or unassigned. Your claims below are unassigned - meaning the provider hasn’t agreed to accept the Medicare-approved amount as payment in full. Do Unassigned Claims Cost More? Maybe. A provider who doesn’t accept assignment may charge you up to 15% over the Medicare-approved amount. This is known as the limiting charge. You may have to pay this amount, or it may be covered by another insurer. For a list of providers that always accept Medicare assignment, visit www.medicare.gov/physician or call 1-800-MEDICARE (1-800-633- 4227). You may save money by choosing providers who accept assignment. Definitions of Columns Service Approved?: This column tells you if Medicare covered the service. Amount Provider Charged: This is your provider’s fee for this service. Medicare-Approved Amount: This is the amount a provider can be paid for a Medicare service. Since your provider hasn’t agreed to accept assignment, you might be charged up to 15% more than this amount. Medicare usually pays 80% of the Medicare-approved amount. Medicare Paid You: When a provider doesn’t accept assignment, Medicare pays you directly. You’ll usually get 80% of the Medicare-approved amount. Maximum You May Be Billed: This is the total amount the provider is allowed to bill you and can include a deductible, coinsurance, and other charges not covered. If you have Medicare Supplement Insurance (Medigap policy) or other insurance, it may pay all or part of this amount. ‘B OF A’ SPECIFICATIONS CONTENT
Part B Medical Insurance helps pay for outpatient care provided by certified medical facilities, such as hospital outpatient departments, renal dialysis facilities, and community health centers. Definitions of Columns Service Approved?: This column tells you if Medicare covered the outpatient service. Amount Facility Charged: This is the facility’s fee for this service. Medicare-Approved Amount: This is the amount a facility can be paid for a Medicare service. It may be less than the actual amount the facility charged. The facility has agreed to accept this amount as full payment for covered services. Medicare usually pays 80% of the Medicare-approved amount. Amount Medicare Paid: This is the amount Medicare paid the facility. This is usually 80% of the Medicare-approved amount. Maximum You May Be Billed: This is the total amount the facility is allowed to bill you, and can include a deductible, coinsurance, and other charges not covered. If you have Medicare Supplement Insurance (Medigap policy) or other insurance, it may pay all or part of this amount. DME ASSIGNED SPECIFICATIONS CONTENT Part B Medical Insurance helps pay for durable medical equipment and other health care services. Definitions of Columns Item/Service Approved?: This column tells you if Medicare covered this item or service.
Amount Supplier Charged: This is your supplier’s fee for this item or service. Medicare-Approved Amount: This is the amount a supplier can be paid for a Medicare item or service. It may be less than the actual amount the supplier charged. Your supplier has agreed to accept this amount as full payment for covered items or services. Medicare usually pays 80% of the Medicare-approved amount. Amount Medicare Paid: This column shows the amount Medicare paid the supplier. This is usually 80% of the Medicare-approved amount. Maximum You May Be Billed: This is the total amount the supplier is allowed to bill you, and can include a deductible, coinsurance, and other charges not covered. If you have Medicare Supplement Insurance (Medigap policy) or other insurance, it may pay all or part of this amount. DME UNASSIGNED SPECIFICATIONS CONTENT Medicare claims may be assigned or unassigned. Your claims below are unassigned - meaning the supplier hasn’t agreed to accept the Medicare-approved amount as payment in full. Do Unassigned Claims Cost More? Maybe. A supplier who doesn’t accept assignment may charge you up to 15% over the Medicare-approved amount. This is known as the limiting charge. The limiting charge applies only to certain Medicare- covered services and doesn’t apply to some supplies and durable medical equipment. You may have to pay this amount, or it may be covered by another insurer. For a list of suppliers that always accept Medicare assignment, visit www.medicare.gov/supplier or call 1-800-MEDICARE (1-800-633- 4227). You may save money by choosing suppliers who accept assignment. Definitions of Columns Service Approved?: This column tells you if Medicare covered the item or service.
Amount Provider Charged: This is your supplier’s fee for this item or service. Medicare-Approved Amount: This is the amount a supplier can be paid for a Medicare item or service. It may be less than the actual amount the supplier charged. Since your supplier hasn’t agreed to accept assignment, you might be charged more than this amount (see “Do Unassigned Claims Cost More” to your left). Medicare usually pays 80% of the Medicare-approved amount. Medicare Paid You: When a supplier doesn’t accept assignment, Medicare pays you directly. You’ll usually get 80% of the Medicare-approved amount. Maximum You May Be Billed: This is the total amount the supplier is allowed to bill you and can include a deductible, coinsurance, and other charges not covered. If you have Medicare Supplement Insurance (Medigap policy) or other insurance, it may pay all or part of this amount. For more information about Medicare assignment, see your “Medicare & You” handbook. C. Claim Header GLOBAL SPECIFICATIONS This subsection contains the name and contact information for the provider and/or referrer of each claim. It also lists the date (or dates) of service for the claim. See Exhibit 2.5 for multiple examples of this section, showing provider and contact information variations among extended family members. See Exhibit 2.6 for multiple examples of claim headers indicating multiple dates of service. The sort order for claims is determined by the date of service listed in this section. Claims should be listed by earliest date of service, using the first date of service in a given claim. For multiple claims with the same earliest date of service, the claims are sorted chronologically by last date of service. For multiple claims with the same first and last date of service, the claims are sorted alphabetically by billing facility name, provider last name, or supplier name.
For multiple claims with the same first and last date of service and the same billing provider, the claims are sorted by Maximum You May be Billed Amount, with the claim with the lowest amount listed first. POSITION This subsection is full-page or 540 points in width and starts 19 points below the definitions of columns. The height is variable, depending on the length of the content, which may be three or four lines high. Indent in 8 points all around for content area. Note: Space after the black rule should be 8 points, rather than the typical 6 points specified in the style sheet. The facility/provider/supplier line has a maximum of 40 characters, same as on page 1 on the ‘Facility/Provider/Supplier List’ subsection. The phone number has a maximum of 30 characters, to include area code and/or any international numbers for U.S. territories. The address line has a maximum of 80 characters. If the address exceeds the maximum character limit, truncate the second address line to fit the address in one line. The referred or ordering provider line also has a maximum of 40 characters. PART A INPATIENT, HOSPICE, HOME HEALTH AND ‘B OF A’ SPECIFICATIONS FORMATTING [GR 1] gray fill [GR 2.1] black rule [TH 4] Claim Service Date [GR 5] space after text
[TB 2.2] facility/provider name and telephone number [TB 2.1] facility/provider address [TB 2.1] referring provider DYNAMIC RULES The content in this section is nearly entirely dynamically generated. It includes the following content elements: Date(s) of Service The date of service is listed with a spelled-out month, numeric day, and complete numeric year (e.g., October 15, 2021). If a single claim includes multiple dates of service, list the first and last date of service for the claim, separated by an en-dash; insert spaces to either side of the en-dash. If both the first and last dates are within the same calendar year, drop the year from the first date (e.g., October 15 - November 3, 2021). If the dates are in different calendar years, keep the year in both dates (e.g., October 15, 2021 - January 3, 2022). Facility Name Print the complete name of the inpatient facility, hospice facility or provider, or home health provider that filed the claim for services. Facility Phone Number Print the facility or provider’s 10-digit phone number, preceded by a comma to separate it from the facility or provider name. Enclose the area code within parentheses. Insert a dash between the third and fourth digit of the local phone number. If available, print the phone number associated with the billing department of the facility or provider that filed the claim for services. If a specific billing contact number is not available, print the primary phone number for the facility or provider. If no phone
number for the facility or provider is available, suppress this content element and its
preceding comma.
Facility Address
Print the facility or provider’s street address, city, state abbreviation, and ZIP code +4.
Insert a comma between the street address and city, and between the city and state
abbreviation.
If available, print the physical address of the facility or provider. If the physical address
is not available, print the mailing or billing address for the facility or provider. If no
address for the facility or provider is available, suppress this content element.
Referring Provider
If the beneficiary was referred by a provider, print the provider’s full name here,
preceded by the phrase “Referred by”. When printing a degree suffix (e.g., M.D.) with a
name, place a period after the “M” and after the “D.” Referring physician name and any
suffix should be separated by a comma.
CONTENT
{Date(s) of Service}
{Facility/Provider Name}, {10-digit phone number for facility/provider}
{Facility/Provider Street Address}{Facility/Provider State}{Facility/Provider ZIP+4}
Referred by {Provider Title}{Provider Given Name}{Provider Middle
Initial}{Provider Family Name}
PART B (ASSIGNED AND UNASSIGNED) SPECIFICATIONS
FORMATTING
[GR 1] gray fill[GR 2.1] black rule [TH 4] Claim Service Date [GR 5] space after text [TB 2.2] provider name and telephone number [TB 2.1] provider practice name and address [TB 2.1] referring provider DYNAMIC RULES The content in this section is nearly entirely dynamically generated. It includes the following content elements: Date(s) of Service The date of service is listed with a spelled-out month, numeric day, and complete numeric year (e.g., October 15, 2021). If a single claim includes multiple dates of service, list the first and last date of service for the claim, separated by an en-dash; insert spaces to either side of the en-dash. If both the first and last dates are within the same calendar year, drop the year from the first date (e.g., October 15 - November 3, 2021). If the dates are in different calendar years, keep the year in both dates (e.g., October 15, 2021 - January 3, 2022). Provider Name Print the complete name of the provider that filed the claim for services. When printing a degree suffix (e.g., M.D.) with a name, place a period after the “M” and after the “D.” The name and any suffix should be separated by a comma. Provider Phone Number Print the provider’s 10-digit phone number, preceded by a comma to separate it from the provider name. Enclose the area code within parentheses. Insert a dash between the third and fourth digit of the local phone number.
If available, print the phone number associated with the billing department of the
provider that filed the claim for services. If a specific billing contact number is not
available, print the primary phone number for the provider. If no phone number for the
provider is available, suppress this content element and its preceding comma.
Provider Practice Name and Address
If applicable, print the name of the practice or facility associated with the provider. Print
the provider’s street address, city, state abbreviation, and zip code +4. Insert a comma
between the practice name, street address and city, and between the city and state
abbreviation.
Whenever possible, the address that is printed should be the physical address of the
provider. If the physical address is not available, use the mailing or billing address for
the provider. If no address for the provider is available, suppress this content element.
Referring Provider
If the beneficiary was referred to the provider by another provider, print the referring
provider’s full name here, preceded by the phrase “Referred by”. When printing a degree
suffix (e.g., M.D.) with a name, place a period after the “M” and after the “D.” Referring
provider name and any suffix should be separated by a comma.
CONTENT
{Date(s) of Service}
{Provider Title}{Provider Given Name}{Provider Middle Initial}{Provider
Family Name} {, Provider Suffix}, {10-digit phone number for provider}
{Provider Practice Name}{Provider Street Address}{ Provider State}{ Provider
ZIP+4}
Referred by {Provider Title}{Provider Given Name}{Provider Middle
Initial}{Provider Family Name}DME (ASSIGNED AND UNASSIGNED) SPECIFICATIONS FORMATTING [GR 1] gray fill [GR 2.1] black rule [TH 4] Claim Service Date [GR 5] space after text [TB 2.2] supplier name and telephone number [TB 2.1] supplier practice name and address and any referring/ordering provider DYNAMIC RULES The content in this section is nearly entirely dynamically generated. It includes the following content elements: Date(s) of Service The date of service is listed with a spelled-out month, numeric day, and complete numeric year (e.g., October 15, 2021). If a single claim includes multiple dates of service, list the first and last date of service for the claim, separated by an en-dash; insert spaces to either side of the en-dash. If both the first and last dates are within the same calendar year, drop the year from the first date (e.g., October 15 - November 3, 2021). If the dates are in different calendar years, keep the year in both dates (e.g., October 15, 2021 - January 3, 2022). Supplier Name Print the complete name of the supplier that filed the claim for services. If the supplier is a physician, when printing a degree suffix (e.g., M.D.) with the name, place a period after the “M” and after the “D.” The name and any suffix should be separated by a comma. Supplier Phone Number
Print the supplier 10-digit phone number, preceded by a comma to separate it from the
supplier name. Enclose the area code within parentheses. Insert a dash between the third
and fourth digit of the local phone number.
If available, print the phone number associated with the billing department of the supplier
that filed the claim for services. If a specific billing contact number is not available, print
the primary phone number for the supplier. If no phone number for the supplier is
available, suppress this content element and its preceding comma.
Supplier Address
Print the supplier’s street address, city, state abbreviation, and ZIP code +4. Insert a
comma between the practice name, street address and city, and between the city and state
abbreviation.
If available, print the physical address of the supplier. If the physical address is not
available, print the mailing or billing address for the supplier. If no address for the
supplier is available, suppress this content element.
Ordering Provider
If the beneficiary’s supplies were ordered by a provider, print the ordering provider’s full
name here, preceded by the phrase “Ordered by”. When printing a degree suffix (e.g.,
M.D.) with a name, place a period after the “M” and after the “D.” Ordering physician
name and any suffix should be separated by a comma. If the NPI submitted on the claim
is not on file, use the name as shown on the claim. Suppress the “Ordered by” line if not
able to identify the doctor. For A/B MACs (B), if the ordering physician is the same as
any performing physician on the claim, suppress the ordering physician line. If the NPI
submitted on the claim is not on the A/B MAC (B)’s file, suppress the “Ordered by” line.
CONTENT
{Date(s) of Service}
{Supplier Name}, {10-digit phone number for supplier}
{Supplier Street Address}{Supplier State}{Supplier ZIP+4}Ordered by {Provider Title} {Provider Given Name}{Provider Middle
Initial}{Provider Family Name}
D. Claim Column Titles
The language used for the column headers differs for each member of the extended
family of MSNs. See the specific content specifications below for details.
PART A INPATIENT SPECIFICATIONS
POSITION/FORMATTING
This subsection is directly after the claims header subsection. It is full-page or 540 points
in width and 42.25 points in height. Content should have 5 points of space from top and
7 points of space from the bottom. There are seven columns with varying widths. All
content is to be bottom aligned. See figure 10.3.6.D1 and Exhibit 1.1 for reference.
Listed below are widths and formatting for each column:
Column 1: 188 points wide, no content
Column 2: 42 points wide, [TH 5.1] right aligned
Column 3: 62 points wide, [TH 5.1] right aligned
Column 4: 66 points wide, [TH 5.1] right aligned
Column 5: 71 points wide, [TH 5.1] right aligned with 5 point indentColumn 6: 73 points wide, [TH 5.2] right aligned with 3.5 point intent, white text on black fill and [GR 2.2] on both sides of the column Column 7: 38 points wide, [TH 5.1] left aligned with 5 point indent DYNAMIC RULES n/a - the content in this subsection is static. CONTENT (blank) Benefit Days Used Claim Approved? Non-Covered Charges Amount Medicare Paid Maximum You May Be Billed See Notes Below HOSPICE AND HOME HEALTH SPECIFICATIONS POSITION/FORMATTING This subsection is directly after the claims header subsection. It is full-page or 540 points in width and 42.25 points in height. Content should have 5 points of space from the top and 7 points of space from the bottom. There are seven columns with varying widths. All content is to be bottom aligned. See figure 10.3.6.D2, Exhibit 1.3, and Exhibit 1.4 for reference. Listed below are widths and formatting for each column: Column 1: 174 points wide, [TH 5.1] left aligned Column 2: 52 points wide, [TH 5.1] right aligned Column 3: 66 points wide, [TH 5.1] right aligned Column 4: 66 points wide, [TH 5.1] right aligned
Column 5: 71 points wide, [TH 5.1] right aligned with 5 point indent Column 6: 73 points wide, [TH 5.2] right aligned with 3.5 point intent, white text on black fill and [GR 2.2] on both sides of the column Column 7: 38 points wide, [TH 5.1] left aligned with 5 point indent DYNAMIC RULES The content in this subsection is static. CONTENT Quantity & Service Provided Service Approved? Amount Provider Charged Medicare-Approved Amount Amount Medicare Paid Maximum You May Be Billed See Notes Below PART B ASSIGNED SPECIFICATIONS POSITION/FORMATTING This subsection is directly after the claims header subsection. It is full-page or 540 points in width and 42.25 points in height. Content should have 5 points of space from the top and 7 points of space from the bottom. There are seven columns with varying widths. All content is to be bottom aligned. See figure 10.3.6.D2, Exhibit 1.5 for reference. Listed below are widths and formatting for each column: Column 1: 174 points wide, [TH 5.1] left aligned Column 2: 52 points wide, [TH 5.1] right aligned Column 3: 66 points wide, [TH 5.1] right aligned Column 4: 66 points wide, [TH 5.1] right aligned
Column 5: 71 points wide, [TH 5.1] right aligned with 5 point indent Column 6: 73 points wide, [TH 5.2] right aligned with 3.5 point intent, white text on black fill and [GR 2.2] on both sides of the column Column 7: 38 points wide, [TH 5.1] left aligned with 5 point indent DYNAMIC RULES The content in this subsection is static. CONTENT Service Provided & Billing Code Service Approved? Amount Provider Charged Medicare-Approved Amount Amount Medicare Paid Maximum You May Be Billed See Notes Below PART B UNASSIGNED SPECIFICATIONS POSITION/FORMATTING This subsection is directly after the claims header subsection. It is full-page or 540 points in width and 42.25 points in height. Content should have 5 points of space from the top and 7 points of space from the bottom. There are seven columns with varying widths. All content is to be bottom aligned. See figure 10.3.6.D2 and Exhibit 1.6 for reference. Listed below are widths and formatting for each column: Column 1: 174 points wide, [TH 5.1] left aligned Column 2: 52 points wide, [TH 5.1] right aligned Column 3: 66 points wide, [TH 5.1] right aligned Column 4: 66 points wide, [TH 5.1] right aligned
Column 5: 71 points wide, [TH 5.1] right aligned with 5 point indent Column 6: 73 points wide, [TH 5.2] right aligned with 3.5 point intent, white text on black fill and [GR 2.2] on both sides of the column Column 7: 38 points wide, [TH 5.1] left aligned with 5 point indent DYNAMIC RULES n/a - the content in this subsection is static. CONTENT Service Provided & Billing Code Service Approved? Amount Provider Charged Medicare-Approved Amount Medicare Paid You Maximum You May Be Billed See Notes Below ‘B OF A’ SPECIFICATIONS POSITION/FORMATTING This subsection is directly after the claims header subsection. It is full-page or 540 points in width and 42.25 points in height. Content should have 5 points of space from the top and 7 points of space from the bottom. There are seven columns with varying widths. All content is to be bottom aligned. See figure 10.3.6.D2 and Exhibit 1.2 for reference. Listed below are widths and formatting for each column: Column 1: 174 points wide, [TH 5.1] left aligned Column 2: 52 points wide, [TH 5.1] right aligned Column 3: 66 points wide, [TH 5.1] right aligned Column 4: 66 points wide, [TH 5.1] right aligned
Column 5: 71 points wide, [TH 5.1] right aligned with 5 point indent Column 6: 73 points wide, [TH 5.2] right aligned with 3.5 point intent, white text on black fill and [GR 2.2] on both sides of the column Column 7: 38 points wide, [TH 5.1] left aligned with 5 point indent DYNAMIC RULES n/a - the content in this subsection is static. CONTENT Service Provided & Billing Code Service Approved? Amount Facility Charged Medicare-Approved Amount Amount Medicare Paid Maximum You May Be Billed See Notes Below DME ASSIGNED SPECIFICATIONS POSITION/FORMATTING This subsection is directly after the claims header subsection. It is full-page or 540 points in width and 42.25 points in height. Content should have 5 points of space from the top and 7 points of space from the bottom. There are seven columns with varying widths. All content is to be bottom aligned. See figure 10.3.6.D2 and Exhibit 1.7 for reference. Listed below are widths and formatting for each column: Column 1: 174 points wide, [TH 5.1] left aligned Column 2: 52 points wide, [TH 5.1] right aligned Column 3: 66 points wide, [TH 5.1] right aligned Column 4: 66 points wide, [TH 5.1] right aligned
Column 5: 71 points wide, [TH 5.1] right aligned with 5 point indent Column 6: 73 points wide, [TH 5.2] right aligned with 3.5 point intent, white text on black fill and [GR 2.2] on both sides of the column Column 7: 38 points wide, [TH 5.1] left aligned with 5 point indent DYNAMIC RULES n/a - the content in this subsection is static. CONTENT Quantity, Item/Service Provided & Billing Code Item/Service Approved? Amount Supplier Charged Medicare-Approved Amount Amount Medicare Paid Maximum You May Be Billed See Notes Below DME UNASSIGNED SPECIFICATIONS POSITION/FORMATTING This subsection is directly after the claims header subsection. It is full-page or 540 points in width and 42.25 points in height. Content should have 5 points of space from the top and 7 points of space from the bottom. There are seven columns with varying widths. All content is to be bottom aligned. See figure 10.3.6.D2 and Exhibit 1.8 for reference. Listed below are widths and formatting for each column: Column 1: 174 points wide, [TH 5.1] left aligned Column 2: 52 points wide, [TH 5.1] right aligned Column 3: 66 points wide, [TH 5.1] right aligned Column 4: 66 points wide, [TH 5.1] right aligned
Column 5: 71 points wide, [TH 5.1] right aligned with 5 point indent Column 6: 73 points wide, [TH 5.2] right aligned with 3.5 point intent, white text on black fill and [GR 2.2] on both sides of the column Column 7: 38 points wide, [TH 5.1] left aligned with 5 point indent DYNAMIC RULES n/a - the content in this subsection is static. CONTENT Quantity, Item/Service Provided & Billing Code Item/Service Approved? Amount Provider Charged Medicare-Approved Amount Medicare Paid You Maximum You May Be Billed See Notes Below E. Claim Content Lines The content in the claim lines is beneficiary-specific and also differs for each member of the extended family of MSNs. See the specific content specifications below for details. POSITION This subsection is directly after the claim column titles subsection. It is full-page or 540 points in width and has a variable height, depending on the number of service line items in the given claims. There are seven columns, corresponding to the column titles subsection. All content is top aligned. PART A INPATIENT SPECIFICATIONS
FORMATTING
[GR 3.2] dotted rule [GR 2.2] black rule
Column 1: [TB 2.1] benefit period, left aligned
Column 2: [TB 2.1] approved status, right aligned
Column 3: [TB 2.1] amount charged, right aligned
Column 4: [TB 2.1] amount approved t, right aligned
Column 5: [TB 2.1] amount paid, right aligned, with 5 point indent
Column 6: [TB 2.2] maximum, right aligned, with 3.5 point indent
Column 7: [TB 2.2] note indicator, left aligned, with 5 point indent
NOTE: When there is more than one service line, start with [GR 3.2] dotted rule to allow
distinction between the services by the dotted rule.
The first line of column 6 will have [GR 2.2] on top and sides of the column. Subsequent
lines will have [GR 2.2] on the sides only.
DYNAMIC RULES
The content in this section is nearly entirely dynamically generated. It includes the
following content elements:
Description of Part A Inpatient Service
This column should contain the associated benefit-period start date. Language options
include:
Benefit period starting {Month DD, YYYY}The date of service is listed with a spelled-out month, numeric day, and complete
numeric year (e.g., October 15, 2021).
If there is no active benefit period because the claims are rejected, leave this field blank.
Benefit Days Used
This column shows the number of benefit days used during the hospital or skilled nursing
facility admission, it indicates that a claim did not use benefit days because all the
beneficiary’s benefit days for the given period have been exhausted, or there was no
active benefit period because the claim was rejected. Language options include:
1 day
{#} days
none remain
none
See Exhibit 2.7 for an example of the “none remain” option.
Claim Approved?
This column indicates if a claim item was approved or denied. It also indicates if a claim
was adjusted. Language options include:
Yes
NO
Yes - adjusted
NO - adjusted
See Exhibit 2.8 for an example of an adjusted claim (this example shows a Part B MSN,
but it can be understood to also apply to other members of the extended family).
Non-Covered ChargesThis column lists the amount of any claim charges that Medicare did not cover. Non-
covered services will include beneficiary-liable as well as provider-liable charges. This
figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Amount Medicare Paid
This column lists the amount that Medicare paid toward the claim. This figure may be up
to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Maximum You May Be Billed
This column lists the beneficiary’s total liability for the claim item. This figure may be
up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
See Notes Below
This column displays indicators that refer to explanations listed in the Notes for Claims
Above subsection, which is printed at the bottom of the page when applicable.
Note indicators use capital letters, and indicators should be printed in alphabetic order,
with a comma without space preceding each indicator after the first indicator for a line
(e.g., A,B,C). Show no more than three alphabetic indicators per line. If more than threeindicators are required, print on the next line below. A maximum of five notes are
allowed per service, so no more than five note indicators should ever be listed here.
If the same message is needed for more than one claim or service line on a single page,
print the same alphabetic code each time the message is required on that page. If,
however, that same message is required on a following page, use a new indicator letter in
the appropriate alphabetical order for that page.
Continue alphabetical order from page to page - do not restart the alphabet on each new
page.
If more than 26 alphabetic codes are needed, begin using lowercase alphabetic codes
(e.g., a,b,c). If more than 52 alphabetic codes are needed, repeat using capital letters.
CONTENT
{Inpatient hospital benefit period starting Month DD, YYYY} [or] {Skilled nursing
facility benefit period starting Month DD, YYYY}
1 day [or] {#} days [or] none remain
Yes [or] NO [or] Yes - adjusted [or] NO - adjusted
${###,###.##}
${###,###.##}
${###,###.##}
{NOTE INDICATOR(S)}
or
[blank]
none
Yes [or] NO [or] Yes - adjusted [or] NO - adjusted
${###,###.##}
${###,###.##}
${###,###.##}
{NOTE INDICATOR(S)}HOSPICE SPECIFICATIONS See Exhibit 1.3 for layout reference. FORMATTING [GR 3.2] dotted line [GR 2.2] black rule Column 1: [TB 2.2] quantity and level of care description, left aligned or [TB 2.] quantity and service visit description, left aligned Column 2: [TB 2.1] approved status for level of care, right aligned Column 3: [TB 2.1] amount charged for level of care, right aligned Column 4: [TB 2.1] amount approved for level of care, right aligned Column 5: [TB 2.1] amount paid for level of care, right aligned, with 5 point indent Column 6: [TB 2.2] maximum for level of care, right aligned, with 3.5 point indent Column 7: [TB 2.2] note indicator for level of care, left aligned, with 5 point indent NOTE: Columns 2 through 7 should be filled only for level of care. They should be left blank for service visit lines. The first line of column 6 will have [GR 2.2] on top and sides of the column. Subsequent lines will have [GR 2.2] on the sides only.
NOTE: Between level of care and service visit lines, insert [GR 5] 7 point space in between the claim lines. There is no dotted line in between. DYNAMIC RULES The content in this section is entirely dynamically generated. It includes the following content elements: Quantity & Service Provided This column should contain the quantity or number of level of care provided, followed by the description of the level of care provided in bold. Then items below should contain the quantity or number of service visit provided, followed by the description of the service visit provided. There may be multiple service visit types per one level of care. Whenever possible, the number of level of care and service visit provided should be expressed as a whole number, without decimal point or trailing zero (e.g. 2, not 2.0). Only if the number is a partial quantity, then include a decimal point and a fractional amount, rounded to the nearest tenth (e.g. 2.5, not 2.49). Use the most-recent level of care and service visit descriptions. Suppress the billing code. Service Approved? This column indicates if a claim item was approved or denied. It also indicates if a claim was adjusted. Language options include: Yes NO Yes - adjusted NO - adjusted See Exhibit 2.8 for an example of an adjusted claim. Amount Provider Charged
This column lists the amount of the charge the provider submitted. This figure field has a
maximum of 11 characters, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Medicare-Approved Amount
This column lists the amount that Medicare allows for the service. This field has a
maximum of 11 characters, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Amount Medicare Paid
This column lists the amount that Medicare paid toward the claim. This field has a
maximum of 11 characters, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Maximum You May Be Billed
This column lists the beneficiary’s total liability for the claim item. This field has a
maximum of 11 characters, including cents:
${###,###.##}Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
See Notes Below
This column displays indicators that refer to explanations listed in the “Notes for Claims
Above” subsection, which is printed at the bottom of the page when applicable.
Note indicators use capital letters, and indicators should be printed in alphabetic order,
with a comma without space preceding each indicator after the first indicator for a line
(e.g., A,B,C). Show no more than three alphabetic indicators per line. If more than three
indicators are required, print on the next line below. A maximum of nine notes are
allowed per service, so no more than nine note indicators should ever be listed here.
If the same message is needed for more than one claim or service line on a single page,
print the same alphabetic code each time the message is required on that page. If,
however, that same message is required on a following page, use a new indicator letter in
the appropriate alphabetical order for that page.
Continue alphabetical order from page to page - do not restart the alphabet on each new
page.
If more than 26 alphabetic codes are needed, begin using lowercase alphabetic codes
(e.g., a,b,c). If more than 52 alphabetic codes are needed, repeat using capital letters.
CONTENT
{Level of care description}
{Service visit description}
Yes [or] NO [or] Yes - adjusted [or] NO - adjusted
${###,###.##}
${###,###.##}
${###,###.##}
${###,###.##}
{NOTE INDICATOR(S)}HOME HEALTH SPECIFICATIONS See Exhibit 1.4 for layout reference. FORMATTING [GR 3.2] dotted line [GR 2.2] black rule Column 1: [TB 2.1] quantity and service description, left aligned Column 2: [TB 2.1] approved status, right aligned Column 3: [TB 2.1] amount charged, right aligned Column 4: [TB 2.1] amount approved, right aligned Column 5: [TB 2.1] amount paid, right aligned, with 5 point indent Column 6: [TB 2.2] maximum, right aligned, with 3.5 point indent Column 7: [TB 2.2] note indicator, left aligned, with 5 point indent The first line of column 6 will have [GR 2.2] on top and sides of the column. Subsequent lines will have [GR 2.2] on the sides only. NOTE: When there is more than one service line, format [GR 3.3] dotted rule 3 in between the claim lines. NOTE: For multiple dates and/or providers subtitles, insert the following before corresponding service lines(s): [TH 5.1] date or provider information [GR 3.3] dotted rule 3
See Exhibit 2.6 for examples of claims with these various options for dynamic column subtitles. DYNAMIC RULES The content in this section is entirely dynamically generated. It includes the following content elements: Quantity & Service Provided This column should contain the quantity or number of services provided, followed by the description of the service provided. Whenever possible, the number of services provided should be expressed as a whole number, without decimal point or trailing zero (e.g. 2, not 2.0). Only if the number is a partial quantity, then include a decimal point and a fractional amount, rounded to the nearest tenth (e.g. 2.5, not 2.49). Use the most recent consumer-friendly HCPCS (level 1)/CPT service descriptions, which can be found on the CMS systems mainframe or at https://www.cms.gov/Medicare/Coding/MedHCPCSGenInfo/index.html. The service description has a maximum of 100 characters. Suppress the rest if the description runs longer. Service Approved? This column indicates if a claim item was approved or denied. It also indicates if a claim was adjusted. Language options include: Yes NO Yes - adjusted NO - adjusted See Exhibit 2.8 for an example of an adjusted claim.
Amount Provider Charged
This column lists the amount of the charge the provider submitted. This figure may be up
to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Medicare-Approved Amount
This column lists the amount that Medicare allows for the service. This figure may be up
to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Medicare Paid You
This column lists the amount that Medicare paid the beneficiary toward the unassigned
claim. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Maximum You May Be Billed
This column lists the beneficiary’s total liability for the claim item. This figure may be
up to eight digits long, including cents:${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
See Notes Below
This column displays indicators that refer to explanations listed in the Notes for Claims
Above subsection, which is printed at the bottom of the page when applicable.
Note indicators use capital letters, and indicators should be printed in alphabetic order,
with a comma without space preceding each indicator after the first indicator for a line
(e.g., A,B,C). Show no more than three alphabetic indicators per line. If more than three
indicators are required, print on the next line below. A maximum of nine notes are
allowed per service, so no more than nine note indicators should ever be listed here.
If the same message is needed for more than one claim or service line on a single page,
print the same alphabetic code each time the message is required on that page. If,
however, that same message is required on a following page, use a new indicator letter in
the appropriate alphabetical order for that page.
Continue alphabetical order from page to page - do not restart the alphabet on each new
page.
If more than 26 alphabetic codes are needed, begin using lowercase alphabetic codes
(e.g., a,b,c). If more than 52 alphabetic codes are needed, repeat using capital letters.
Multiple Dates and/or Providers Subtitles
If a single Part B claim includes services provided on multiple dates, or provided by
individually named providers, or both, then a dynamic date, provider, or date and
provider subtitle should be introduced into the claim body, separating the individual
claim items into clusters by date, provider, or date and provider. See Exhibit 2.6 for
examples of claims with these various options for dynamic column subtitles.
Any subtitle should run across the full width of the claim columns, but the dynamic
content is placed only in the first column.In the case of a dynamic date subtitle, the preference is for each individual day to be
given a separate subtitle, with claim items grouped just by that one date. The date
subtitle clusters should then be listed chronologically, earliest first. If the claims data for
an item only includes a range, then that claim item can be listed under a range header,
which should be sorted chronologically by its start date. The date format follows the
same conventions outlined above in the Claim Header subsection.
In the case of separate providers listed for individual items within a claim, each provider
should be named in a different subtitle, with associated claim items for that provider
grouped underneath. The provider clusters should be listed alphabetically by provider
last name or facility name. The provider format follows the same conventions outlined
above in the Claim Header subsection.
If a single claim includes items with both different dates and different clusters, the items
should be grouped first by date, then by provider, with each listed on a separate line.
CONTENT
{Service description} ({Revenue Code})
Yes [or] NO [or] Yes - adjusted [or] NO - adjusted
${###,###.##}
${###,###.##}
${###,###.##}
${###,###.##}
{NOTE INDICATOR(S)}
PART B ASSIGNED SPECIFICATIONS
See Exhibit 1.5 for layout reference.FORMATTING [GR 3.2] dotted line [GR 2.2] black rule Column 1: [TB 2.1] service description, left aligned Column 2: [TB 2.1] approved status, right aligned Column 3: [TB 2.1] amount charged, right aligned Column 4: [TB 2.1] amount approved, right aligned Column 5: [TB 2.1] amount paid, right aligned, with 5 point indent Column 6: [TB 2.2] maximum, right aligned, with 3.5 point indent Column 7: [TB 2.2] note indicator, left aligned, with 5 point indent The first line of column 6 will have [GR 2.2] on top and sides of the column. Subsequent lines will have [GR 2.2] on the sides only. NOTE: When there is more than one service line, format [GR 3.3] dotted rule 3 in between the claim lines. NOTE: For multiple dates and/or providers subtitles, insert the following before corresponding service lines(s): [TH 5.1] date or provider information [GR 3.3] dotted rule 3 See Exhibit 2.6 for examples of claims with these various options for dynamic column subtitles.
DYNAMIC RULES The content in this section is entirely dynamically generated. It includes the following content elements: Service Provided & Billing Code This column should contain the description of the service provided and, in parentheses, the billing code for that service, followed by any modifier code and modifier descriptor. Use the most recent consumer-friendly HCPCS (level 1)/CPT service descriptions, which can be found on the CMS systems mainframe or at https://www.cms.gov/Medicare/Coding/MedHCPCSGenInfo/index.html. The service description has a maximum of 100 characters. Suppress the rest if the description runs longer. For the revenue code, use standard abbreviations provided by the National Uniform Billing Committee without changing the wording. The revenue code may have up to four 2-character modifier codes, followed by 2 modifier descriptors. The modifier descriptors have a maximum of 30 characters. If a procedure code modifier is present in any of the four modifier fields on the claim detail, the following Modifier Descriptors will print: Modifier English Spanish 80, 81, 82 Assistant surgeon Cirujano asistente 26 Professional charge Cargo profesional TC Technical charge Cargo técnico RR Rental Renta
Modifier English Spanish NR Purchase Compra RP Replacement/repair Reemplazo/arreglo 55 Care after operation Cuidado despues de operación 56 Care before operation Cuidado antes de la operación MS Maintenance/service Mantenimiento/servicio SG Surgery Center fee Cargo del centro de cirugía NOTE: When a specialty 59 provider submits a claim with modifiers RP, NR, RR and SG the Modifier Descriptors on the Medicare Summary Notice will be suppressed as they are not applicable to the services provided. Keep current practice of listing modifier code and modifier descriptors. Service Approved? This column indicates if a claim item was approved or denied. It also indicates if a claim was adjusted. Language options include: Yes NO Yes - adjusted NO - adjusted See Exhibit 2.8 for an example of an adjusted claim. Amount Provider Charged
This column lists the amount of the charge the provider submitted. This figure may be up
to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Medicare-Approved Amount
This column lists the amount that Medicare allows for the service. This figure may be up
to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Amount Medicare Paid
This column lists the amount that Medicare paid toward the claim. This figure may be up
to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Maximum You May Be Billed
This column lists the beneficiary’s total liability for the claim item. This figure may be
up to eight digits long, including cents:
${###,###.##}Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or higher amount. Use $0.00 for zero. See Notes Below This column displays indicators that refer to explanations listed in the Notes for Claims Above subsection, which is printed at the bottom of the page when applicable. Note indicators use capital letters, and indicators should be printed in alphabetic order, with a comma without space preceding each indicator after the first indicator for a line (e.g., A,B,C). Show no more than three alphabetic indicators per line. If more than three indicators are required, print on the next line below. A maximum of five notes are allowed per service, so no more than five note indicators should ever be listed here. If the same message is needed for more than one claim or service line on a single page, print the same alphabetic code each time the message is required on that page. If, however, that same message is required on a following page, use a new indicator letter in the appropriate alphabetical order for that page. Continue alphabetical order from page to page - do not restart the alphabet on each new page. If more than 26 alphabetic codes are needed, begin using lowercase alphabetic codes (e.g., a,b,c). If more than 52 alphabetic codes are needed, repeat using capital letters. Multiple Dates and/or Providers Subtitles If a single Part B claim includes services provided on multiple dates, or provided by individually named providers, or both, then a dynamic date, provider, or date and provider subtitle should be introduced into the claim body, separating the individual claim items into clusters by date, provider, or date and provider. See Exhibit 2.6 for examples of claims with these various options for dynamic column subtitles. Any subtitle should run across the full width of the claim columns, but the dynamic content is placed only in the first column. In the case of a dynamic date subtitle, the preference is for each individual day to be given a separate subtitle, with claim items grouped just by that one date. The date
subtitle clusters should then be listed chronologically, earliest first. If the claims data for
an item only includes a range, then that claim item can be listed under a range header,
which should be sorted chronologically by its start date. The date format follows the
same conventions outlined above in the Claim Header subsection.
In the case of separate providers listed for individual items within a claim, each provider
should be named in a different subtitle, with associated claim items for that provider
grouped underneath. The provider clusters should be listed alphabetically by provider
last name or facility name. The provider format follows the same conventions outlined
above in the Claim Header subsection.
If a single claim includes items with both different dates and different clusters, the items
should be grouped first by date, then by provider, with each listed on a separate line.
CONTENT
{Service description} ({Revenue Code})
Yes [or] NO [or] Yes - adjusted [or] NO - adjusted
${###,###.##}
${###,###.##}
${###,###.##}
${###,###.##}
{NOTE INDICATOR(S)}
PART B UNASSIGNED SPECIFICATIONS
See figure 10.3.6.E2 or Exhibit 1.7 for layout reference.
FORMATTING
[GR 3.2] dotted line [GR 2.2] black rule
Column 1: [TB 2.1] service description, left aligned
Column 2: [TB 2.1] approved status, right aligned
Column 3: [TB 2.1] amount charged, right aligned
Column 4: [TB 2.1] amount approved, right alignedColumn 5: [TB 2.1] amount paid, right aligned, with 5 point indent Column 6: [TB 2.2] maximum, right aligned, with 3.5 point indent Column 7: [TB 2.2] note indicator, left aligned, with 5 point indent The first line of column 6 will have [GR 2.2] on top and sides of the column. Subsequent lines will have [GR 2.2] on the sides only. NOTE: When there is more than one service line, format [GR 3.3] dotted rule 3 in between the claim lines. NOTE: For multiple dates and/or providers subtitles, insert the following before corresponding service lines(s): [TH 5.1] date or provider information [GR 3.3] dotted rule 3 See Exhibit 2.6 for examples of claims with these various options for dynamic column subtitles. DYNAMIC RULES The content in this section is entirely dynamically generated. It includes the following content elements: Service Provided & Billing Code This column should contain the description of the service provided and, in parentheses, the billing code for that service, followed by any modifier code and modifier descriptor. Use the most recent consumer-friendly HCPCS (level 1)/CPT service descriptions, which can be found on the CMS systems mainframe or at https://www.cms.gov/Medicare/Coding/MedHCPCSGenInfo/index.html. The service description has a maximum of 100 characters. Suppress the rest if the description runs longer. For the revenue code, use standard abbreviations provided by the National Uniform Billing Committee without changing the wording.
The revenue code may have up to four 2-character modifier codes, followed by 2 modifier descriptors. The modifier descriptors have a maximum of 30 characters. If a procedure code modifier is present in any of the four modifier fields on the claim detail, the following Modifier Descriptors will print: Modifier English Spanish 80, 81, 82 Assistant surgeon Cirujano asistente 26 Professional charge Cargo profesional TC Technical charge Cargo técnico RR Rental Renta NR Purchase Compra RP Replacement/repair Reemplazo/arreglo 55 Care after operation Cuidado despues de operación 56 Care before operation Cuidado antes de la operación MS Maintenance/service Mantenimiento/servicio SG Surgery Center fee Cargo del centro de cirugía NOTE: When a specialty 59 provider submits a claim with modifiers RP, NR, RR and SG the Modifier Descriptors on the Medicare Summary Notice will be suppressed as they are not applicable to the services provided. Keep current practice of listing modifier code and modifier descriptors. Service Approved? This column indicates if a claim item was approved or denied. It also indicates if a claim was adjusted. Language options include:
Yes
NO
Yes - adjusted
NO - adjusted
See Exhibit 2.8 for an example of an adjusted claim.
Amount Provider Charged
This column lists the amount of the charge the provider submitted. This figure may be up
to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Medicare-Approved Amount
This column lists the amount that Medicare allows for the service. This figure may be up
to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Medicare Paid You
This column lists the amount that Medicare paid the beneficiary toward the unassigned
claim. This figure may be up to eight digits long, including cents:
${###,###.##}Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Maximum You May Be Billed
This column lists the beneficiary’s total liability for the claim item. This figure may be
up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
See Notes Below
This column displays indicators that refer to explanations listed in the Notes for Claims
Above subsection, which is printed at the bottom of the page when applicable.
Note indicators use capital letters, and indicators should be printed in alphabetic order,
with a comma without space preceding each indicator after the first indicator for a line
(e.g., A,B,C). Show no more than three alphabetic indicators per line. If more than three
indicators are required, print on the next line below. A maximum of five notes are
allowed per service, so no more than five note indicators should ever be listed here.
If the same message is needed for more than one claim or service line on a single page,
print the same alphabetic code each time the message is required on that page. If,
however, that same message is required on a following page, use a new indicator letter in
the appropriate alphabetical order for that page.
Continue alphabetical order from page to page - do not restart the alphabet on each new
page.
If more than 26 alphabetic codes are needed, begin using lowercase alphabetic codes
(e.g., a,b,c). If more than 52 alphabetic codes are needed, repeat using capital letters.
Multiple Dates and/or Providers SubtitlesIf a single Part B claim includes services provided on multiple dates, or provided by
individually named providers, or both, then a dynamic date, provider, or date and
provider subtitle should be introduced into the claim body, separating the individual
claim items into clusters by date, provider, or date and provider. See Exhibit 2.6 for
examples of claims with these various options for dynamic column subtitles.
Any subtitle should run across the full width of the claim columns, but the dynamic
content is placed only in the first column.
In the case of a dynamic date subtitle, the preference is for each individual day to be
given a separate subtitle, with claim items grouped just by that one date. The date
subtitle clusters should then be listed chronologically, earliest first. If the claims data for
an item only includes a range, then that claim item can be listed under a range header,
which should be sorted chronologically by its start date. The date format follows the
same conventions outlined above in the Claim Header subsection.
In the case of separate providers listed for individual items within a claim, each provider
should be named in a different subtitle, with associated claim items for that provider
grouped underneath. The provider clusters should be listed alphabetically by provider
last name or facility name. The provider format follows the same conventions outlined
above in the Claim Header subsection.
If a single claim includes items with both different dates and different clusters, the items
should be grouped first by date, then by provider, with each listed on a separate line.
CONTENT
{Service description} ({Revenue Code})
Yes [or] NO [or] Yes - adjusted [or] NO - adjusted
${###,###.##}
${###,###.##}
${###,###.##}
${###,###.##}
{NOTE INDICATOR(S)}
‘B OF A’ SPECIFICATIONSSee Exhibit 1.2 for layout reference. FORMATTING [GR 3.2] dotted line [GR 2.2] black rule Column 1: [TB 2.1] service description, left aligned Column 2: [TB 2.1] approved status, right aligned Column 3: [TB 2.1] amount charged, right aligned Column 4: [TB 2.1] amount approved t, right aligned Column 5: [TB 2.1] amount paid, right aligned, with 5 point indent Column 6: [TB 2.2] maximum, right aligned, with 3.5 point indent Column 7: [TB 2.2] note indicator, left aligned, with 5 point indent The first line of column 6 will have [GR 2.2] on top and sides of the column. Subsequent lines will have [GR 2.2] on the sides only. NOTE: When there is more than one service line, insert [GR 5] 7 point space in between the claim lines. There is no dotted line in between. DYNAMIC RULES The content in this section is entirely dynamically generated. It includes the following content elements:
Service Provided & Billing Code
This column should contain the description of the service provided and, in parentheses,
the billing code for that service, followed by any modifier code and modifier descriptor.
Use the most recent consumer-friendly HCPCS (level 1)/CPT service descriptions, which
can be found on the CMS systems mainframe or at
https://www.cms.gov/Medicare/Coding/MedHCPCSGenInfo/index.html. The service
description has a maximum of 100 characters. Suppress the rest if the description runs
longer.
For the revenue code, use standard abbreviations provided by the National Uniform
Billing Committee without changing the wording.
Service Approved?
This column indicates if a claim item was approved or denied. It also indicates if a claim
was adjusted. Language options include:
Yes
NO
Yes - adjusted
NO - adjusted
See Exhibit 2.8 for an example of an adjusted claim (this example shows a Part B MSN,
but it can be understood to also apply to other members of the extended family).
Amount Facility Charged
This column lists the amount of the charge the outpatient facility submitted. This figure
may be up to eight digits long, including cents:
${###,###.##}Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Medicare-Approved Amount
This column lists the amount that Medicare allows for the service. This figure may be up
to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Amount Medicare Paid
This column lists the amount that Medicare paid toward the claim. This figure may be up
to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Maximum You May Be Billed
This column lists the beneficiary’s total liability for the claim item. This figure may be
up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
See Notes BelowThis column displays indicators that refer to explanations listed in the Notes for Claims
Above subsection, which is printed at the bottom of the page when applicable.
Note indicators use capital letters, and indicators should be printed in alphabetic order,
with a comma without space preceding each indicator after the first indicator for a line
(e.g., A,B,C). Show no more than three alphabetic indicators per line. If more than three
indicators are required, print on the next line below. A maximum of nine notes are
allowed per service, so no more than nine note indicators should ever be listed here.
If the same message is needed for more than one claim or service line on a single page,
print the same alphabetic code each time the message is required on that page. If,
however, that same message is required on a following page, use a new indicator letter in
the appropriate alphabetical order for that page.
Continue alphabetical order from page to page - do not restart the alphabet on each new
page.
If more than 26 alphabetic codes are needed, begin using lowercase alphabetic codes
(e.g., a,b,c). If more than 52 alphabetic codes are needed, repeat using capital letters.
CONTENT
{Service description} ({Revenue Code})
Yes [or] NO [or] Yes - adjusted [or] NO - adjusted
${###,###.##}
${###,###.##}
${###,###.##}
${###,###.##}
{NOTE INDICATOR(S)}
DME ASSIGNED SPECIFICATIONS
See Exhibit 1.7 for layout reference.
FORMATTING[GR 3.2] dotted line [GR 2.2] black rule Column 1: [TB 2.1] quantity and item/service description, left aligned Column 2: [TB 2.1] approved status, right aligned Column 3: [TB 2.1] amount charged, right aligned Column 4: [TB 2.1] amount approved, right aligned Column 5: [TB 2.1] amount paid, right aligned, with 5 point indent Column 6: [TB 2.2] maximum, right aligned, with 3.5 point indent Column 7: [TB 2.2] note indicator, left aligned, with 5 point indent The first line of column 6 will have [GR 2.2] on top and sides of the column. Subsequent lines will have [GR 2.2] on the sides only. NOTE: When there is more than one service line, insert [GR 5] 7 point space in between the claim lines. There is no dotted line in between. NOTE: For multiple dates subtitle, insert the following before corresponding service lines(s): [TH 5.1] date or provider information [GR 5] space after See Exhibit 2.6 for examples of claims with these various options for dynamic column subtitles. DYNAMIC RULES The content in this section is entirely dynamically generated. It includes the following content elements: Quantity, Item/Service Provided & Billing Code This column should contain the quantity or number of services provided, the description of the service provided and, in parentheses, the billing code for that service, followed by any modifier code and modifier descriptor.
Whenever possible, the number of services provided should be expressed as a whole
number, without decimal point or trailing zero (e.g. 2, not 2.0). Only if the number is a
partial quantity, then include a decimal point and a fractional amount, rounded to the
nearest tenth (e.g. 2.5, not 2.49).
Use the most recent consumer-friendly HCPCS (level 1)/CPT service descriptions, which
can be found on the CMS systems mainframe or at
https://www.cms.gov/Medicare/Coding/MedHCPCSGenInfo/index.html. The service
description has a maximum of 100 characters. Suppress the rest if the description runs
longer.
Item/Service Approved?
This column indicates if a claim item or service was approved or denied. It also indicates
if a claim was adjusted. Language options include:
Yes
NO
Yes - adjusted
NO - adjusted
See Exhibit 2.8 for an example of an adjusted claim (this example shows a Part B MSN,
but it can be understood to also apply to other members of the extended family).
Amount Provider Charged
This column lists the amount of the charge the provider submitted. This figure may be up
to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Medicare-Approved AmountThis column lists the amount that Medicare allows for the service. This figure may be up
to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Amount Medicare Paid
This column lists the amount that Medicare paid toward the claim. This figure may be up
to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Maximum You May Be Billed
The first line of claim will have [GR 2.2] on top and sides of the column. Subsequent
lines will have [GR 2.2] on the sides only.
This column lists the beneficiary’s total liability for the claim item. This figure may be
up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
See Notes Below
This column displays indicators that refer to explanations listed in the Notes for Claims
Above subsection, which is printed at the bottom of the page when applicable.Note indicators use capital letters, and indicators should be printed in alphabetic order,
with a comma without space preceding each indicator after the first indicator for a line
(e.g., A,B,C). Show no more than three alphabetic indicators per line. If more than three
indicators are required, print on the next line below. A maximum of five notes are
allowed per service, so no more than five note indicators should ever be listed here.
If the same message is needed for more than one claim or service line on a single page,
print the same alphabetic code each time the message is required on that page. If,
however, that same message is required on a following page, use a new indicator letter in
the appropriate alphabetical order for that page.
Continue alphabetical order from page to page - do not restart the alphabet on each new
page.
If more than 26 alphabetic codes are needed, begin using lowercase alphabetic codes
(e.g., a,b,c). If more than 52 alphabetic codes are needed, repeat using capital letters.
Multiple Dates Subtitles
If a single claim includes services provided on multiple dates, then a dynamic date
subtitle should be introduced into the claim body, separating the individual claim items
into clusters by date. See Exhibit 2.6 for examples of claims with these various options
for dynamic column subtitles.
Any subtitle should run across the full width of the claim columns, but the dynamic
content is placed only in the first column.
The preference is for each individual day to be given a separate subtitle, with claim items
grouped just by that one date. The date subtitle clusters should then be listed
chronologically, earliest first. If the claims data for an item only includes a range, then
that claim item can be listed under a range header, which should be sorted
chronologically by its start date. The date format follows the same conventions outlined
above in the Claim Header subsection.
CONTENT
{Item or Service description} ({Revenue Code})Yes [or] NO [or] Yes - adjusted [or] NO - adjusted
${###,###.##}
${###,###.##}
${###,###.##}
${###,###.##}
{NOTE INDICATOR(S)}
DME UNASSIGNED SPECIFICATIONS
See Exhibit 1.8 for layout reference.
FORMATTING
[GR 3.2] dotted line [GR 2.2] black rule
Column 1: [TB 2.1] quantity and item/service description, left aligned
Column 2: [TB 2.1] approved status, right aligned
Column 3: [TB 2.1] amount charged, right aligned
Column 4: [TB 2.1] amount approved, right aligned
Column 5: [TB 2.1] amount paid, right aligned, with 5 point indent
Column 6: [TB 2.2] maximum, right aligned, with 3.5 point indent
Column 7: [TB 2.2] note indicator, left aligned, with 5 point indent
The first line of column 6 will have [GR 2.2] on top and sides of the column. Subsequent
lines will have [GR 2.2] on the sides only.
NOTE: When there is more than one service line, insert [GR 5] 7 point space in between
the claim lines. There is no dotted line in between.
NOTE: For multiple dates subtitle, insert the following before corresponding service
lines(s):
[TH 5.1] date or provider information
[GR 5] space afterSee Exhibit 2.6 for examples of claims with these various options for dynamic column subtitles. DYNAMIC RULES The content in this section is entirely dynamically generated. It includes the following content elements: Quantity, Item/Service Provided & Billing Code This column should contain the quantity or number of services provided, the description of the service provided and, in parentheses, the billing code for that service, followed by any modifier code and modifier descriptor. Whenever possible, the number of services provided should be expressed as a whole number, without decimal point or trailing zero (e.g. 2, not 2.0). Only if the number is a partial quantity, then include a decimal point and a fractional amount, rounded to the nearest tenth (e.g. 2.5, not 2.49). Use the most recent consumer-friendly HCPCS (level 1)/CPT service descriptions, the long descriptions for level 2, which can be found on the CMS systems mainframe or at https://www.cms.gov/Medicare/Coding/MedHCPCSGenInfo/index.html. The service description has a maximum of 100 characters. Suppress the rest if the description runs longer. Item/Service Approved? This column indicates if a claim item was approved or denied. It also indicates if a claim was adjusted. Language options include: Yes NO Yes - adjusted NO - adjusted
See Exhibit 2.8 for an example of an adjusted claim (this example shows a Part B MSN,
but it can be understood to also apply to other members of the extended family).
Amount Provider Charged
This column lists the amount of the charge the provider submitted. This figure may be up
to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Medicare-Approved Amount
This column lists the amount that Medicare allows for the service. This figure may be up
to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Medicare Paid You
This column lists the amount that Medicare paid the beneficiary toward the unassigned
claim. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Maximum You May Be BilledThis column lists the beneficiary’s total liability for the claim item. This figure may be
up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
See Notes Below
This column displays indicators that refer to explanations listed in the Notes for Claims
Above subsection, which is printed at the bottom of the page when applicable.
Note indicators use capital letters, and indicators should be printed in alphabetic order,
with a comma without space preceding each indicator after the first indicator for a line
(e.g., A,B,C). Show no more than three alphabetic indicators per line. If more than three
indicators are required, print on the next line below. A maximum of five notes are
allowed per service, so no more than five note indicators should ever be listed here.
If the same message is needed for more than one claim or service line on a single page,
print the same alphabetic code each time the message is required on that page. If,
however, that same message is required on a following page, use a new indicator letter in
the appropriate alphabetical order for that page.
Continue alphabetical order from page to page - do not restart the alphabet on each new
page.
If more than 26 alphabetic codes are needed, begin using lowercase alphabetic codes
(e.g., a,b,c). If more than 52 alphabetic codes are needed, repeat using capital letters.
Multiple Dates Subtitles
If a single claim includes services provided on multiple dates, then a dynamic date
subtitle should be introduced into the claim body, separating the individual claim items
into clusters by date. See Exhibit 2.6 for examples of claims with these various options
for dynamic column subtitles.Any subtitle should run across the full width of the claim columns, but the dynamic
content is placed only in the first column.
The preference is for each individual day to be given a separate subtitle, with claim items
grouped just by that one date. The date subtitle clusters should then be listed
chronologically, earliest first. If the claims data for an item only includes a range, then
that claim item can be listed under a range header, which should be sorted
chronologically by its start date. The date format follows the same conventions outlined
above in the Claim Header subsection.
CONTENT
{Service description} ({Revenue Code})
Yes [or] NO [or] Yes - adjusted [or] NO - adjusted
${###,###.##}
${###,###.##}
${###,###.##}
${###,###.##}
{NOTE INDICATOR(S)}
F. Claim Total Line
The Claim Total Line subsection is the default subsection to follow the Claim Content
Lines subsection. If a single claim is splitting across pages, suppress this subsection and
replace with the continuation footer instead. Each claim will have only one instance of
claim total line. Reference section I. Breaking Claims - Continuation Footer for
specifications regarding the alternate option.
POSITION
This subsection is directly after the claim content lines subsection with fixed content area.
It is full-page or 540 points in width and 21 points in height. There are six columns. The
five right-most columns correspond to the columns in the Claims Content Lines
subsection; the first column, containing the claim number, is equivalent in width to the
first and second columns in the Claims Content Lines subsection. All content is to be top
aligned.PART A INPATIENT SPECIFICATIONS
See Exhibit 1.1 for layout reference.
FORMATTING
[GR 3.2] dotted rule [GR 2.2] black rule
Columns 1-2: [TB 2.2] claim number, left aligned
Column 3: (blank)
Column 4: [TB 2.1] non-covered total, right aligned
Column 5: [TB 2.1] amount paid total, right aligned, with 5 point indent
Column 6: [TB 2.2] maximum total, right aligned, with 3.5 point indent
Column 7: [TB 2.2] note indicator, left aligned, with 5 point indent
NOTE: The first line of column 6 will have [GR 2.2] on both sides and the bottom of the
column as a highlight.
DYNAMIC RULES
The content in this section is nearly entirely dynamically generated. It includes the
following content elements:
Claim Number
This column lists the control number for the claim, preceded by a static text phrase:
Total for Claim #{Claim Number}Insert dashes in the control number as indicated by the system.
Total of Non-Covered Charges
This column lists the sum of the line-item amounts above for any claim charges that
Medicare did not cover. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Total Amount Medicare Paid
This column lists the sum of the line-item amounts above that Medicare paid toward the
claim. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero. If the field has more than 11 characters, replace with
“see note” and list the amount in the notes.
Total Maximum You May Be Billed
This column lists the sum of the line-item amounts above showing the beneficiary’s
liability for the claim item. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero. If the field has more than 11 characters, replace with
“see note” and list the amount in the notes.
See Notes BelowThis column displays indicators that refer to explanations listed in the “Notes for Claims
Above” subsection, which is printed at the bottom of the page when applicable. See the
description in the “Claim Content Lines” specifications for detailed instructions. A
maximum of six notes are allowed per total line.
CONTENT
Total for Claim #{Claim Number}
${###,###.##}
${###,###.##}
${###,###.##}
{NOTE INDICATOR(S)}
HOSPICE AND HOME HEALTH SPECIFICATIONS
See Exhibit 1.3 and Exhibit 1.4 for layout reference.
FORMATTING
[GR 3.2] dotted rule [GR 2.2] black rule
Columns 1-2: [TB 2.2] claim number, left aligned
Column 3: [TB 2.1] amount charged total, right aligned
Column 4: [TB 2.1] approved total, right aligned
Column 5: [TB 2.1] amount paid total, right aligned, with 5 point indent
Column 6: [TB 2.2] maximum total, right aligned, with 3.5 point indent
Column 7: [TB 2.2] note indicator, left aligned, with 5 point indentNOTE: The first line of column 6 will have [GR 2.2] on top, bottom, and both sides of
the column as a highlight.
DYNAMIC RULES
The content in this section is nearly entirely dynamically generated. It includes the
following content elements:
Claim Number
This column lists the claim number for the claim, preceded by a static text phrase:
Total for Claim #{Claim Number}
Insert dashes in the claim number as indicated by the system.
Total Amount Provider Charged
This column lists the sum of the line-item amounts above of the charges the provider
submitted. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero. If the field has more than 11 characters, replace with
“see note” and list the amount in the notes.
Total Medicare-Approved Amount
This column lists the sum of the line-items amounts above for what Medicare allows for
the service. This figure may be up to eight digits long, including cents:
${###,###.##}Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero. If the field has more than 11 characters, replace with
“see note” and list the amount in the notes.
Total Amount Medicare Paid
This column lists the sum of the line-item amounts above for what Medicare paid toward
the claim. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero. If the field has more than 11 characters, replace with
“see note” and list the amount in the notes.
Total Maximum You May Be Billed
This column lists the sum of the line-item amounts above showing the beneficiary’s
liability for the claim item. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero. If the field has more than 11 characters, replace with
“see note” and list the amount in the notes.
See Notes Below
This column displays indicators that refer to explanations listed in the “Notes for Claims
Above” subsection, which is printed at the bottom of the page when applicable. See the
description in the “Claim Content Lines” specifications for detailed instructions. A
maximum of nine notes are allowed per total line.
CONTENT
Total for Claim #{Claim Number}${###,###.##}
${###,###.##}
${###,###.##}
${###,###.##}
{NOTE INDICATOR(S)}
PART B ASSIGNED SPECIFICATIONS
See Figure 10.3.6.F2 and Exhibit 1.5 for layout reference.
FORMATTING
[GR 3.2] dotted rule [GR 2.2] black rule
Columns 1-2: [TB 2.2] claim number, left aligned
Column 3: [TB 2.1] amount charged total, right aligned
Column 4: [TB 2.1] approved total, right aligned
Column 5: [TB 2.1] amount paid total, right aligned, with 5 point indent
Column 6: [TB 2.2] maximum total, right aligned, with 3.5 point indent
Column 7: [TB 2.2] note indicator, left aligned, with 5 point indent
NOTE: The first line of column 6 will have [GR 2.2] on top, bottom, and both sides of
the column as a highlight.
DYNAMIC RULES
The content in this section is nearly entirely dynamically generated. It includes the
following content elements:
Claim Number
This column lists the claim number for the claim, preceded by a static text phrase:
Total for Claim #{Claim Number}Insert dashes in the claim number as indicated by the system.
Total Amount Provider Charged
This column lists the sum of the line-item amounts above of the charges the provider
submitted. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Total Medicare-Approved Amount
This column lists the sum of the line-items amounts above for what Medicare allows for
the service. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Total Amount Medicare Paid
This column lists the sum of the line-item amounts above for what Medicare paid toward
the claim. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Total Maximum You May Be BilledThis column lists the sum of the line-item amounts above showing the beneficiary’s
liability for the claim item. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
See Notes Below
This column displays indicators that refer to explanations listed in the “Notes for Claims
Above” subsection, which is printed at the bottom of the page when applicable. See the
description in the “Claim Content Lines” specifications for detailed instructions. A
maximum of six notes are allowed per total line.
CONTENT
Total for Claim #{Claim Number}
${###,###.##}
${###,###.##}
${###,###.##}
${###,###.##}
{NOTE INDICATOR(S)}
PART B UNASSIGNED SPECIFICATIONS
See figure 10.3.6.F2 or Exhibit 1.6 for layout reference.
FORMATTING
[GR 3.2] dotted rule [GR 2.2] black rule
Columns 1-2: [TB 2.2] claim number, left aligned
Column 3: [TB 2.1] amount charged total, right alignedColumn 4: [TB 2.1] approved total, right aligned
Column 5: [TB 2.1] amount paid total, right aligned, with 5 point indent
Column 6: [TB 2.2] maximum total, right aligned, with 3.5 point indent
Column 7: [TB 2.2] note indicator, left aligned, with 5 point indent
NOTE: The first line of column 6 will have [GR 2.2] on top, bottom, and both sides of
the column as a highlight.
DYNAMIC RULES
The content in this section is nearly entirely dynamically generated. It includes the
following content elements:
Claim Number
This column lists the claim number for the claim, preceded by a static text phrase:
Total for Claim #{Claim Number}
Insert dashes in the claim number as indicated by the system.
Total Amount Provider Charged
This column lists the sum of the line-item amounts above of the charges the provider
submitted. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Total Medicare-Approved AmountThis column lists the sum of the line-items amounts above for what Medicare allows for
the service. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Total Amount Medicare Paid You
This column lists the sum of the line-item amounts above for what Medicare paid the
beneficiary toward the claim. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Total Maximum You May Be Billed
This column lists the sum of the line-item amounts above showing the beneficiary’s
liability for the claim item. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
See Notes Below
This column displays indicators that refer to explanations listed in the “Notes for Claims
Above” subsection, which is printed at the bottom of the page when applicable. See the
description in the “Claim Content Lines” specifications for detailed instructions. A
maximum of six notes are allowed per total line.CONTENT
Total for Claim #{Claim Number}
${###,###.##}
${###,###.##}
${###,###.##}
${###,###.##}
{NOTE INDICATOR(S)}
‘B OF A’ SPECIFICATIONS
See Exhibit 1.2 for layout reference.
FORMATTING
[GR 3.2] dotted rule [GR 2.2] black rule
Columns 1-2: [TB 2.2] claim number, left aligned
Column 3: [TB 2.1] amount charged total, right aligned
Column 4: [TB 2.1] approved total, right aligned
Column 5: [TB 2.1] amount paid total, right aligned, with 5 point indent
Column 6: [TB 2.2] maximum total, right aligned, with 3.5 point indent
Column 7: [TB 2.2] note indicator, left aligned, with 5 point indent
NOTE: The first line of column 6 will have [GR 2.2] on top, bottom, and both sides of
the column as a highlight.
DYNAMIC RULESThe content in this section is nearly entirely dynamically generated. It includes the
following content elements:
Claim Number
This column lists the claim number for the claim, preceded by a static text phrase:
Total for Claim #{Claim Number}
Insert dashes in the claim number as indicated by the system.
Total Amount Facility Charged
This column lists the sum of the line-item amounts above of the charges the facility
submitted. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero. If the field has more than 11 characters, replace with
“see note” and list the amount in the notes.
Total Medicare-Approved Amount
This column lists the sum of the line-items amounts above for what Medicare allows for
the service. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero. If the field has more than 11 characters, replace with
“see note” and list the amount in the notes.
Total Amount Medicare PaidThis column lists the sum of the line-item amounts above for what Medicare paid toward
the claim. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero. If the field has more than 11 characters, replace with
“see note” and list the amount in the notes.
Total Maximum You May Be Billed
This column lists the sum of the line-item amounts above showing the beneficiary’s
liability for the claim item. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero. If the field has more than 11 characters, replace with
“see note” and list the amount in the notes.
See Notes Below
This column displays indicators that refer to explanations listed in the “Notes for Claims
Above” subsection, which is printed at the bottom of the page when applicable. See the
description in the “Claim Content Lines” specifications for detailed instructions. A
maximum of nine notes are allowed per total line.
CONTENT
Total for Claim #{Claim Number}
${###,###.##}
${###,###.##}
${###,###.##}
${###,###.##}
{NOTE INDICATOR(S)}DME ASSIGNED SPECIFICATIONS
See figure 10.3.6.F3 or Exhibit 1.7 for layout reference.
FORMATTING
[GR 3.2] dotted rule [GR 2.2] black rule
Columns 1-2: [TB 2.2] claim number, left aligned
Column 3: [TB 2.1] amount charged total, right aligned
Column 4: [TB 2.1] approved total, right aligned
Column 5: [TB 2.1] amount paid total, right aligned, with 5 point indent
Column 6: [TB 2.2] maximum total, right aligned, with 3.5 point indent
Column 7: [TB 2.2] note indicator, left aligned, with 5 point indent
NOTE: The first line of column 6 will have [GR 2.2] on top, bottom, and both sides of
the column as a highlight.
DYNAMIC RULES
The content in this section is nearly entirely dynamically generated. It includes the
following content elements:
Claim Number
This column lists the claim number for the claim, preceded by a static text phrase:
Total for Claim #{Claim Number}
Insert dashes in the claim number as indicated by the system.
Total Amount Supplier ChargedThis column lists the sum of the line-item amounts above of the charges the supplier
submitted. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Total Medicare-Approved Amount
This column lists the sum of the line-items amounts above for what Medicare allows for
the item or service. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Total Amount Medicare Paid
This column lists the sum of the line-item amounts above for what Medicare paid toward
the claim. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Total Maximum You May Be Billed
This column lists the sum of the line-item amounts above showing the beneficiary’s
liability for the claim item. This figure may be up to eight digits long, including cents:
${###,###.##}Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
See Notes Below
This column displays indicators that refer to explanations listed in the Notes for Claims
Above subsection, which is printed at the bottom of the page when applicable. See the
description in the Claim Content Lines specifications for detailed instructions. Note that
the Claim Total Line differs from the Claim Content Lines in regards to claim notes: A
maximum of three notes are allowed per total line, rather than the five notes allowed for a
content line. No more than three note indicators should ever be listed here.
CONTENT
Total for Claim #{Claim Number}
${###,###.##}
${###,###.##}
${###,###.##}
${###,###.##}
{NOTE INDICATOR(S)}
DME UNASSIGNED SPECIFICATIONS
See figure 10.3.6.F2 or Exhibit 1.8 for layout reference.
FORMATTING
[GR 3.2] dotted rule [GR 2.2] black rule
Columns 1-2: [TB 2.2] claim number, left aligned
Column 3: [TB 2.1] amount charged total, right aligned
Column 4: [TB 2.1] approved total, right aligned
Column 5: [TB 2.1] amount paid total, right aligned, with 5 point indent
Column 6: [TB 2.2] maximum total, right aligned, with 3.5 point indent
Column 7: [TB 2.2] note indicator, left aligned, with 5 point indentNOTE: The first line of column 6 will have [GR 2.2] on top, bottom, and both sides of
the column as a highlight.
DYNAMIC RULES
The content in this section is nearly entirely dynamically generated. It includes the
following content elements:
Claim Number
This column lists the claim number for the claim, preceded by a static text phrase:
Total for Claim #{Claim Number}
Insert dashes in the claim number as indicated by the system.
Total Amount Supplier Charged
This column lists the sum of the line-item amounts above of the charges the supplier
submitted. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Total Medicare-Approved Amount
This column lists the sum of the line-items amounts above for what Medicare allows for
the item or service. This figure may be up to eight digits long, including cents:
${###,###.##}Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Total Amount Medicare Paid You
This column lists the sum of the line-item amounts above for what Medicare paid the
beneficiary toward the claim. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
Total Maximum You May Be Billed
This column lists the sum of the line-item amounts above showing the beneficiary’s
liability for the claim item. This figure may be up to eight digits long, including cents:
${###,###.##}
Insert a comma between the thousands’ digit and the hundreds’ digit of any four-figure or
higher amount. Use $0.00 for zero.
See Notes Below
This column displays indicators that refer to explanations listed in the Notes for Claims
Above subsection, which is printed at the bottom of the page when applicable. See the
description in the Claim Content Lines specifications for detailed instructions. Note that
the Claim Total Line differs from the Claim Content Lines in regards to claim notes: A
maximum of three notes are allowed per total line, rather than the five notes allowed for a
content line. No more than three note indicators should ever be listed here.
CONTENT
Total for Claim #{Claim Number}${###,###.##}
${###,###.##}
${###,###.##}
${###,###.##}
{NOTE INDICATOR(S)}
G. Notes for Claims Above
This subsection is dynamically generated when any of the claim line items on the page
has an explanatory note. Note that the notes are limited to only those claim items on each
page. See Exhibit 2.9, Exhibit 2.10, Exhibit 2.11, and Exhibit 2.12 for multiple examples
of the relationship between claims data and claim notes.
POSITION
This subsection is built dynamically from bottom up in relation to the claim section
above. It is full-page or 540 points in width with a variable height depending on the
content length. Indent in 16 points from the right margin to start notes text.
There should be a minimum of 12 points space between the top of this subsection and
Claim Total Line subsection. If there is a continuation box, see next subsection, 10.3.6.I,
for spacing specifications.
FORMATTING
[GR 2] black rule[TB 2.2] subsection header [GR 4.2] space after [TB 2.2] alphabetic note indicator(s) [TB 1.1] note body text NOTE: If there are multiple notes, insert [GR 4.2] space before the note indicator and body text. DYNAMIC RULES This subsection is dynamically generated when any of the claim line items on the page is linked to an explanatory note. If there are no messages to be printed, suppress the entire Notes for Claims Above subsection. Do not print the Notes for Claims Above subsection without at least one complete message following it on the same page. The section includes three elements: Static Subsection Header See the content section below for this language. Note Indicator(s) See the description in the Claim Content Lines specifications for detailed instructions on the generation of the alphabetic note indicators. Those instructions should be followed here, with the exception that each individual note indicator should be placed on a separate line. List the note indicators in alphabetic order. Identical notes should not be repeated. For example, even if the note indicator “F” appears on multiple occasions in the claim lines on the page, the F indicator and the explanatory note linked to F should only appear once in this section. Explanatory Note
Each note indicator should be followed by an explanatory note relating to the claim data
on the page. These explanatory notes are linked to the claim items in the system, and a
complete list of the note text is available on the CMS website at:
http://www.cms.gov/Medicare/Medicare-General-Information/MSN/index.html.
CONTENT
Notes for Claims Above
{Note Indicator(s)} {Explanatory Note(s)}
H. Continued Claims - Continuation Box
This section is dynamically generated when the claims continue on the next page or a
claim is split across the page. See Exhibit 2.9, Exhibit 2.10, Exhibit 2.11, and Exhibit
2.12 for multiple examples of continuing claims.
POSITION
This element is fixed in size, 84 points in width and 18 points in height. The white type
and glyph arrow are centered horizontally and vertically within the black filled box. The
horizontal position is fixed, but the vertical position is dynamic. The element is right
aligned on top right of the Notes for Claims Above subsection.
FORMATTING
[TB 2.2] Continued [GL 9] arrow, right aligned, white on black fill
DYNAMIC RULES
If the claim above splits across pages, also include the continued footer at the bottom of
the claim in addition to this element.CONTENT Continued [arrow glyph] I. Breaking Claims - Continuation Footer This section is dynamically generated when a claim is split across the page. When there is a split, include this subsection instead of the Claim Total Line subsection. The specifications of the columns are the same, dependent on MSN type, with dynamic claim number and static text. See Exhibit 2.9, Exhibit 2.10, Exhibit 2.11, and Exhibit 2.12 for multiple examples of continuing claims. POSITION This subsection is directly after the claim content lines subsection with fixed content area. It is full-page or 540 points in width and 21 points in height. There are six columns. The five right-most columns correspond to the column sizes in the Claims Content Lines subsection; the first column, containing the claim number, is equivalent in width to the first and second columns in the Claims Content Lines subsection. All content is to be top aligned. FORMATTING [GR 3.2] dotted rule [GR 2.2] black rule Columns 1-2: [TB 2.2] claim number, left aligned Column 3: (blank) Column 4: (blank) Column 5: (blank) Column 6: [TB 2.2] continued tag, right aligned, with 3.5 point indent Column 7: (blank)
NOTE: There are no black rules to highlight Column 6 as the Claim Total Line
subsection.
DYNAMIC RULES
Repeat at the bottom of the claim as needed if the Claim Total Line subsection is not on
the page.
CONTENT
Claim #{Claim Number}
(continued)
J. Breaking Claims - Continuation Header
This section is dynamically generated when a claim is split across two or more pages.
When there is a split, include this subsection on subsequent pages at the top of the page
before continuing the claims followed by the Claim Column Titles subsection and Claim
Content Lines subsection. See Exhibit 2.9, Exhibit 2.10, Exhibit 2.11, and Exhibit 2.12
for multiple examples of continuing claims.
POSITION
This subsection is directly after the page header. It is fixed in size, full-page or 540
points in width and 25 points in height.
FORMATTING
[GR 2.1] black rule[TB 2.2] date / provider continued…
[GR 3.4] dotted rule w/ space before
DYNAMIC RULES
Repeat header on subsequent pages as needed if the Claim Total Line subsection is not on
the page.
PART A INPATIENT AND‘B OF A’ SPECIFICATIONS
CONTENT
{Date of Service} / {Facility name} continued…
HOSPICE, HOME HEALTH AND PART B (ASSIGNED AND UNASSIGNED)
SPECIFICATIONS
CONTENT
{Date of Service} / {Provider name} continued…
DME (ASSIGNED AND UNASSIGNED) SPECIFICATIONS
CONTENT
{Date of Service} / {Supplier name} continued…
10.3.7 - Claims Calculations
(Rev. 3210, Issued: 03-03-15, Effective: 04-16-15. Implementation: 04-16-15)
This section provides calculations for correctly displaying dollar amounts in certain
columns of the MSN.
NOTE THAT THE FOLLOWING SECTION HAS BEEN UPDATED TO REFLECT
NEW COLUMN NAMES, BUT HAS NOT OTHERWISE BEEN ALTERED FROM
THE FORMER ITERATION OF CHAPTER 21. SSMs ARE TO CONTINUE
CURRENT PRACTICE FOR CALCULATIONS UNTIL ACCURATE REVISIONS
COULD BE MADE AT A FUTURE DATE.• Part A - “Claim Approved?” column is new; Is the “Amount Medicare Paid” column comparable to the old “Deductible and Coinsurance” column? If not, it needs new instructions. Date of Service now shows up at top of claim, not in its own column; first column now shows Benefit Period date. • Part B - “Service Approved?” column is new; Date of Service now shows up at top of claim, not in its own column • Unassigned Part B - “Service Approved?” column is new; Date of Service now shows at top of claim, not in its own column. • B of A - “Service Approved?” column is new; Are the “Medicare-Approved Amount” and “Amount Medicare Paid” columns comparable to the old “Non- Covered Charges” and “Deductible and Coinsurance” columns? If not, these need instructions. Date of Service now shows up at top of claim, not in its own column. • DME - “Item/Service Approved?” column is new; Date of Service now shows up at top of claim, not in its own column. A. Part A Calculations “Maximum You May Be Billed” Column The following chart is to be used to display the “Maximum You May Be Billed” amounts for each service line on outpatient claims other than those that have a Medicare secondary payment less than the amount Medicare would have paid if it were primary. See the Medicare Secondary Payer Manual, Chapter 5, if the Medicare secondary payment is less than the amount Medicare would pay if it were primary. Calculations for Completing “Maximum You May Be Billed” Column - Outpatient Claims Instructions/Source of Dollar Amount for Calculations A. Service line billed amount This is the service line billed amount. This amount should be shown in the “Amount Provider Charged” column of the MSN. B. Psychiatric reduction B = A x .375 This is applicable only to services subject to the outpatient psychiatric limitation. For all other services, B = 0. C. Amount remaining after psychiatric reduction C = A - B. D. Deductible applied This is the amount of deductible applied on the service line. If no deductible applied, D = 0. E. Amount charged less deductible E = C - D.
Calculations for Completing “Maximum You May Be Billed” Column - Outpatient Claims Instructions/Source of Dollar Amount for Calculations F. Less Medicare copayment amount Depending upon the service, F may equal any of: 1. E - where services are paid at 100% of the approved amount; 2. 80% of E - where coinsurance is based on approved amount; 3. E minus 20% of E - where coinsurance is based on charges; or 4. OPPs payment amount minus the fixed beneficiary copayment where hospital outpatient PPS is involved. G. Amount after deductible, copayment and psychiatric reduction G = E - F. H. Of the billed amount This is dollar amount shown in “A.” I. Less what Medicare owes This is the dollar amount shown in “G.” J. Net responsibility J = H - I. K. Plus charges that Medicare does not cover This step represents charges that Medicare does not cover shown in the “Non-Covered Charges” column on the MSN. Charges for which the beneficiary is determined to have no liability should be excluded from this step. Exclude dollar amounts for denials such as: • Services determined not to be medically necessary and the beneficiary was not informed in writing, in advance, that the services may not be paid; • The provider failed to tell the beneficiary if the diagnostic test was purchased, from whom it was purchased, the acquisition cost of the purchased test, or the cost of the professional component; • Missing information such as ICD-9, UPIN, etc.; • The charge was denied as a duplicate; • The service was part of a major surgery, test panel or bundled code; or
Calculations for Completing “Maximum You May Be Billed” Column - Outpatient Claims Instructions/Source of Dollar Amount for Calculations • The service was denied/reduced because of utilization reasons. L. Beneficiary responsibility L = J + K Display this amount in the “Maximum You May Be Billed” column for service lines on outpatient claims. Claims submitted with a beneficiary paid amount require the additional calculations shown in Subsection C below. Display of the “Maximum You May Be Billed” Column for MSP Claims If the Medicare secondary payment plus the amount the primary insured paid equals or exceeds what Medicare would have paid, the “Maximum You May Be Billed” column for each approved service should display “$0.00.” If the primary insurer paid amount is less than what Medicare would have paid, the amount shown in “Maximum You May Be Billed” column for each service line needs to be reduced using the following formula. For the first service line, the amount “Maximum You May Be Billed” = Deductible + Coinsurance - Primary Paid Amount + Non-Covered Charges. For the second service line, the same formula would be followed with the Primary Amount equaling the Primary Paid minus the Deductible + Coinsurance from the first line. Continue in this manner until the primary paid amount equals either $0.00 or the Deductible + Coinsurance equals $0.00. Display of the “Maximum You May Be Billed” Column for Claims Submitted with a Beneficiary Paid Amount: If a claim is submitted with a beneficiary paid amount, the amount(s) in the “Maximum You May Be Billed” column will be reduced by the amount the beneficiary prepaid the provider. Apply the beneficiary paid amount to each service line sequentially until the beneficiary paid amount is reduced to zero or all service lines have been considered. Step 1: If the amount the beneficiary paid is less than or equal to the amount shown for the “Maximum You May Be Billed” column, subtract the amount the beneficiary paid from that amount, and display the difference in the “Maximum You May Be Billed” column for that service line.
Step 2: If the amount the beneficiary paid is greater than the amount calculated for the “Maximum You May Be Billed” column, subtract the “Maximum You May Be Billed” amount for the first service line from the amount the beneficiary paid, and show zero in the “Maximum You May Be Billed” column. Repeat these steps with any remaining beneficiary paid amounts. If a balance remains after all services lines have been considered, that amount should match the check amount to the beneficiary on that claim. If payment was made to the beneficiary, the balance should be shown in the appropriate blank of message 34.4. If a check was not issued, print message 34.2. B. Part B Calculations “Medicare Paid You/Provider” Column - Assigned and Unassigned Claims The following chart is to be used to display the Medicare paid amount for each service line on assigned and unassigned claims other than those that have a Medicare secondary payment less than the amount Medicare would have paid if it were primary. Steps for Displaying “Medicare Paid Amounts” on the Service Line Instructions/Source of Dollar Amounts A. Service line approved amount This is the approved amount for the service. Do not include interest amounts paid or applied to the service line. B. Mental Health Treatment Limitation B = A x 37.5 This is applicable only for services subject to the outpatient mental health treatment limitation. For all other services, B = 0. C. Amount remaining after mental health treatment limitation C = A - B. D. Deductible applied This is the amount of deductible applied on the service line. If no deductible applied, D = 0. E. Approved amount less deductible E = C - D. F. Less Medicare copayment F = E x .20 Services paid at 100% of the approved amount do not have a copayment. For services paid at 100%, F = 0. G. Amount after deductible, copayment and mental health treatment limitation G = E - F. H. Less 10% for late filing H = G x .10 If service line is part of an unassigned claim or there is no reduction for late filing, H = 0. I. Payment after reduction I = G - H. J. Less Balanced Budget Law Reduction The total Balanced Budget Law reductions applied to the service line. If no reduction, J = 0.
Steps for Displaying “Medicare Paid Amounts” on the Service Line Instructions/Source of Dollar Amounts K. Payment after reduction K = I - J. L. Medicare paid amount L = K - Display this amount in the “Medicare Paid You/Provider” column. “MAXIMUM You May Be Billed” Column - Assigned Claims The following chart is to be used to display the “Maximum You May Be Billed” amounts for each service line on assigned claims other than those that have a Medicare secondary payment less than the amount Medicare would have paid if it were primary. Calculations for Completing “Maximum You May Be Billed” Column - Assigned Claims Instructions/Source of Dollar Amount for Calculations A. Service line approved amount This is the service line approved amount. This amount should be shown in the “Medicare Approved” column of the MSN. B. Mental Health Treatment Limitation B = A x 37.5 This is applicable only to services subject to the outpatient psychiatric limitation. For all other services, B = 0. C. Amount remaining after mental health treatment limitation C = A - B. D. Deductible applied This is the amount of deductible applied on the service line. If no deductible applied, D = 0. E. Approved amount less deductible E = C - D. F. Less Medicare copayment amount F = E x .20 Services paid at 100% of the approved amount do not have a copayment. For services paid at 100%, F = 0. G. Amount after deductible, copayment and mental health treatment limitation G = E - F. H. Of the approved amount This is dollar amount shown in “A.” I. Less what Medicare owes This is the dollar amount shown in “G.” J. Net responsibility J = H - I.
Calculations for Completing “Maximum You May Be Billed” Column - Assigned Claims Instructions/Source of Dollar Amount for Calculations K. Plus charges that Medicare does not cover This step represents charges that Medicare does not cover and the beneficiary is liable. Charges for which the beneficiary is determined to have no liability should be excluded from this step. Exclude dollar amounts for denials or reductions such as: • Services determined not to be medically necessary and the beneficiary was not informed in writing, in advance, that the services may not be paid; • The provider failed to tell the beneficiary if the diagnostic test was purchased, from whom it was purchased, the acquisition cost of the purchased test, or the cost of the professional component; • Missing information such as ICD-9, UPIN, etc.; • The charge was denied as a duplicate; • The service was part of a major surgery, test panel or bundled code; or • The service was denied/reduced because of utilization reasons. L. Beneficiary responsibility L = J + K Display this amount in the “Maximum You May Be Billed” column for service lines on assigned claims. Claims submitted with a beneficiary paid amount require additional calculations. See Subsection F below. “Maximum You May Be Billed” Column - Unassigned Claims The following chart is used to display the “Maximum You May Be Billed” amounts for each service line on unassigned claims other than those that have a Medicare secondary payment less than the amount Medicare would have paid if it were primary.
Calculations for Completing “Maximum You May Be Billed” Column - Unassigned Claims Instructions/Source of Dollar Amount for Calculations A. Of the total charges The billed amount for the service line. B. Approved amount The service line approved amount. C. Amount exceeding limiting charge For unassigned services subject to the limiting charge, this is the actual dollar amount by which the limiting charge is exceeded. If the amount is less than $1.00, C = 0. Do not include services being reduced or denied for any of the conditions under E. D. Net Responsibility D = A - C.
Calculations for Completing “Maximum You May Be Billed” Column - Unassigned Claims Instructions/Source of Dollar Amount for Calculations E. Less charges beneficiary is not liable for This step represents charges that were denied or reduced and the beneficiary is not liable for the denial or the reduction. Include dollar amounts for denials or reductions such as: • Services determined not to be medically necessary, and the beneficiary was not informed in writing in advance that the services may not be paid; • The provider failed to tell the beneficiary if the diagnostic test was purchased, from whom it was purchased, the acquisition cost of the purchased test, or the cost of the professional component; • The claim did not have an ICD-9 code listed, or the service was not linked to an ICD-9 code; • The charge was denied as a duplicate; • The service was part of a major surgery, test panel, or bundled code; • The service was denied because of utilization reasons; or • Rebundling of services when the minor service was paid before the major service was billed. Use the amount allowed for the minor service in step E, or Reductions due to coverage. F. Beneficiary Responsibility F = D - E Display this amount in the “Maximum You May Be Billed” column for unassigned claims. Claims submitted with a beneficiary paid require additional calculations, therefore, proceed to §10.3.10.2(f). Display of the “Medicare Paid You” and “Medicare Paid Provider” Columns for MSP Claims
Medicare secondary payment is computed by the MSP pay module based on claim totals. However, the MSN displays calculations by service line. In order to complete the “Medicare Paid Provider” and “Medicare Paid You” columns for MSP claims, the MAC must apportion the total amount Medicare paid on the claim among the approved service lines. For the first approved service line, show the lesser of 80 percent (50 percent if the outpatient psychiatric limit applies, or 100 percent for services paid at 100 percent) of the Medicare approved amount, less any deductible applied, or the amount Medicare actually paid on the claim. For the second approved service line, show the lesser of: • 80 percent (50 percent if the outpatient psychiatric limit applies, or 100 percent for services paid at 100 percent) of the Medicare approved amount less any deductible applied, or • The actual amount Medicare paid on the claim minus the amount shown under Medicare Paid for the prior approved service lines. Continue on following lines in this manner until the entire Medicare secondary payment for the claim has been exhausted. Display of the “Maximum You May Be Billed” Column for MSP Claims 1. Assigned Claims If the Medicare secondary payment plus the amount the primary insurer paid equals or exceeds the Medicare approved amount, display “$0.00” in the “Maximum You May Be Billed” column for each approved service line. If the Medicare secondary payment plus the amount the primary insurer paid is less than the Medicare approved amount, A/B MACs (B)/DME MACs calculate the total beneficiary responsibility for approved services by subtracting the sum of the primary insurer’s payment and the Medicare secondary payment from the total Medicare approved amount for those services. Amount Medicare Approved on Claim - (Primary Insurer Payment + Medicare Payment) = Total Beneficiary Responsibility For the first approved service line, A/B MACs (B)/DME MACs show the lesser of 20 percent (50 percent if the outpatient psychiatric limit applies) of the Medicare approved amount or the beneficiary’s total responsibility for all approved services on the claim.
For the second approved service line, A/B MACs (B)/DME MACs show the lesser of 20 percent (50 percent if the outpatient psychiatric limit applies) of the approved amount for the line or the beneficiary’s total responsibility for approved services minus the amount shown for the prior approved service line. Continue in this manner until the entire beneficiary responsibility has been exhausted. Enter $0.00 in the “Maximum You May Be Billed” column for denied services for which the beneficiary is not liable. Enter the amount charged in the “Maximum You May Be Billed” column for denied services for which the beneficiary is responsible. NOTE: If there is an “obligated to accept” amount submitted on the claim, and that amount is greater than zero but less than the Medicare approved amount, use the “obligated to accept” amount in place of the Medicare approved amount when performing the above calculations. 2. Unassigned Claims The amount in the “Maximum You May Be Billed” column for approved services is the amount charged or the limiting charge, whichever is less. NOTE: If there is an “obligated to accept” amount submitted on the claim and that amount is greater than zero but less than the amount charged or the limiting charge, use the “obligated to accept” amount when performing this calculation. Enter $0.00 in the “Maximum You May Be Billed” column for denied services for which the beneficiary is not liable. Enter the amount charged in the “Maximum You May Be Billed” column for denied services for which the beneficiary is responsible. Display of the “Maximum You May Be Billed” Column for Claims Submitted with a Beneficiary Paid Amount 1. Assigned Claims If an assigned claim is submitted with a beneficiary paid amount, the amount(s) in the “Maximum You May Be Billed” column will be reduced by the amount the beneficiary prepaid the provider. Apply the beneficiary paid amount as indicated below to each service line sequentially until the beneficiary paid amount is reduced to zero or all service lines have been considered. Step 1: Subtract the amount of the beneficiary check, if any, from the patient amount submitted on the claim. Use the difference as the new patient paid amount. If there was
no check to the beneficiary, use the patient paid amount submitted on the claim for remaining steps. Step 2: If the new patient paid amount is less than or equal to the amount calculated for the “Maximum You May Be Billed” column, subtract the new patient paid amount from the original “Maximum You May Be Billed” amount, and display the difference in the “Maximum You May Be Billed” column for that service line. Step 3: If the new patient paid amount is greater than the amount calculated for the “Maximum You May Be Billed” column, subtract the original “Maximum You May Be Billed” amount for the first service line from the new patient paid amount, and show zero in the “Maximum You May Be Billed” column. Repeat these steps with any remaining beneficiary paid amounts. 2. Unassigned Claims If an unassigned claim is submitted with a beneficiary paid amount, the amount(s) in the “Maximum You May Be Billed” column will be reduced by the amount the beneficiary prepaid the provider. Apply the beneficiary paid amount for each service line sequentially until the beneficiary paid amount is reduced to zero or all service lines have been considered. Step 1: If the amount the beneficiary paid is less than or equal to the amount calculated for the “Maximum You May Be Billed” column, subtract the amount the beneficiary paid from that amount, and display the difference in the “Maximum You May Be Billed” column for that service line. Step 2: If the amount the beneficiary paid amount is less than or equal to the amount calculated for the “Maximum You May Be Billed” column, subtract the “Maximum You May Be Billed” amount for the first service line from the amount the beneficiary paid, and show zero in the “Maximum You May Be Billed” column for that service line. Repeat these steps with any remaining beneficiary paid amounts. If there is a balance after all service lines have been considered on unassigned claims, that amount is what the beneficiary overpaid the provider. A/B MACs (B)/DME MACs have the option of printing claim level message 34.3 in this situation if their system permits. Print message 34.2 on assigned claims when the beneficiary paid amount does not exceed coinsurance and deductible and for all unassigned claims submitted with a beneficiary paid amount. Display of the “Medicare Paid You” Column for Unassigned Claims with a Previous Overpayment Amount Withheld
The “Medicare Paid You” column should show the actual amount that would have been paid if no previous overpayment had been withheld from the check issued to the beneficiary. Use message 32.1 to show the amount by which the check is reduced to recover an overpayment from the beneficiary. Display of the “Medicare Paid You” Column for Assigned and Unassigned Adjustment Claims Show all service lines for the adjustment claim. The “Medicare Approved” and “Medicare Paid” columns will display the same allowed and paid amounts as were shown on the original MSN for service lines that are not subject to adjustment. The “Medicare Approved” and “Medicare Paid” columns for adjusted service lines will show the total combined amount approved and paid for both the original and adjusted claim. Likewise, “Claim Total” lines for adjusted claims will reflect the combined total amounts approved and paid for the original and adjusted claim. The “Maximum You May Be Billed” column will show the beneficiary’s total responsibility. The MAC uses message 31.13 on all adjustments where a partial payment was previously made. C. Suppression of Claims From MSNs A/B MACs (A), (B), (HHH), and DME MACs have the option to suppress claims from MSNs when all of the following three conditions apply: • The claim is a coordination of benefits (crossover) claim for Medicaid; • There is no resulting beneficiary liability; and • Suppression of the MSN is cost effective. In addition, if the MAC’s system denies an exact duplicate of a claim, the MAC may suppress the claim from the MSN. An exact duplicate claim is one in which every field of the duplicate claim matches every field of the original claim. Since appeal rights are not affected, do not display claims on MSNs for services paid at 100 percent of the fee schedule where no deductible or coinsurance is applied, e.g., diagnostic laboratory services. If other services on that claim will appear on the MSN, include all services being paid. Upon the beneficiary’s request, create and send MSNs for previously suppressed claims. Do not suppress claims from MSNs when any of the following conditions apply: • One or more services were denied because one of the exclusions from Medicare coverage in 1862(a)(1) of the Social Security Act (the Act) applies;
• The claim is denied as not filed within the time limits required by 1842(b)(3) of the Act; • The claim is denied in full or in part because the beneficiary was not enrolled in Part A or B of Medicare when the services in question were provided; or • An initial determination is made on a claim not later than the 45-day period beginning on the date the A/B MAC (A), (B), (HHH), or DME MAC receives a claim. 10.3.8 - Specifications for Section 4 (Last Page): Denials and Appeals (Rev. 10180, Issued: 06-12-2020, Effective: 10-01-2020, Implementation: 10- 05-2020) This section of the MSN helps beneficiaries understand how to handle denied claims; it also explains how and when to file an appeal. This section should be printed in its entirety on exactly one page, and it should always appear on the MSN’s final page. It can appear on either the front or reverse of a sheet. A. Section Title POSITION This subsection contains information of a fixed size. It does not vary in overall width or length. The content area begins (0˝, 5˝), 7 points from the baseline of Headers of Other Pages subsection. It is full-page or 540 points in width and 24 points in height. FORMATTING [GR 2.1] black rule [TH 2] section header DYNAMIC RULES N/A - this section is static
CONTENT How to Handle Denied Claims or File an Appeal B. Get More Details GLOBAL SPECIFICATIONS POSITION This subsection contains information of a fixed size. It does not vary in overall width or length. The content area begins (0˝, 0.94˝) or 28 points from the baseline of the Section Title subsection. It is one-column or 259 points in width and 167 points in height. FORMATTING [GR 2.1] black rule [TH 3] subsection header [GR 4.1] space after header [TB 1.2] highlight first sentence [TB 1.1] body text [GR 6] space between paragraph [TB 1.1] body text DYNAMIC RULES N/A - this section is static
PART A INPATIENT AND ‘B OF A’ SPECIFICATIONS CONTENT Get More Details If a claim was denied, call or write the hospital or facility and ask for an itemized statement for any claim. Make sure they sent in the right information. If they didn’t, ask the facility to contact our claims office to correct the error. You can ask the facility for an itemized statement for any service or claim. Call 1-800-MEDICARE (1-800-633-4227) for more information about a coverage or payment decision on this notice, including laws or policies used to make the decision. PART B (ASSIGNED AND UNASSIGNED), HOSPICE, AND HOME HEALTH SPECIFICATIONS CONTENT Get More Details If a claim was denied, call or write the provider and ask for an itemized statement for any claim. Make sure they sent in the right information. If they didn’t, ask the provider to contact our claims office to correct the error. You can ask the provider for an itemized statement for any service or claim. Call 1-800-MEDICARE (1-800-633-4227) for more information about a coverage or payment decision on this notice, including laws or policies used to make the decision. DME (ASSIGNED AND UNASSIGNED) SPECIFICATIONS CONTENT Get More Details If a claim was denied, call or write the supplier and ask for an itemized statement for any claim. Make sure they sent in the right information. If they did not, ask the supplier to contact our claims office to correct the error. You can ask the supplier for an itemized statement for any item or claim.
Call 1-800-MEDICARE (1-800-633-4227) for more information about a coverage or payment decision on this notice, including laws or policies used to make the decision. C. If You Disagree POSITION The position of this subsection is dynamic. The content area begins 19 points from the baseline of the Get More Details subsection. It is one- column or 259 points in width and 132 points in height. The last line has a black rule around the appeal due date. The date field is 158 points wide. Formatting [GR 2.1] black rule [TH 3] subsection header [GR 4.1] space after header [TB 1.2] highlight first sentence [TB 1.1] body text [GR 6] space between paragraph [TB 1.1] body text [TB 1.2] appeals due date, center aligned [GR 2.2] highlight edges of Column 2 DYNAMIC RULES This subsection contains a dynamically generated date: the beneficiary’s appeal deadline. The date printed should be 125 days from the notice date in the Notice Details subsection of Part 1. The date is listed with a spelled-out month, numeric day, and complete numeric year (e.g., October 15, 2021).
CONTENT
If You Disagree with a Coverage Decision, Payment Decision, or
Payment Amount on this Notice, You Can Appeal
Appeals must be filed in writing. Use the form to the right. Our
claims office must receive your appeal within 120 days from the date
you get this notice.
We must receive your appeal by:
{Month DD, YYYY}
D. If You Need Help Filing Your Appeal
GLOBAL SPECIFICATIONS
POSITION
The position of this subsection is dynamic. The content area begins 19
points from the baseline of the If You Disagree subsection. It is one-column
or 259 points in width and 190 points in height.
FORMATTING
[GR 2.1] black rule
[TH 3] subsection header
[GR 4.1] space after header
[TB 1.2] highlight first sentence [TB 1.1] body text[GR 6] space between paragraph [TB 1.2] highlight first sentence, [TB 1.1] body text [GR 6] space between paragraph [TB 1.2] highlight first sentence [TB 1.1] body text DYNAMIC RULES If the mailing address is that of the legal representative, the beneficiary’s address state should be used to identify the SHIP contact number, not that of the legal representative. NOTE: If the mailing address is that of the legal representative and the beneficiary’s address indicates that the beneficiary lives outside of the 50 U.S. states and U.S. territories, then the final paragraph on page 2 should be suppressed. See alternate language in the Content specifications below. When there is a combined MSN that has Part A Inpatient claims with Hospice and/or Home Health claims, use the content for Part A Inpatient specification. PART A INPATIENT AND ‘B OF A’ SPECIFICATIONS CONTENT If You Need Help Filing Your Appeal Contact us: Call 1-800-MEDICARE or your State Health Insurance Program (see page 2) for help before you file your written appeal, including help appointing a representative. Call your facility: Ask your facility for any information that may help you. Ask a friend to help: You can appoint someone, such as a family member or friend, to be your representative in the appeals process. Or, if the MSN mailing address is outside the 50 states, use the following language: If You Need Help Filing Your Appeal Contact us: Call 1-800-MEDICARE for help before you file your written appeal, including help appointing a representative. Call your facility: Ask your facility for any information that may help you.
Ask a friend to help: You can appoint someone, such as a family member or friend, to be your representative in the appeals process. PART B (ASSIGNED AND UNASSIGNED), HOSPICE, AND HOME HEALTH SPECIFICATIONS CONTENT If You Need Help Filing Your Appeal Contact us: Call 1-800-MEDICARE or your State Health Insurance Program (see page 2) for help before you file your written appeal, including help appointing a representative. Call your provider: Ask your provider for any information that may help you. Ask a friend to help: You can appoint someone, such as a family member or friend, to be your representative in the appeals process. Or, if the MSN mailing address is outside the 50 states, use the following language: If You Need Help Filing Your Appeal Contact us: Call 1-800-MEDICARE for help before you file your written appeal, including help appointing a representative. Call your facility: Ask your facility for any information that may help you. Ask a friend to help: You can appoint someone, such as a family member or friend, to be your representative in the appeals process. DME (ASSIGNED AND UNASSIGNED) SPECIFICATIONS CONTENT If You Need Help Filing Your Appeal Contact us: Call 1-800-MEDICARE or your State Health Insurance Program (see page 2) for help before you file your written appeal, including help appointing a representative.
Call your supplier: Ask your supplier for any information that may help you. Ask a friend to help: You can appoint someone, such as a family member or friend, to be your representative in the appeals process. Or, if the MSN mailing address is outside the 50 states, use the following language: If You Need Help Filing Your Appeal Contact us: Call 1-800-MEDICARE for help before you file your written appeal, including help appointing a representative. Call your facility: Ask your facility for any information that may help you. Ask a friend to help: You can appoint someone, such as a family member or friend, to be your representative in the appeals process. E. Find Out More POSITION The position of this subsection is dynamic. The content area begins 19 points from the baseline of the If You Need Help Filing Your Appeal subsection. It is one-column or 259 points in width and 72 points in height. FORMATTING [GR 2.1] black rule [TH 3] subsection header [GR 4.1] space after header [TB 1.1] body text CONTENT Find Out More About Appeals
For more information about appeals, read your “Medicare & You” handbook, or visit us online at www.medicare.gov/appeals. F. File an Appeal in Writing GLOBAL SPECIFICATIONS POSITION This subsection contains information of a fixed size. It does not vary in overall width or length. This subsection begins (3.9˝, 0.94˝). This should top align with the Get More Details subsection in the left column. It is one-column or 259 points in width and 652 points in height. Indent in 8 points top and left and 16 points from right to begin content area. Tab 12 points from left to start appeal instructions and fill-in box. The beneficiary fill-in box in Step 3 is 218 points in width and 22 points in height. The telephone number fields are split further, with 19 points of width for each number and 7 points of space in between the fields. Any space after the 10 digit fields should be left as gray fill.
Revised figure 10.3.8.F FORMATTING [GR 1] gray fill [TH 3] subsection header [GR 4.1] space after header [TB 2.1] body text [GR 4.1] space after header [TB 2.2] step 1 [TB 2.1] body text [GR 4.1] space after header [TB 2.2] step 2 [TB 2.1] body text [GR 4.1] space after header [TB 2.2] step 3 [TB 2.1] body text [GR 4.1] space after header [TB 2.1] fill in category [GR 5] space after text [GL 7] fill in box [GR 6] space after text [TB 2.1] fill in category [GR 5] space after text [GL 7] fill in boxes [GR 4.1] space after header
[TB 2.2] steps 4 - 7 [TB 2.1] body text
[GR 4.1] space after header
[TB 2.2] MAC address
DYNAMIC RULES
In Step 7 of the File an Appeal in Writing subsection, beneficiaries are
instructed where to mail their appeals material. The mailing address listed
should be the preferred mailing address of the MAC generating the MSN.
The address should appear in the following format:
First Line: Medicare Claims Office (static text)
Second Line: c/o { A/B MAC (A), (B), (HHH), or DME MAC
Name} Third Line: { MAC Street Address or PO Box,
Suite Number}
Fourth Line: { MAC City}, {ST} {ZIP+4}
If the MAC uses another name to refer to the ‘Medicare Claims Office,’ add
an additional line after the second line with an ‘attn:’ to refer to the
department. The first line should stay static for all return addresses.
First Line: Medicare Claims Office (static text)
Second Line: c/o {A/B MAC (A), (B), (HHH), or DME MAC Name}
Third Line: attn: {Appeals Department Name}
Fourth Line: {MAC Street Address or PO Box, Suite Number}
Fifth Line: {MAC City}, {ST} {ZIP+4}
When there is a combined MSN that has Part A Inpatient claims with
Hospice and/or Home Health claims, use the content for Part A Inpatient
specification.
PART A INPATIENT AND ‘B OF A’ SPECIFICATIONS
CONTENT
File an Appeal in Writing
1 Circle the service(s) or claim(s) you disagree with on this
notice.
2 Explain in writing why you disagree with the decision.
Include your explanation on this notice or, if you need more space,
attach a separate page to this notice.3 Fill in all of the following:
Your or your representative’s full name (print)
Your telephone number
Your complete Medicare number
4 Include any other information you have about your appeal.
You can ask your facility for any information that will help you.
5 Write your Medicare number on all documents that you send.
6 Make copies of this notice and all supporting documents for
your records.
7 Mail this notice and all supporting documents to the
following address:
Medicare Claims Office
c/o {A/B MAC (A), (B), (HHH), or DME MAC Name}
{MAC Street Address}
{MAC City}, {ST} {ZIP+4}
PART B (ASSIGNED AND UNASSIGNED), HOSPICE, AND HOME
HEALTH
SPECIFICATIONS
CONTENT
File an Appeal in Writing
1 Circle the service(s) or claim(s) you disagree with on this
notice.
2 Explain in writing why you disagree with the decision.
Include your explanation on this notice or, if you need more space,
attach a separate page to this notice.
3 Fill in all of the following:
Your or your representative’s full name (print)
Your telephone numberYour complete Medicare number
4 Include any other information you have about your appeal.
You can ask your provider for any information that will help you.
5 Write your Medicare number on all documents that you send.
6 Make copies of this notice and all supporting documents for
your records.
7 Mail this notice and all supporting documents to the
following address:
Medicare Claims Office
c/o {A/B MAC (A), (B), (HHH), or DME MAC Name}
{MAC Street Address}
{MAC City}, {ST} {ZIP+4}
DME (ASSIGNED AND UNASSIGNED) SPECIFICATIONS
CONTENT
File an Appeal in Writing
1 Circle the item(s) or claim(s) you disagree with on this notice.
2 Explain in writing why you disagree with the decision.
Include your explanation
on this notice or, if you need more space, attach a separate page to
this notice.
3 Fill in all of the following:
Your or your representative’s full name (print)
Your telephone number
Your complete Medicare number
4 Include any other information you have about your appeal.
You can ask your supplier for any information that will help you.5 Write your Medicare number on all documents that you send.
6 Make copies of this notice and all supporting documents for
your records.
7 Mail this notice and all supporting documents to the
following address:
Medicare Claims Office
c/o {A/B MAC (A), (B), (HHH), or DME MAC Name}
{MAC Street Address}
{MAC City}, {ST} {ZIP+4}
10.3.9 - Specifications for Pay MSN Cover Sheet & Check
(Rev. 3210, Issued: 03-03-15, Effective: 04-16-15. Implementation: 04-16-15)
From time to time, beneficiaries may receive an MSN that includes a check, refunding an
overpayment made (most often) for Part B services, either assigned or unassigned. The
instructions below describe the cover sheet and check page. This page is inserted before
the notice itself.
The MACs are not required to change their process of producing checks, but encouraged
to revise fonts and formatting to reflect the redesign. The check must have the DHHS
seal, not the CMS logo as previously used.
A. Recipient Address
POSITION
This subsection contains information of a variable size. The following specification is
the same as Section 10.3.3.C, Recipient Address subsection.
The content area begins (0˝, 1.35˝) with 32 point indent from left margin. It is 1-column
or 259 points in width with variable height, from 3 to 6 lines of text, not to exceed 82
points at 6 lines. See figure 10.3.3.C for layout reference.
The name and address information is listed with 9-point clearance around the address
when inserted into window envelope, to meet U.S. Postal Service regulations. For
specifications on window size and position, see section 10.3.8.A.
FORMATTING
[TB 1.1] all text, all capsDYNAMIC RULES All of the content in this subsection is dynamically generated. It should be identical to the recipient address printed on page 1 of the MSN. Please see Section 10.3.3, part C, for detailed dynamic rules for the recipient address. CONTENT The recipient address printed here should be identical to the recipient address printed on page 1 of the MSN. Please see Section 10.3.3, part C, for detailed information on the content of the recipient address. B. Check Notification This subsection contains a high-priority message to beneficiaries indicating that a check is enclosed. POSITION This subsection contains static text content. The content area begins (0˝, 4˝), is one-column or 259 points in width with 64 points in height. FORMATTING [TH 4] Big Header, all caps, center aligned DYNAMIC RULES N/A - this section is static. CONTENT MEDICARE PART B CHECK DO NOT DESTROY PLEASE CASH AS SOON AS POSSIBLE C. Check
This subsection contains the check refunding funds to the beneficiary. The positioning, formatting, and content of this dynamic content is variable, depending on the check- printing practices of each MAC. The one consistent element is the DHHS seal, described below. POSITION Align to the top of the top of the check content area. Content should be centered horizontally. The content area is 193 points in width with 53 points in height. See Exhibit 2.13 for layout reference. FORMATTING [GL 3] Check logo DYNAMIC RULES As noted above, the dynamic content on the check is variable, depending on the check- printing practices of each MAC. CONTENT As noted above, the dynamic content on the check is variable, depending on the check- printing practices of each MAC. D. Notice Title on Check Page Depending on the check-printing practices of the MAC, the Notice Title subsection on the MSN may be repeated on the check page. Glyph files, GL 4 (Part A), GL5 (Part B) and GL6 (Part A and B combined), are available as flash images of the 3 different types of Titles. See Section 10.3.3.A for detailed specifications. 10.3.10 - Specifications for Envelopes (Rev. 3210, Issued: 03-03-15, Effective: 04-16-15. Implementation: 04-16-15)
The envelopes in which MSNs are mailed will be consistent in format, rather than varying depending on which MAC is responsible for printing and mailing the MSN. The envelopes will feature the DHHS seal, not the individual MAC logo or the CMS logo. Content will be printed using Minion for the address and Myriad in all caps for any additional information. Both the DHHS seal and the content will be printed in CMS blue, or Pantone 300 U. The MSN may be mailed in one of three sizes of envelopes: standard #10 (4.125” x 9.5˝), half size (6” x 9˝), or full size (9” x 12”). All MACs are encouraged to print on customized envelopes with adjusted window position to show the recipient address of the MSN when inserted in the envelope. Therefore, coversheets or address labels will no longer be needed for any of the envelope sizes. (The only exception is in the case of Pay MSNs, where the check will be part of a cover sheet containing the beneficiary’s mailing address; see the section above for check cover-sheet instructions, and see below for specifications for the front of Pay MSN envelopes.) See Exhibit 2.14 for examples of the three different sizes of non-pay envelopes and the Pay MSN envelope. A. Front of Non-Pay MSN Envelopes POSITION OF CONTENT The front of the envelope contains information of a fixed size. It does not vary in overall width or length. The Department of Health & Human Services seal, an imported image, is located (0.375˝, 0.25˝). It measures 57 points in width and 57.5 points in height. The text element starts (1.25˝, 0.3˝), indented 6 points from the seal. It measures 210 points in width and 75 points in height.
POSITION OF ADDRESS WINDOW For all sizes of the envelope, the window measures 4.5 inches in width and 1.5 inches in height with rounded corners. On standard #10 and half-size envelopes, the window is located at (0.75˝, 2.06˝) from left top corner. To meet USPS requirements, the window on the standard #10 envelope should be placed 0.625” from the bottom.
[The below figure has been revised.] On full-size envelopes, the window is located at (0.5˝, 2˝) from left top corner.
[The below figure is new.]
See Exhibit 2.14 for layout reference.
FORMATTING
[GL 7] Department of Health & Human Services seal
[TB 1.1] return address
[GR 4.1] space after
[TB 2.2] notification line (in all capital letters)
DYNAMIC RULES
n/a
CONTENT
The return mailing address listed should be the preferred mailing address of the MAC
generating the MSN. Complete content is as follows:
[GL 7]
Centers for Medicare & Medicaid Services
c/o {A/B MAC (A), (B), (HHH), or DME MAC Name}
{MAC Street Address}
{MAC City}, {ST} {ZIP+4}
OFFICIAL MEDICARE INFORMATIONB. Front of Pay MSN Envelopes POSITION OF CONTENT The front of the envelope contains information of a fixed size. It does not vary in overall width or length. The Department of Health & Human Services seal, an imported image, is located (0.375˝, 0.25˝). It measures 57 points in width and 57.5 points in height. The address text element starts (1.25˝, 0.3˝), indented 6 points from the seal. It measures 210 points in width and 75 points in height. The return-service text element starts (5˝, 0.5˝). It measures 191 points in width and 26 points in height. See Exhibit 2.14 for layout reference. [Figure 10.3.10B has been replaced with figure 10.3.10B1.] [The below figure is new.]
POSITION OF ADDRESS WINDOW
Reference specifications on Section 10.3.10.A for window position.
FORMATTING
[GL 7] Department of Health & Human Services seal
[TB 1.1] return address
[GR 4.1] space after
[TB 2.2] notification line (in all capital letters)
[TB 2.2] important document line (in all capital letters)
NOTE: For alternate layout of the important document line, it can be below the
notification line.
DYNAMIC RULES
n/a
CONTENT
The return mailing address listed should be the preferred mailing address of the MAC
generating the MSN. Complete content is as follows:
[GL 7]
Centers for Medicare & Medicaid Services
c/o {A/B MAC (A), (B), (HHH), or DME MAC Name}
{MAC Street Address}
{MAC City}, {ST} {ZIP+4}OFFICIAL MEDICARE INFORMATION IMPORTANT DOCUMENT ENCLOSED C. Back of All Envelopes POSITION The back of the envelope contains information of a fixed size. It does not vary in overall width or length. On standard #10 envelopes, the content area begins 0.375 inches from the top margin and is centered to the width of the envelope. It is 459 points in width and 48 points in height. The vertical position may be adjusted slightly depending on the shape and height of the envelope flap. On half- and full-size envelopes, the content area begins 0.5 inches from the top margin and is centered to the width of the envelope. It is 433 points in width and 48 points in height. The vertical position may be adjusted slightly depending on the shape and height of the envelope flap. See Exhibit 2.14 for layout reference. FORMATTING [TB 2.1] instructions, center aligned [GR 4.1] space after [TB 2.2] notification line, all caps, center aligned DYNAMIC RULES
n/a CONTENT For help regarding your notice, call us at 1-800-MEDICARE (1-800-633-4227). If you change your address, contact the Social Security Administration at 1-800-772- 1213. TO BE OPENED BY ADDRESSEE ONLY D. Envelope Liner All Pay envelopes must have a security liner inside the envelope to ensure the inserted check cannot be seen through. Shown below is a suggested pattern using the DHHS seal. The artwork will be provided as GL 8 in vector and flash image formats. The MACs may also use a standard pattern if the recommended custom pattern will be costly to implement. E. Coversheet All MACs are encouraged to print on customized envelopes without coversheets. However, if there is a need to have coversheets, the address block should follow the same specifications to those on the MSN. See 10.3.3.C “Recipient Address” subsection for specifications. 10.3.11 - Specifications for RRB Specialty MAC MSNs (Rev. 3210, Issued: 03-03-15, Effective: 04-16-15. Implementation: 04-16-15)
RRB Specialty MAC (S MAC) MSNs produced by Palmetto GBA will follow the design Specifications for the Medicare MSNs. Since RRB is an independent Federal agency, the DHHS seal and Medicare contact numbers/website will be replaced by appropriate content for RRB. Exceptions are noted below. See Exhibit 1.9 for an example of RRB S MAC MSN in English and Exhibit 3.9 for RRB S MAC MSN in Spanish. The envelope design and watermark on paper from previous RRB Part BS MAC MSN design will be used as is. A. Notice Title (10.3.3.A) Replace RRB logo and descriptive tagline. [The below figure is new.] FORMATTING [GL 9] RRB logo [TH 1.1] notice title [TH 1.2] notice subtitle, indicating to which Medicare program the notice relates [GR 8] space after Notice title [TB 3] notice descriptive tagline CONTENT Notices with only claims paid by the RRB S MAC program should have text content as follows: Medicare Summary Notice for Part B (Medical Insurance) The Official Summary of Your Medicare Claims from the RRB Specialty Medicare Administrative Contractor B. Foreign Language Footer (10.3.3.J) Replace 1-800-MEDICARE with RRB’s contact number.
[The below figure is new.]
FORMATTING
[GL 2-RRB] foreign-language footer
C. How to Report Fraud (10.3.4.C)
Replace 1-800-MEDICARE with RRB’s contact number.
[The below figure is new.]
CONTENT
How to Report Fraud
If you think a provider or business is involved in fraud, call us at 1-800-833-4455.
Some examples of fraud include offers for free medical services or billing you for
Medicare services you didn’t get. If we determine that your tip led to uncovering
fraud, you may qualify for a reward.
{CMS fraud message of 185 characters (four lines of text) The first sentence may
be bold, while the remaining text is regular, with occasional bits, such as monetary
figures or important words, highlighted in bold.}
D. How to Get Help with Your Questions (10.3.4.D)Replace 1-800-MEDICARE with RRB’s contact number.
[The below figure is new.]
CONTENT
How to Get Help with Your Questions
1-800-833-4455
Your customer-service code is {5-DIGIT S MAC ID CODE}. Representatives are
available 8:30 a.m. until 7 p.m. Eastern Time, Monday through Friday.
TTY 1-877-566-3572 (for hearing impaired)
Contact your State Health Insurance Program (SHIP) for free, local health insurance
counseling. Call {10-DIGIT PHONE NUMBER FOR SHIP IN RECIPIENT’S
STATE OF RESIDENCE}.
Or, if the MSN mailing address is outside the 50 U.S. states and U.S. territories:
How to Get Help with Your Questions
1-800-833-4455
Your customer-service code is {5-DIGIT S MAC ID CODE}. Representatives are
available 8:30 a.m. until 7 p.m. Eastern Time, Monday through Friday.
TTY 1-877-566-3572 (for hearing impaired)
E. Get More Details (10.3.8.B)
Replace 1-800-MEDICARE with RRB’s contact number.
[The below figure is new.]CONTENT Get More Details If a claim was denied, call or write the provider and ask for an itemized statement for any claim. Make sure they sent in the right information. If they didn’t, ask the provider to contact our claims office to correct the error. You can ask the provider for an itemized statement for any service or claim. Call 1-800-833-4455 for more information about a coverage or payment decision on this notice, including laws or policies used to make the decision. F. If You Need Help Filing Your Appeal (10.3.8.D) Replace 1-800-MEDICARE with RRB’s contact number. [The below figure is new.]
CONTENT If You Need Help Filing Your Appeal Contact us: Call 1-800-833-4455 or your State Health Insurance Program (see page 2) for help before you file your written appeal, including help appointing a representative. Call your provider: Ask your provider for any information that may help you. Ask a friend to help: You can appoint someone, such as a family member or friend, to be your representative in the appeals process. Or, if the MSN mailing address is outside the 50 U.S. states and U.S. territories, use the following language: If You Need Help Filing Your Appeal Contact us: Call 1-800-833-4455 for help before you file your written appeal, including help appointing a representative. Call your provider: Ask your provider for any information that may help you. Ask a friend to help: You can appoint someone, such as a family member or friend, to be your representative in the appeals process. G. Find Out More (10.3.8.E) Replace Medicare’s website with Palmetto’s website. [The below figure is new.] CONTENT Find Out More About Appeals For more information about appeals, read your “Medicare & You” handbook or visit us online at http://www.palmettogba.com/rr/me. 10.3.12 - Specifications for SSA Part B MSNs (Rev. 3210, Issued: 03-03-15, Effective: 04-16-15. Implementation: 04-16-15)
SSA Part B MSNs produced by Palmetto GBA will follow the design specifications for the Medicare MSNs, including use of DHHS logo and contact numbers. See Exhibit 1.5 and Exhibit 1.6 for examples of Part B Assigned and Unassigned MSNs. 10.3.13 - Character Measurements for Fonts (Rev. 3210, Issued: 03-03-15, Effective: 04-16-15. Implementation: 04-16-15) To facilitate coding within the mainframe for variable text fields, the following four charts provide width dimensions for characters used in the MSNs. There are two fonts with two weights each, Minion Regular, Minion Bold, CMS Myriad Regular and CMS Myriad Bold. All character calculations are for 12-point type. Units for the measurements are in points, rounded up to the third decimal digit. Note: Myriad Semibold is used in the design but not listed for width dimensions because it is only used for static text. A. MINION REGULAR (SCALE CALCULATION AT 0.99945%) Decimal Code Character Original Width 12 pt Width 32 (space) 227 2.269 33 ! 276 2.758 34 " 318 3.178 35 # 480 4.797 36 $ 480 4.797 37 % 756 7.556 38 & 711 7.106 39 ' 169 1.689 40 ( 346 3.458 41 ) 346 3.458 42 * 404 4.038 43 + 580 5.797 44 , 228 2.279 45 - 356 3.558
Decimal Code Character Original Width 12 pt Width 46 . 228 2.279 47 / 331 3.308 48 0 480 4.797 49 1 480 4.797 50 2 480 4.797 51 3 480 4.797 52 4 480 4.797 53 5 480 4.797 54 6 480 4.797 55 7 480 4.797 56 8 480 4.797 57 9 480 4.797 58 : 228 2.279 59 ; 228 2.279 60 < 552 5.517 61 = 580 5.797 62 > 552 5.517 63 ? 379 3.788 64 @ 753 7.526 65 A 691 6.906 66 B 588 5.877 67 C 665 6.646 68 D 735 7.346 69 E 568 5.677 70 F 529 5.287 71 G 715 7.146 72 H 766 7.656
Decimal Code Character Original Width 12 pt Width 73 I 341 3.408 74 J 329 3.288 75 K 673 6.726 76 L 538 5.377 77 M 891 8.905 78 N 743 7.426 79 O 747 7.466 80 P 563 5.627 81 Q 745 7.446 82 R 621 6.207 83 S 474 4.737 84 T 617 6.167 85 U 736 7.356 86 V 703 7.026 87 W 971 9.705 88 X 654 6.536 89 Y 634 6.337 90 Z 603 6.027 91 [ 345 3.448 92 \ 333 3.328 93 ] 345 3.448 94 ^ 566 5.657 95 _ 500 4.997 96 ` 400 3.998 97 a 439 4.388 98 b 508 5.077 99 c 423 4.228 100 d 528 5.277
Decimal
Code
Character Original
Width
12 pt
Width
101 e 425 4.248
102 f 296 2.958
103 g 468 4.677
104 h 534 5.337
105 i 268 2.679
106 j 256 2.559
107 k 496 4.957
108 l 253 2.529
109 m 819 8.185
110 n 547 5.467
111 o 510 5.097
112 p 524 5.237
113 q 511 5.107
114 r 371 3.708
115 s 367 3.668
116 t 305 3.048
117 u 531 5.307
118 v 463 4.627
119 w 685 6.846
120 x 472 4.717
121 y 459 4.587
122 z 420 4.198
123 { 347 3.468
124 | 263 2.629
125 } 347 3.468
126 ~ 580 5.797
131 É 568 5.677
132 Ñ 743 7.426Decimal Code Character Original Width 12 pt Width 135 á 439 4.388 142 é 425 4.248 146 í 268 2.679 150 ñ 547 5.467 151 ó 510 5.097 156 ú 531 5.307 165 • 390 3.898 173 ≠ 587 5.867 177 ± 580 5.797 178 ≤ 579 5.787 179 ≥ 579 5.787 192 ¿ 379 3.788 193 ¡ 276 2.758 201 … 970 9.695 208 - 520 5.197 209 — 922 9.215 210 “ 398 3.978 211 ” 401 4.008 212 ‘ 224 2.239 213 ’ 223 2.229 231 Á 691 6.906 234 Í 341 3.408 238 Ó 747 7.466 242 Ú 736 7.356 B. MINION BOLD (SCALE CALCULATION AT 0.99945%) Decimal Code Character Original Width 12 pt Width 32 (space) 217 2.169
Decimal Code Character Original Width 12 pt Width 33 ! 285 2.848 34 " 380 3.798 35 # 500 4.997 36 $ 500 4.997 37 % 764 7.636 38 & 715 7.146 39 ' 199 1.989 40 ( 352 3.518 41 ) 352 3.518 42 * 405 4.048 43 + 577 5.767 44 , 254 2.539 45 - 342 3.418 46 . 254 2.539 47 / 327 3.268 48 0 500 4.997 49 1 500 4.997 50 2 500 4.997 51 3 500 4.997 52 4 500 4.997 53 5 500 4.997 54 6 500 4.997 55 7 500 4.997 56 8 500 4.997 57 9 500 4.997 58 : 254 2.539 59 ; 254 2.539
Decimal Code Character Original Width 12 pt Width 60 < 548 5.477 61 = 577 5.767 62 > 548 5.477 63 ? 399 3.988 64 @ 766 7.656 65 A 706 7.056 66 B 637 6.366 67 C 676 6.756 68 D 761 7.606 69 E 581 5.807 70 F 554 5.537 71 G 727 7.266 72 H 783 7.826 73 I 378 3.778 74 J 366 3.658 75 K 703 7.026 76 L 551 5.507 77 M 888 8.875 78 N 740 7.396 79 O 766 7.656 80 P 599 5.987 81 Q 758 7.576 82 R 659 6.586 83 S 505 5.047 84 T 641 6.406 85 U 729 7.286 86 V 711 7.106 87 W 979 9.785
Decimal Code Character Original Width 12 pt Width 88 X 693 6.926 89 Y 655 6.546 90 Z 619 6.187 91 [ 351 3.508 92 \ 332 3.318 93 ] 351 3.508 94 ^ 559 5.587 95 _ 500 4.997 96 ` 400 3.998 97 a 466 4.657 98 b 534 5.337 99 c 422 4.218 100 d 547 5.467 101 e 437 4.368 102 f 331 3.308 103 g 492 4.917 104 h 550 5.497 105 i 295 2.948 106 j 288 2.878 107 k 513 5.127 108 l 278 2.778 109 m 843 8.425 110 n 566 5.657 111 o 525 5.247 112 p 547 5.467 113 q 536 5.357 114 r 404 4.038 115 s 383 3.828
Decimal
Code
Character Original
Width
12 pt
Width
116 t 339 3.388
117 u 555 5.547
118 v 465 4.647
119 w 683 6.826
120 x 482 4.817
121 y 465 4.647
122 z 445 4.448
123 { 357 3.568
124 | 270 2.699
125 } 357 3.568
126 ~ 577 5.767
131 É 581 5.807
132 Ñ 740 7.396
135 á 466 4.657
142 é 437 4.368
146 í 295 2.948
150 ñ 566 5.657
151 ó 525 5.247
156 ú 555 5.547
165 • 399 3.988
173 ≠ 575 5.747
177 ± 577 5.767
178 ≤ 587 5.867
179 ≥ 587 5.867
192 ¿ 399 3.988
193 ¡ 285 2.848
201 … 983 9.825
208 - 511 5.107Decimal Code Character Original Width 12 pt Width 209 — 921 9.205 210 “ 445 4.448 211 ” 445 4.448 212 ‘ 242 2.419 213 ’ 242 2.419 231 Á 706 7.056 234 Í 378 3.778 238 Ó 766 7.656 242 Ú 729 7.286 C. CMS MYRIAD REGULAR (SCALE CALCULATION AT 1.1993%) Decimal Code Character Original Width 12 pt Width 32 (space) 212 2.543 33 ! 230 2.758 34 " 337 4.042 35 # 497 5.961 36 $ 513 6.152 37 % 792 9.498 38 & 605 7.256 39 ' 188 2.255 40 ( 284 3.406 41 ) 284 3.406 42 * 415 4.977 43 + 596 7.148 44 , 207 2.483 45 - 307 3.682 46 . 207 2.483
Decimal Code Character Original Width 12 pt Width 47 / 343 4.114 48 0 513 6.152 49 1 513 6.152 50 2 513 6.152 51 3 513 6.152 52 4 513 6.152 53 5 513 6.152 54 6 513 6.152 55 7 513 6.152 56 8 513 6.152 57 9 513 6.152 58 : 207 2.483 59 ; 207 2.483 60 < 596 7.148 61 = 596 7.148 62 > 596 7.148 63 ? 406 4.869 64 @ 737 8.839 65 A 612 7.340 66 B 542 6.500 67 C 580 6.956 68 D 666 7.987 69 E 492 5.901 70 F 487 5.841 71 G 646 7.747 72 H 652 7.819 73 I 239 2.866
Decimal Code Character Original Width 12 pt Width 74 J 370 4.437 75 K 542 6.500 76 L 472 5.661 77 M 804 9.642 78 N 658 7.891 79 O 689 8.263 80 P 532 6.380 81 Q 689 8.263 82 R 538 6.452 83 S 493 5.913 84 T 497 5.961 85 U 647 7.759 86 V 558 6.692 87 W 846 10.146 88 X 571 6.848 89 Y 541 6.488 90 Z 553 6.632 91 [ 284 3.406 92 \ 341 4.090 93 ] 284 3.406 94 ^ 596 7.148 95 _ 500 5.997 96 ` 300 3.598 97 a 482 5.781 98 b 569 6.824 99 c 448 5.373 100 d 564 6.764 101 e 501 6.008
Decimal
Code
Character Original
Width
12 pt
Width
102 f 292 3.502
103 g 559 6.704
104 h 555 6.656
105 i 234 2.806
106 j 243 2.914
107 k 469 5.625
108 l 236 2.830
109 m 834 10.002
110 n 555 6.656
111 o 549 6.584
112 p 569 6.824
113 q 563 6.752
114 r 327 3.922
115 s 396 4.749
116 t 331 3.970
117 u 551 6.608
118 v 481 5.769
119 w 736 8.827
120 x 463 5.553
121 y 471 5.649
122 z 428 5.133
123 { 284 3.406
124 | 239 2.866
125 } 284 3.406
126 ~ 596 7.148
131 É 492 5.901
132 Ñ 658 7.891
135 á 482 5.781Decimal Code Character Original Width 12 pt Width 142 é 501 6.008 146 í 234 2.806 150 ñ 555 6.656 151 ó 549 6.584 156 ú 551 6.608 165 • 282 3.382 173 ≠ 596 7.148 177 ± 596 7.148 178 ≤ 596 7.148 179 ≥ 596 7.148 192 ¿ 406 4.869 193 ¡ 230 2.758 201 … 1000 11.993 208 - 500 5.997 209 — 1000 11.993 210 “ 354 4.246 211 ” 354 4.246 212 ‘ 207 2.483 213 ’ 207 2.483 231 Á 612 7.340 234 Í 239 2.866 238 Ó 689 8.263 242 Ú 647 7.759 D. CMS MYRIAD BOLD (SCALE CALCULATION AT 1.1993%) Decimal Code Character Original Width 12 pt Width 32 (space) 202 2.423 33 ! 268 3.214
Decimal Code Character Original Width 12 pt Width 34 " 397 4.761 35 # 550 6.596 36 $ 555 6.656 37 % 880 10.554 38 & 678 8.131 39 ' 205 2.459 40 ( 314 3.766 41 ) 314 3.766 42 * 454 5.445 43 + 596 7.148 44 , 260 3.118 45 - 322 3.862 46 . 260 3.118 47 / 331 3.970 48 0 555 6.656 49 1 555 6.656 50 2 555 6.656 51 3 555 6.656 52 4 555 6.656 53 5 555 6.656 54 6 555 6.656 55 7 555 6.656 56 8 555 6.656 57 9 555 6.656 58 : 260 3.118 59 ; 260 3.118 60 < 596 7.148
Decimal Code Character Original Width 12 pt Width 61 = 596 7.148 62 > 596 7.148 63 ? 445 5.337 64 @ 770 9.235 65 A 656 7.867 66 B 604 7.244 67 C 595 7.136 68 D 696 8.347 69 E 534 6.404 70 F 527 6.320 71 G 682 8.179 72 H 689 8.263 73 I 285 3.418 74 J 411 4.929 75 K 614 7.364 76 L 511 6.128 77 M 846 10.146 78 N 690 8.275 79 O 717 8.599 80 P 581 6.968 81 Q 717 8.599 82 R 593 7.112 83 S 540 6.476 84 T 548 6.572 85 U 682 8.179 86 V 636 7.628 87 W 888 10.650 88 X 613 7.352
Decimal Code Character Original Width 12 pt Width 89 Y 603 7.232 90 Z 577 6.920 91 [ 314 3.766 92 \ 330 3.958 93 ] 314 3.766 94 ^ 596 7.148 95 _ 500 5.997 96 ` 300 3.598 97 a 528 6.332 98 b 598 7.172 99 c 451 5.409 100 d 596 7.148 101 e 528 6.332 102 f 341 4.090 103 g 585 7.016 104 h 586 7.028 105 i 274 3.286 106 j 291 3.490 107 k 542 6.500 108 l 275 3.298 109 m 860 10.314 110 n 586 7.028 111 o 577 6.920 112 p 598 7.172 113 q 595 7.136 114 r 380 4.557 115 s 434 5.205 116 t 367 4.401
Decimal
Code
Character Original
Width
12 pt
Width
117 u 583 6.992
118 v 530 6.356
119 w 759 9.103
120 x 519 6.224
121 y 523 6.272
122 z 469 5.625
123 { 314 3.766
124 | 283 3.394
125 } 314 3.766
126 ~ 596 7.148
131 É 534 6.404
132 Ñ 690 8.275
135 á 528 6.332
142 é 528 6.332
146 í 274 3.286
150 ñ 586 7.028
151 ó 577 6.920
156 ú 583 6.992
165 • 338 4.054
173 ≠ 596 7.148
177 ± 596 7.148
178 ≤ 596 7.148
179 ≥ 596 7.148
192 ¿ 445 5.337
193 ¡ 268 3.214
201 … 1000 11.993
208 - 500 5.997
209 — 1000 11.993Decimal Code Character Original Width 12 pt Width 210 “ 454 5.445 211 ” 454 5.445 212 ‘ 260 3.118 213 ’ 260 3.118 231 Á 656 7.867 234 Í 285 3.418 238 Ó 717 8.599 242 Ú 682 8.179 20 - Specifications for Spanish MSN (Rev. 3210, Issued: 03-03-15, Effective: 04-16-15. Implementation: 04-16-15) The Spanish MSN designs generally follow the same specifications as the English versions. Exceptions are noted immediately below. The actual text of the MSN will be in Spanish. Approved language translations for the Spanish MSN are supplied in the Spanish exhibits, 3.1 - 3.17. Spanish translations of MSN content are usually 25% longer than the equivalent English text. However, when translation is done from English, translators are encouraged to make them as concise as possible. 20.1 - Specifications for Content Variations of Spanish MSNs (Rev. 4286, Issued: 04-26-19, Effective: 05-28-19, Implementation: 05-28-19) A. Language & Style Conventions (Global) Spanish text does not follow the convention of title case. All headers should follow sentence case, where the first letter of the header (and proper names, such as “Medicare”) is capitalized, but all remaining text is lowercase. Spanish dates with be listed with numeric day, spelled-out month, and complete numeric year with ‘de’ in between the fields (e.g., 16 de septiembre de 2011). B. Notice Title (10.3.3:A)
The notice descriptive tagline on Spanish MSNs run in two lines. [The below figure is new.] C. Notice Details (10.3.3:D) The gray highlight box on Spanish MSNs the same width and 137 points height. This will account for the length of the date being longer in Spanish. D. Be Informed (10.3.3:F) This subsection can accommodate one message from CMS of up to 375 characters (inclusive of spaces) in Spanish. E. Foreign Language Footer (10.3.3:J) The Foreign Language Footer flash image on page 1 is not needed on Spanish MSNs and should be suppressed.
F. How to Report Fraud (10.3.5:C) The third and final paragraph of this section contains a fraud-specific message from CMS. The message must be a maximum of 225 characters long (inclusive of spaces). G. Your Messages from Medicare (10.3.5:G) This subsection can accommodate up to four messages from CMS. First and second message fields must accommodate messages with a maximum of 200 characters each (inclusive of spaces) and third and fourth message fields must accommodate messages with a maximum of 250 characters each (inclusive of spaces). If there is not sufficient space to print all four messages on page 2, then just the first three messages should be printed. H. CPT Code Descriptors Spanish A/B MSNs shall use the HCPCS (level 1)/CPT consumer-friendly code descriptors. The service description has a maximum of 300 characters. Suppress the rest if the description runs longer. Spanish DME MSNs shall use the HCPCS level 2 short 28-character code descriptors. I. Claim Column Titles (10.3.6:D) The claim column titles runs in 4 lines in the Spanish MSNs. The height is 50 points but the widths of columns stay the same. Content variation and formatting stays the same as English.
J. Get More Details (10.3.8:B) Due to restriction on space, the content area for this subsection begins (0˝, 0.97˝) or 8 points from the baseline of the “Section Title” subsection. K. If You Need Help Filing Your Appeal (10.3.8:D) See Exhibit 3.17 for alternate language for contact when the MSN mailing address is outside the 50 states. L. Find Out More (10.3.8:E) Due to space restraints, the Spanish MSNs do not have a header for “Find Out More About Appeals” subsection. Instead only the body content is listed as the last paragraph of the previous subsection, “If You Need Help Filing Your Appeal” (10.3.8.D).
M. File an Appeal in Writing (10.3.8:F) Due to restriction on space, the content area for this subsection begins (0˝, 0.97˝). This should top align with the “Get More Details” subsection in the left column. If the contractor needs 5 lines for the mailing address, delete GR 4.1 space between step 7 and the MAC address to fit the gray box within the page. FORMATTING [GR 1] gray fill [TH 3] subsection header
[GR 4.1] space after header [TB 2.1] body text [GR 4.1] space after header [TB 2.2] step 1 [TB 2.1] body text [GR 4.1] space after header [TB 2.2] step 2 [TB 2.1] body text [GR 4.1] space after header [TB 2.2] step 3 [TB 2.1] body text [GR 4.1] space after header [TB 2.1] fill in category [GR 5] space after text [GR 7] fill in box [GR 6] space after text [TB 2.1] fill in category [GR 5] space after text [GL 7] fill in box [GR 4.1] space after header [TB 2.2] steps 4 - 7 [TB 2.1] body text [TB 2.2] MAC address N. Spanish RRB S MAC MSNs (10.3.12) The Spanish RRB Part B MSNs follow the same content and specifications variations in this section. See Exhibit 3.9 for translations specific to RRB Part B MSNs. 30 - Exhibits (Rev. 3210, Issued: 03-03-15, Effective: 04-16-15. Implementation: 04-16-15) Exhibits are only available electronically. Click on this link to view them: http://www.cms.gov/Regulations-and-Guidance/Guidance/Manuals/Internet-Only- Manuals-IOMs-Items/CMS018912.html?DLPage=1&DLSort=0&DLSortDir=ascending After clicking on the link, scroll down the webpage until you see Chapter 21 listed. The Exhibits are directly below that. 30.1 - Exhibits of the Extended Family of MSNs in Black & White (Rev. 3210, Issued: 03-03-15, Effective: 04-16-15. Implementation: 04-16-15)
Exhibit 1.1 - Part A, Inpatient Exhibit 1.2 - ‘B of A’ Exhibit 1.3 -Hospice Exhibit 1.4 -Home Health Exhibit 1.5 - Part B, Assigned Exhibit 1.6 - Part B, Unassigned Exhibit 1.7 - DME, Assigned Exhibit 1.8 - DME, Unassigned Exhibit 1.9 - RRB Part B, Assigned 30.2 - Exhibits of Alternate Scenarios (Rev. 3210, Issued: 03-03-15, Effective: 04-16-15. Implementation: 04-16-15) Exhibit 2.1 - Duplicate MSN Header Exhibit 2.2 - Multiple Deductible Types on Part B MSN Exhibit 2.3 - Multiple Deductible Years and Benefit Days on a Part A and Part ‘B of A’ Combined Exhibit 2.4 - Provider List with Tag Exhibit 2.5 - Provider Header Format Exhibit 2.6 - Multiple Dates and/or Providers Subtitle Exhibit 2.7 - Part A Inpatient None-Remain Benefit Days Exhibit 2.8 - Adjusted Claim Exhibit 2.9 - Continued Claims with Continuation Box Exhibit 2.10 - Breaking Claims with Long Notes Exhibits 2.11 - Combined Claims, Part A Inpatient and ‘B of A’ Combined Exhibit 2.12 - Combined Claims, Part B Assigned and Unassigned Exhibit 2.13 - Pay MSN Exhibit 2.14 - Non-Pay Envelopes Exhibit 2.15 - Pay Envelope & Envelope Liner Exhibit 2.16 - Part A Inpatient Claims with no claims on page 3 Exhibit 2.15 - Part B Claims with no claims on page 3 30.3 - Exhibits of MSNs in Spanish (Rev. 3210, Issued: 03-03-15, Effective: 04-16-15. Implementation: 04-16-15) Exhibit 3.1 - Spanish Part A, inpatient Exhibit 3.2 - Spanish ‘B of A’ Exhibit 3.3 - Spanish Hospice Exhibit 3.4 - Spanish Home Health (A) Exhibit 3.5 - Spanish Part B, assigned Exhibit 3.6 - Spanish Part B, unassigned Exhibit 3.7 - Spanish DME, assigned Exhibit 3.8 - Spanish DME, unassigned Exhibit 3.9 - Spanish RRB Part B, assigned Exhibit 3.10 - Spanish duplicate MSN header
Exhibit 3.11 - Spanish multiple deductible types on Part B MSN Exhibit 3.12 - Spanish multiple deductible years and benefit days on a Part A Inpatient and ‘B of A’ combined Exhibit 3.13 - Spanish provider list with tag Exhibit 3.14 - Spanish fee line with large amount and none remain benefit days Exhibit 3.15 - Spanish adjusted claim Exhibit 3.16 - Spanish Pay MSN Exhibit 3.17 - Alternate language for SHIP Contact Info 30.4 - Exhibits of the Extended Family of MSNs in Color (Rev. 3210, Issued: 03-03-15, Effective: 04-16-15. Implementation: 04-16-15) This chapter’s specifications are detailed for black & white printing. Color printing is not being implemented at this time. However, it is possible that MACs may be encouraged to print in color in the future. In regards to the MSN, “color” refers to the usage of blue and black ink only. The approved blue ink color for Centers for Medicare & Medicaid Services publications is PMS 300, in the Pantone Matching System. For additional color specifications, please refer to the exhibits below. Exhibit 4.1 - Part A, Inpatient Color Exhibit 4.2 - Part B, Assigned Color Exhibit 4.3 - DME, Assigned Color 40 - General Information, Explanatory, and Denial Messages (Rev. 3210, Issued: 03-03-15, Effective: 04-16-15. Implementation: 04-16-15) General Information (GI) messages are used on pages 1 and 2 of the MSN, under the Be Informed! How to Report Fraud, and Your Messages from Medicare sections. GI messages are messages that communicate important information about the Medicare program or that serve as important reminders to beneficiaries. CMS communicates which messages to use, and when to use them, via Technical Direction Letters (TDLs) or Change Requests (CRs). Explanatory and Denial messages appear under the claims section of the MSN. Their purpose is to concisely communicate essential information to the beneficiary regarding claim determinations or to serve as an educational tool. The MSN message file is found at the hyperlink at the bottom of this section. Messages are grouped in categories for ease of reference only. Unless specific messages are specified in instructions by CMS, MACs should select and use the most appropriate message(s) for each situation to explain the action taken on a service, item, or claim. MACs are instructed to use the most appropriate message for each situation regardless of message category.
Use multiple messages as appropriate including ones grouped within different categories. Use the message(s) which best explains the situation(s) in the claim. All denied or reduced services must have an explanation. The BBA of 1997 requires the amount of Medicare payment for each service be included on all Part A Benefit notices, including the MSN and Notice of Utilization (NOU.) MACs use message 16.53 on all A/B MAC (A) or (HHH) generated notices with payments. The MAC may combine “add-on” messages with existing messages to create a single message within its file. Each message on the file is tied to an alphabetic code on the MSN. Print no more than three alphabetic codes per claim level and three alphabetic codes per service line. Messages containing fill-in blanks may be left as blanks for filling in by the system or may be entered into the system with blanks pre-filled to create as many specific messages as there are fill-in situations. The message numbering in this section does not have to be used in MAC message generating systems. Certain messages are mandated. These messages and the situations for which they are mandated are identified in the MSN message file at the hyperlink at the end of this section. This does not eliminate the need to use other messages required by instructions elsewhere in the manual. Beneficiary liability “Add-on” messages should be printed in addition to denial and reduction messages for charges which the beneficiary is determined not liable. Liability “Add-on” messages should print for denials or reductions such as: • Services that are part of another service or bundled code; • Services determined not to be medically necessary in situations where the beneficiary was not notified in writing, prior to receipt of the service, that Medicare may not make payment; • Duplicate charges; and • Denials for utilization reasons. The complete list of MSN messages is only available electronically. Click on this link to view them: http://www.cms.gov/Medicare/Medicare-General- Information/MSN/index.html
Transmittals Issued for this Chapter Rev # Issue Date Subject Impl Date CR# R13380CP 08/21/2025 Changing the Frequency of No-Pay Medicare Summary Notice (MSN) Mailings from Every 120 Days to Every 180 Days 01/05/2026 14138 R12712CP 07/11/2024 Accommodating 10-Digit Dollar Amounts on All Part A Medicare Summary Notices (MSNs) 01/02/2025 13693 R12718CP 07/16/2024 Changing the Frequency of No-Pay Medicare Summary Notice (MSN) Mailings from Every 90 Days to Every 120 Days 10/07/2024 13627 R12664CP 05/31/2024 Changing the Frequency of No-Pay Medicare Summary Notice (MSN) Mailings from Every 90 Days to Every 120 Days- Rescinded and replaced by Transmittal 12718 10/07/2024 13627 R11510CP 07/28/2022 Masking the Medicare Beneficiary Identifier (MBI) on the Medicare Summary Notice (MSN) 01/03/2023 12801 R11509CP 07/28/2022 Cessation of Use of MyMedicare.gov Web Address 01/03/2023 12798 R10180CP 06/12/2020 Removal of Signature Line from Appeals Page of the Medicare Summary Notice (MSN) and MSN Envelope Correction 10/05/2020 11609 R10072CP 05/01/2020 Removal of Signature Line from Appeals Page of the Medicare Summary Notice (MSN) and MSN Envelope Correction- Rescinded and replaced by Transmittal 10180 10/05/2020 11609 R4286CP 04/26/2019 Update to Chapter 21 in Publication (Pub.) 100-04 to Provide Language-Only Changes for the New Medicare Card Project 05/28/2019 11221
Rev # Issue Date Subject Impl Date CR# R4007CP 03/22/2018 Consumer Friendly Spanish Descriptors for the Current Procedural Terminology (CPT) / Level 1 Healthcare Common Procedure Coding System (HCPCS) Codes and a Correction to the Part A Spanish Medicare Summary Notices (MSNs) 07/02/2018 10286 R3968CP 02/02/2018 Consumer Friendly Spanish Descriptors for the Current Procedural Terminology (CPT) / Level 1 Healthcare Common Procedure Coding System (HCPCS) Codes and a Correction to the Part A Spanish Medicare Summary Notices (MSNs) – Rescinded and replaced by Transmittal 4007 07/02/2018 10286 R3210CP 03/03/2015 Final MSN Redesign-Related Update to Chapter 21 of the Medicare Claims Processing Manual 04/16/2015 8626 R3195CP 02/13/2015 Final MSN Redesign-Related Update to Chapter 21 of the Medicare Claims Processing Manual – Rescinded and replaced by Transmittal 3210 04/16/2015 8626 R2522CP 08/21/2012 Redesign of the Medicare Summary Notice (MSN)-Final Implementation and Major Update to Chapter 21 of the Medicare Claims Processing Manual – Rescinded and replaced by Transmittal 2522 07/02/2012 7676 R2419CP 03/07/2012 Redesign of the Medicare Summary Notice (MSN)-Final Implementation and Major Update to Chapter 21 of the Medicare Claims Processing Manual – 07/02/2012 7676
Rev # Issue Date Subject Impl Date CR# Rescinded and replaced by Transmittal 2522 R2411CP 02/03/2012 Redesign of the Medicare Summary Notice (MSN)-Final Implementation and Major Update to Chapter 21 of the Medicare Claims Processing Manual – Rescinded and replaced by Transmittal 2419 07/02/2012 7676 R1802CP 08/28/2009 Expansion of the Number of Services Fields in Medicare Summary Notices (MSNs) 01/04/2010 6577 R1579CP 08/21/2008 Modification to Existing Medicare Summary Notices (MSN) Procedures Regarding the MSN Customer Service Information Box, Beneficiary Estate Information and the Appeals Address 07/07/2008 5889 R1546CP 07/01/2008 Modification to Existing Medicare Summary Notices (MSN) Procedures Regarding the MSN Customer Service Information Box, Beneficiary Estate Information and the Appeals Address - Rescinded and replaced by Transmittal 1579 07/07/2008 5889 R1500CP 05/02/2008 Modification to Existing Medicare Summary Notices (MSN) Procedures Regarding the MSN Customer Service Information Box, Beneficiary Estate Information and the Appeals Address - Rescinded and replaced by Transmittal 1546 07/07/2008 5889 R1491CP 04/11/2008 New Process for Accessing MSN Messages and MSN Message File 05/12/2008 5964 R1467CP 02/29/2008 Modification to Existing Medicare Summary Notice (MSN) Procedures 03/31/2008 5959
Rev # Issue Date Subject Impl Date CR# Regarding the MSN Customer Service Information Box R1444CP 02/08/2008 Modification to Existing Medicare Summary Notices (MSN) Procedures Regarding the MSN Customer Service Information Box, Beneficiary Estate Information and the Appeals Address – Replaced by Transmittal 1500 07/07/2008 5889 R1420CP 01/25/2008 Clarification Regarding the Coordination of Benefits Agreement (COBA) Medigap Claim-Based Crossover Process 02/01/2008 5837 R1399CP 12/19/2007 Handling Personal Identifiable Information on the Medicare Summary Notice 01/07/2008 5770 R1392CP 12/14/2007 New Medicare Summary Notice (MSN) General Information Section Message Regarding Medicare Records for New Retirees, and Modification to Update the MSN Messages 01/07/2008 5841 R1380CP 11/23/2007 Modification to Update the Medicare Summary Notice (MSN) Messages and the MSN Customer Service Information Box 01/07/2008 5799 R1347CP 09/28/2007 MSN Message: Revised 38.13 10/29/2007 5722 R1106CP 11/09/2006 Outpatient Therapy Cap Clarifications 01/02/2007 5271 R1090CP 10/27/200 6 Medicare Summary Notice (MSN) Format Changes for Jurisdiction 3 A/B MAC 04/02/2007 5342 R955CP 05/19/2006 Quarterly Medicare Summary Notice (MSN) Printing Cycle 06/12/2006 5062 R945CP 05/12/2006 Quarterly Medicare Summary Notice (MSN) Printing Cycle 06/12/2006 5062
Rev # Issue Date Subject Impl Date CR# R922CP 04/28/2006 MSN Format Changes for DMERCs and the DME MAC Transition 07/03/2006 5071 R866CP 02/17/2006 Additional Requirements for the Competitive Acquisition Program (CAP) for Part B Drugs 07/03/2006 4309 R854CP 02/13/2006 MSN Format Changes for DMERCs and the DME MAC Transition 07/03/2006 4341 R839CP 02/06/2006 Additional Requirements for the Competitive Acquisition Program (CAP) for Part B Drugs 07/03/2006 4309 R830CP 02/02/2006 Denial of Claims Not Timely Filed 07/03/2006 4041 R638CP 08/05/2005 New Medicare Summary Notices (MSN) Messages 01/03/2006 3957 R603CP 07/15/2005 Modification to the Appeals Language on the Medicare Summary Notice 10/03/2005 3924 R587CP 06/17/2005 New Location for Contractor ID Number on Medicare Summary Notices (MSNs) 7/11/2005 3895 R581CP 06/10/2005 New Location for Contractor ID Number on Medicare Summary Notices (MSNs) 07/11/2005 3895 R535CP 04/29/2005 Modification to the Appeals Language on the Medicare Summary Notice 10/03/2005 3808 R450CP 01/27/2005 Enforcement of Mandatory Electronic Submission of Medicare Claims 07/05/2005 3440 R435CP 01/14/2005 Enforcement of Mandatory Electronic Submission of Medicare Claims 07/05/2005 3440 R401CP 12/16/2004 2005 Part B Deductible Update to the Back Page of Medicare Summary Notices 01/24/2005 3600
Rev # Issue Date Subject Impl Date CR# R393CP 12/10/2004 2005 Part B Deductible Update to the Back Page of Medicare Summary Notices 01/24/2005 3600 R308CP 10/01/2004 Two New Medicare Summary Notice (MSN) Messages for Parenteral Pumps- DMERC Only 10/04/2004 3506 R298CP 09/10/2004 Carriers, Reason and Remark Codes 09/25/2004 2617 R295CP 09/03/2004 Carriers, Reason and Remark Codes 09/25/2004 2617 R249CP 07/23/2004 New Medicare Summary Notice Message for Claim Adjustments 01/03/2005 2989 R227CP 07/09/2004 MSN Message 15.19 Is Updated, and 15.20 Is Manualized for the First Time 08/09/2004 3222 R214CP 06/25/2004 Carriers, Reason and Remark Codes 09/25/2004 2617 R159CP 04/30/2004 Implementation of National 1-800- MEDICARE 06/01/2004 3195 R094CP 02/06/2004 Additional Information in Medicare Summary Notices (MSNs) to Beneficiaries About Skilled Nursing Facility (SNF) Benefits 07/06/2004 3098 R001CP 10/01/2003 Initial Publication of Manual NA NA Back to top of chapter
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