Oklahoma Administrative Code, Title 300

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Chapter 1 Operations and Procedures

Subchapter 3 Administrative Operations

Okla. Admin. Code § 300:1-3-1 Purpose

The purpose of this Subchapter is to outline the method of operation of the Authority.

History

• Added at 23 Ok Reg 1318, eff 5-25-06

Okla. Admin. Code § 300:1-3-2 General course and method of operation

The following is the general course and method of operation for the Authority.

(1) Office(s). The principal Administrative Center of the Authority is located at 8624 OK-412B, Chouteau, Oklahoma 74337. The Post Office Box address is: P.O. Box 669, Chouteau, Oklahoma 74337.

(2) Transaction of business. Members of the public and others desiring to contact or make inquiries and submissions to the Authority may do so in person at the principal Administrative Center of the Authority, during normal and usual business hours, 8:00 a.m. to 4:45 p.m. Monday through Friday, or by mail addressed to: The Grand River Dam Authority, P.O. Box 669, Chouteau, Oklahoma 74337.

(3) Copies of rules.

(A) Copies of all rules Amended by the Authority, other written statements of policy or interpretations of general applicability, declaratory rules, orders or other documents as may be required by law, may be inspected, unless otherwise provided for by law, for proper purposes and in a proper manner, at the principal Administrative Center of the Authority during its normal business hours. Copies of rules Amended by the Authority are also on file and available for public inspection at the Oklahoma Administrative Rules Office, a division of the Office of the Secretary of State.

(B) Fees and charges may be collected for copies, searches and other activities relating to records as allowed by law.

(4) Meetings. Meetings of the Board of Directors of the Authority are conducted in compliance with the Oklahoma Open Meeting Act and other applicable law. All meetings of the Authority are open to the public except as otherwise provided for by law.

(A) Members of the public may request that a matter be placed on the agenda, but the final determination as to matters placed on the agenda shall be made by the Chief Executive Officer or Chair of the Authority.

(B) Individuals desiring to appear before and be heard by the Board of Directors on agenda items must make written requests for same. Such requests must be in the office of the Chief Executive Officer at least three (3) working days prior to the date of the Board meeting at which they desire to be heard. Requests to appear and be heard shall be made in writing to the Chief Executive Officer at the Administrative Center in Chouteau, Oklahoma.

(C) Individuals who have not made a written request in accordance with the above provisions shall not be heard at the meeting except with the approval of a majority of the Board of Directors present at the meeting provided that an item which is not on the agenda shall not be discussed except as may be allowed for new business under the Open Meeting Act.

History

• Added at 23 Ok Reg 1318, eff 5-25-06
• Amended by Oklahoma Register, Volume 40, Issue 24, September 1, 2023, eff. 9/11/2023

Okla. Admin. Code § 300:1-3-3 Reproduction of records and copies

(a) The Authority will furnish copies of records as promptly as practicable upon receipt of a sufficiently specific request and payment of advance applicable costs.

(b) The Chief Executive Officer will appoint one or more persons of the Authority staff to act as the Open Records contact person(s). All requests for the public records will be made upon this person(s) who will be charged with making the public records available for inspection by or copying to the requesting party during normal office hours. The contact person(s) will determine whether the request is for a record not otherwise made confidential under Oklahoma law.

(c) The expense of a document search and copying shall be borne by the party requesting same in accordance with the fee schedule established by the Authority or by statute.

(d) All public records of the Authority shall be made available for public inspection at the administrative offices of the Authority during regular business hours.

(e) Such records shall not be removed from the Authority's office or the Authority's custody and control for the purpose of inspection. Any person inspecting records of the Authority may be accompanied and supervised by an Authority employee.

(f) The Authority will assess fees for the reproduction of records pursuant to its fee schedule, which is available on the Authority's website and in the office of the County Clerk of Mayes County.

History

• Added at 23 Ok Reg 1318, eff 5-25-06
• Amended by Oklahoma Register, Volume 40, Issue 24, September 1, 2023, eff. 9/11/2023